 Intro to MS Excel

 Basic Arithmetic operations

How to make (practical work)
 Payroll/Salary Sheet in MS Excel
 Price list of Items in MS Excel
MS EXCEL - 2007(THEORY)
Microsoft Excel is a spreadsheet program offered in the Microsoft office software
package. This program allows you to perform calculations and use graphics tools,
pivot tables and a macro programming language. In addition, Excel can also be
used to create charts and graphs.
A Excel spreadsheet can be understood as a collection of columns and rows that
form a worksheet. Alphabetical letters are usually assigned to columns, and
numbers are usually assigned to rows. The point where a column and a row meet
is called a cell. The address of a cell is given by the letter representing the column
and the number representing a row.

COLUMN
The vertical lines in a sheet are known as a column. The default width of a column
is 8.43 point.

ROW
The horizontal lines in a sheet are known as a row. The height of a row by default
is 15 point.
WORKSHEET
The sheet in a workbook from in combination with rows and columns to perform
differently. Arithmetical and logical calculations are known as worksheet as it is
electronic while opening excel 3 worksheet open by default.

WORKBOOK
While opening MS excel the application screen that appears with some tools and
3 sheets by default to perform different calculations.
CELL
Intersection of row and column is called the cell.
Cell = Column*Row

GRID LINES
The line which separate rows and columns are called grid lines. It is
a nonprintable area by default.

GOAL SEEK
Goal seek is an option through which we can obtain any target value by changing
other data.

SUBTOTAL
Subtotal is a system through which we can consolidate any subject wise value
depending on the condition.

AUTO FILL
Autofill is an option which helps the user to automatically fill the above data
underneath.

FILTER
A Filter is an option through which we can sort out the value depending on
criteria given by the user.
RIBBON
The ribbon, a panel that houses the command buttons and icons, organizes
commands as a set of tabs, each grouping relevant commands. Each application
has a different set of tabs which expose the functionality that application offers.

AUTOSUM
The autosum button allows you to quickly insert the sum function. It is located in
two places on the ribbon. On the right end of the "HOME" tab in the editing
section, and on the far left of the "FORMULA" tab. Select the cell where you want
to put the total and then click on the autosum button. Excel will insert the sum
function and take a guess as to what cell range you'd like to sum by listing the first
and last cell in the sum, separated by a colon. Check to make sure the cell range is
correct, then press enter to accept the function.

AUTO CALCULATE
Excel will automatically perform the calculation on a set of cells that you select
and display the results on the status bar in the bottom right of your window. The
default calculation is the sum function, but you can change the calculation by
right-clicking or control+clicking(MAC) on the auto calculate the result.

PIVOT TABLE
A pivot table is a great reporting tool that sorts and sums independently of the
original data layout in the spreadsheet. It is an interactive representation of a
data table. One can rearrange the data and choose what to display and what to
hide. The best way to find out what a pivot table can do is to create one.

CHARTS
A full discussion of excel’s many charting options is beyond the scope of this
handout. However, it is fairly straightforward to create a simple chart using the
chart wizard. Just highlight the data you wish to base your chart on and click on
the Insert tab and you will see the available charts there. When you click on a
type of chart, you will be prompted to select a subtype of the chart. Once you
have done so, the chart will appear on your spreadsheet. Three additional tabs
will also appear on your ribbon, through which you can alter your chart by adding
titles, changing data points and many other options.

NAME MANAGER
You can use name manager to name a group of cells, and therefore only type one
name when you want to perform a calculation with that group. This can be useful
when you are performing many different calculations on the same set of
numbers, especially when you want to perform these calculations across multiple
sheets. To do this, select the cells you would like to name and name them in the
"name box" next to the formula bar. You can then perform any function on these
cells by just typing the name you gave the cells instead of referencing the cell
numbers. You can edit the names you gave the cells and change which cells they
refer to by clicking on "name manager" on the "formula" tab.

FUNCTIONS
Excel has created hundreds of functions that prevent you from having to write out
complex or repetitive formula yourself. Functions can be inserted by clicking on
the function symbol to the left of the formula bar. Functions can also be inserted
by clicking on the "insert function" button on the "formula" tab or jumping to any
of the subcategories of functions on that tab. Yet another way to insert a function
is to type the equals sign into a cell and begin to type the name of formula. A
drop-down menu will appear, from which you can select the formula.

FORMULAS
Select the cell that the formula result is going to be displayed in. The formula can
be constructed in the formula bar or typed directly into the cell in which you want
the formula to begin. You must always put the = sign before a formula, as this is
how excel recognizes what you are entering into a formula. Autofill helps you fill
in formula quickly once you have constructed one in a cell. In order to autofill,
select the cell with the formula.

CELL REFERENCES
There are two different types of cell references
RELATIVE CELL REFERENCES

Cell references that change when the formula is autofilled into different cells.

ABSOLUTE CELL REFERENCES

If you don't want a certain part of your cell reference to change when you copy
the formula to a new cell, you need to put a $ in front of the row and /or column
part of the reference.
LEARN MS EXCEL - 2007(PRACTICAL)

TO OPEN MS EXCEL
Start---All Programs---Microsoft Office---Microsoft Office Excel 2007.
or: Start---Run---Type(Excel)---Ok.

TO CHANGE CELL COLOR

Select the cell---Home---Fill Color---Select a Color.

TO ADD BORDER TO CELL

Select the Cell---Home---Border---Select(All Border).

WRAP TEXT
Adjust the Cell---Home---Wrap Text.

ORIENTATION OF TEXT
Select the Cell---Home---Orientation---Select an Orientation.
MERGE CELL
Select the Cell---Home---Merge and Center.

ARITHMETIC FUNCTION

SUM = Cell+Cell+Cell+Enter.
= Sum(Cell,Cell,Cell)+Enter.
= Sum(Cell:Cell)+Enter

MULTIPLY = Cell*Cell+Enter.

DIVIDE = Cell/Cell+Enter.

SUBTRACT = Cell-Cell+Enter.

TO INSERT NEW ROW OR COLUMN

Right-click on the row or column which previous you want to insert new one---
Home---Insert.

TO DELETE ROW OR COLUMN

Select the row or column which you want to delete---Home---Delete.

CREATE A CHART
Select the database---Insert---Select a chart type---Select a design.

TO CHANGE CHART DESIGN

Select the chart---Design---More---Select a design.

ARITHMETIC FUNCTION
MAXIMUM NUMBER
=Max(Cell,Cell ....)Enter
=Max(Cell:Cell)Enter

MINIMUM NUMBER
 =Min(Cell,Cell ....)Enter
=Min(Cell:Cell)Enter

VALIDATION LIST
Select the cell---Data---Data validation---Settings---Allow(List)---Type your
list(Using Comma)---Ok.

CUSTOM LIST
Customize quick access toolbar---More---Commands---Popular---Edit custom
list---Type your list(Using Comma)---Add---Ok---Ok.

FILL SERIES
Enter a value---Select that cell---Home---Fill---Series(Series in)Row or Column---
Select(Liner)---Enter step value---Enter stop value---Ok.

FILTER
Select the database---Home---Sort and filter---Filter.

TO INSERT COMMENT TO ANY CELL

Select the cell---Review---New comment---Type your comment.

TRACE PRECEDENT
Select the cell that contains formula---Formulas---Trace precedent.

TEXT FUNCTION
concatenate
=Concatenate(Cell,Cell)Enter
=Concatenate(Cell,"Space",Cell,"Space",Cell)Enter.
Scenario No.1
Design Payroll Salary sheet from the following particulars.
 Name
 Designation/Post
 Basic-Pay
 Allowances
o Medical : 25% of Basic-Pay
o Rent : 30% of Basic-Pay
 Deduction
o Insurance: 5% of Basic-Pay
o Tax :7% of Basic-Pay
 Gross-Pay =Basic Pay + Allowances
 Net-Pay = Gross pay – Deductions

Scenario No.2
Design Price list for items from the following particulars.
 Item-Name
 Quantity
 Per-item-cost
 Total-Cost
 Discount 15%
 Sales-Price
 EXCEL SHORTCUT KEYS

F2 = Edit the selected cell.

F5 = Go to a specific cell.
F7 = Spell check selected text and document.
F11 = Create chart.
ctrl+A = Select all.
ctrl+B = Bold.
ctrl+C = Copy.
ctrl+F = Find.
ctrl+G = Go to.
ctrl+H = Replace.
ctrl+I = Italic.
ctrl+K = Insert link.
ctrl+N = New workbook.
ctrl+O = Open workbook.
ctrl+P = Print dialog.
ctrl+S = Save.
ctrl+U = Underline.
ctrl+V = Paste.
ctrl+Z = Undo.
ctrl+Y = Redo.
ctrl+X = Cut.
ctrl+5 = Strikethrough text.
ctrl+F3 = Define name.
ctrl+F4 = Exit excel.
ctrl+F6 = Switch between open workbooks.
ctrl+F9 = Minimize current window.
ctrl+F10 = Maximize current window.
shift+F1 = Activate help on item.
shift+F2 = Insert comments.
shift+F3 = Insert function.
ctrl+shift+; = Enter the current time.
ctrl+; = Enter the current date.
ctrl+page down = Move to next worksheet.
ctrl+page up = Move to previous worksheet.
ctrl+shift+# = Number format:date.
ctrl+shift+@ = Number format:time.
ctrl+shift+! = Number format:commas.
ctrl+shift+$ = Number format:currency.
ctrl+shift+% = Number format:percentage.
ctrl+shift+^ = Number format:scientific.
ctrl+space = Select entire column.
shift+space = Select entire row.
ctrl+arrow key = Move to next section.
References:
http://computinga2z.blogspot.com/

https://excelwithbusiness.com/blog/top-10-excel-features/

Video links
Channel link
https://www.youtube.com/channel/UCZ3bJokA8Jmj6QJ11h7bGQg

Introduction of MS Excel in Urdu

https://www.youtube.com/watch?
v=sjV3hwMfWZM&list=PLtgDiTatpOXAJFBDRpzAHkAHXuw-
CNHHX&index=1

How to design PAYROLL / SALARY Sheet using MS Excel

 Payroll/Salary Sheet in MS Excel

 Price list of Items in MS Excel

https://www.youtube.com/watch?
v=KZ6V3wmaM5o&list=PLtgDiTatpOXAJFBDRpzAHkAHXuw-
CNHHX&index=2

For any query or suggestion, students can send E-mail at:

[email protected]

Thanks