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Erp Documentation It Final Project

This document outlines a project that simulates essential ERP functionalities using Microsoft Excel, focusing on Transaction Management, Accounts Payable and Receivable, Inventory Management, and Financial Reporting. It aims to provide students with practical knowledge of business transaction management and financial decision-making. Key features include automated calculations, a user-friendly dashboard, and various Excel formulas to enhance data management and reporting.

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ABMAYALADANO ,Ervin
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© © All Rights Reserved
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11 views5 pages

Erp Documentation It Final Project

This document outlines a project that simulates essential ERP functionalities using Microsoft Excel, focusing on Transaction Management, Accounts Payable and Receivable, Inventory Management, and Financial Reporting. It aims to provide students with practical knowledge of business transaction management and financial decision-making. Key features include automated calculations, a user-friendly dashboard, and various Excel formulas to enhance data management and reporting.

Uploaded by

ABMAYALADANO ,Ervin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Documentation

Group Number

Members

Comedia, Angel

Daño, Ervin Lemuel

Galvez, John Errol

Lim, Kirsten May


Project Description and Purpose

This project is designed to simulate essential ERP (Enterprise Resource Planning)


functionalities using Microsoft Excel. The purpose is to showcase the core features of ERP
systems such as Transaction Management, Accounts Payable and Receivable, Inventory
Management, and Financial Reporting in a simplified and automated Excel format.

The project aims to provide students with practical knowledge of how businesses manage
transactions, monitor inventory, and generate financial statements to make effective
decisions.

Explanation of Features

1.1 Transaction Management

- Purpose: To record and categorize all business transactions, including Sales, Expenses, and
Purchases.

- How it Works:

- Input fields include Date, Description, Amount, and Transaction Type (Expense, Sales,
Purchase).

- The total for each category is calculated automatically using the SUM function.

1.2 Accounts Payable and Receivable


- Purpose: To track pending payments from customers (Accounts Receivable) and amounts
owed to suppliers (Accounts Payable).

- How it Works:
- Users enter transactions with their Status (e.g., Pending or Paid).

- Totals are calculated using SUMIF and IF statements to separate pending and paid
amounts.

1.3 Inventory Management

- Purpose:To monitor product stock levels, calculate total inventory, and link inventory data
dynamically.
- How it Works:
- Products are listed with their Total Quantities.

- INDEX/MATCH is used to pull and match quantities based on product names.

1.4 Financial Reporting


- Purpose: To automatically generate an Income Statement and a Cash Flow Statement based
on recorded transactions.

Income Statement:

- Sales and Expenses are summed up to determine the Gross Profit and Net Income.

- Calculations rely on SUMIF to filter categories.

Cash Flow Statement:

- Tracks inflow (sales) and outflow (expenses/payables).

1.5 Dashboard

- Purpose: To display key performance metrics in a clear, user-friendly format.

- Key Metrics:

- Total Revenue

- Total Expenses

- Net Profit
- Current Inventory Status

- How it Works:

- Data is automatically updated using cell references and formulas like **SUM** and
IFERROR to ensure clean data presentation.
Formulas Used

Here is a summary of all the formulas applied in the project:

1. SUM:
- Adds up values in a range.

Example: `=SUM(D2:D30)`

2. SUMIF:

- Sums values based on a specific condition.

Example: `=SUMIF(C2:C30, "Sales", D2:D30)`

3. INDEX/MATCH:
- Retrieves data dynamically from a table or range.

Example: `=INDEX(B2:B10, MATCH("Cookies", A2:A10, 0))`

4. IF:

- Used to evaluate conditions and return specific outputs.

Example: `=IF(F2="Paid", "Completed", "Pending")`

5. IFERROR:

- Handles errors and replaces them with a default value (e.g., 0).

Example: `=IFERROR(SUM(D2:D30), 0)`

Instructions for Inputting Values

1. Transaction Management:

- Input the Date, Description, Amount, and choose the transaction type: Sales, Expense, or
Purchase.
2. Accounts Receivable and Payable:

- Enter the description, amount, and mark the Status as "Pending" or "Paid."

3. Inventory Management:

- Update stock levels for each product when new inventory is added.

4. Financial Reporting:

- No manual input is needed; reports are automatically generated based on transactions.

5. Dashboard:
- The dashboard updates automatically as you input new values in the Transaction and
Inventory sheets.

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