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Information Processing Lecture Note

Information processing involves the acquisition, organization, retrieval, and dissemination of information using technology. The process includes collation, organization, analysis, and interpretation of data, with advantages such as speed, accuracy, and efficiency, but also disadvantages like high initial costs and potential job losses. Various methods exist for organizing information, including categorization by time, location, and alphabet, while analysis can be performed using both manual and computer methods.

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48 views2 pages

Information Processing Lecture Note

Information processing involves the acquisition, organization, retrieval, and dissemination of information using technology. The process includes collation, organization, analysis, and interpretation of data, with advantages such as speed, accuracy, and efficiency, but also disadvantages like high initial costs and potential job losses. Various methods exist for organizing information, including categorization by time, location, and alphabet, while analysis can be performed using both manual and computer methods.

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chukwuemekacecilia62
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The Art of Information Processing

Information processing is the acquisition, recording, organization, retrieval, and dissemination of


information. It refers to the manipulation of digitized information by computers and other digital
electronic equipment known as Information Technology (IT).
Information processing systems include business software, operating systems, computers, networks
and mainframe. A computer information processor processes information to produce
understandable results.
This processing includes the acquisition of information, recording, assembling, retrieval or
dissemination of information. For example, in printing a text file, an information processor works
to translate and format the digital information for a printed form.
Procedure for information processing
1. Collation of information
2. Organization of information
3. Analysis of information
4. Interpretation of information
Collation of information:
This is to gather the information together, examine it carefully, and compare it with other
information to find any differences. It is the assembling of written information into a standard order.
Collation differs from classification. Classification is concerned with arranging information into
logical categories.
Information can be gathered through the following:
Internal information: Is gotten within an organization e.g. about production performance, sales
performance, standard operating procedures and manufacturing systems etc.
External Information: The information gotten from outside the organization e.g. information about
customers and markets.
Organization of information:
It refers to the standard protocols by which information is arranged. Data can be organized in
various ways. The processes of organizing data include both electronic and non-electronic forms.
Ways of organizing information
1. Category: Using similarity and relatedness to classify information.
2. Time: We can categorize information using time or when a time-based sequence is
important to the information.
3. Location: It is another way of organizing information most especially when the information
relates to a geographical place.
4. Alphabet: Alphabet can also be used in sorting information. It is the arrangement of
information in alphabetical order.
5. Continuum: This is used when comparing things across a common measure; highest to
lowest. Best to worst. First to last etc.
Analysis of information:
Is a process of inspecting, cleaning, transforming, and modelling data with the goal of highlighting
useful information, suggesting conclusions and supporting decision making. Information can then
be analyzed by using computers or manual methods.
Information analysis will be very easy using database and spreadsheets.
Process of analysis information
1. Skim Scan
2. Determine accuracy, relevance and reliability of the information. 3. Differentiate
4. Identify propaganda, bias etc.
5. Recognize omissions and faulty logic.
6. Recognize interrelationships.
Interpretation of information:
Is the process through which organizations make sense of new information that they have acquired
and disseminated.
Advantages of using computers for information processing
1. Tasks can be completed faster.
2. Large amounts of data can be processed by computers having error-free results.
3. Ability to store enormous amounts of data for future use.
4. The high reliability of components inside modern computers enables computers to produce
consistent results.
5. Efficiency and productivity can rise.
6. Running cost becomes lower in the long run.
7. Tasks can be completed with little human intervention.
8. Overall security can be raised due to less human intervention.
9. Customer services can be improved due to more efficient management and operations.
10. Sharing of data among computers makes communication possible.
Disadvantages of using computers for information processing
1. Initial investment cost can be high.
2. An extra cost is required to employ specialized staff to operate and design the data processing
system.
3. Some jobs may be lost due to computerization and thus lower the morale of staff
members.
4. Training and retraining of staff are required.
5. Face to face interactions among staff may be reduced.

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