11/12

Empowerment
Technologies
Quarter 1 - Module 3:
ADVANCED WORD PROCESSING
SKILLS
 Republic of the Philippines
Department of Education
Region I
Pangasinan Division II
MANGALDAN NATIONAL HIGH SCHOOL
SY 2021-2022
QUARTER 1 - WEEK3
EMPOWERMENT TECHNOLOGIES

Lesson 3 Discussion: ADVANCED WORD PROCESSING SKILLS

OBJECTIVES:
 Use some advanced capabilities of Microsoft Word commonly used to increase productivity and
efficiency;
 Efficiency use these features to help improve the productivity of an organization through maximizing
the potential of Microsoft Word;
 Create form letters or documents for distribution to various recipients;
 Create labels and envelops for distribution; and
 Create media-rich documents for printing or publishing

In the professional world, sending out information to convey important information is vital.
Because of ICT, things are now sent much faster than the tradition newsletters or postal mail. You can now
sent out information you need to share. What if we could still do things much faster an automated way of
creating and sending uniform letters with different recipients? Would that not be more convenient?

MAIL MERGE
Is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more
using information stored in a list, database, or spreadsheet. When performing a Mail Merge, you will need
a Word document (you can start with an existing one or create a new one) and a recipient list, which is
typically an Excel workbook.

Two Components of Mail Merge:

1.Form Document
The document that contains the main body of the message we want to convey or send.
2. List or Data File. This is where the individual information or data that needs to be plugged in
(merged) to our form document is placed and maintained.

LABEL GENERATION
It creates a blank form document that simulates either a blank label or envelope of pre-defined size
and will use the data file that you selected to print the information, typically, individual addresses.

To use Mail Merge:

1.Open an existing Word document, or create a new one.
2. From the Mailings tab, click the Start Mail Merge command and select Step by Step Mail Merge Wizard
from the drop-down menu.

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Step 1:
Choose the type of document you want to create. In our example, we'll select Letters. Then click Next:
Starting document to move to Step 2.

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Step 2:
Select Use the current document, then click Next: Select recipients to move to Step 3

Step 3:
1. From the Mail Merge task pane, select Use an existing list, then click Browse... to select the file.
Now you'll need an address list so Word can automatically place each address into the document.
The list can be in an existing file, such as an Excel workbook, or you can type a new address list from
within the Mail Merge Wizard.

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2. Locate your file and click Open.

3. If the address list is in an Excel workbook, select the worksheet that contains the list and click OK.

3. In the Mail Merge Recipients dialog box, you can check or uncheck each box to control which
recipients are included in the merge. By default, all recipients should be selected. When you're done,
click OK.

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4. From the Mail Merge task pane, click Next: Write your letter to move to Step 4

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Step 4:

Now you're ready to write your letter. When it's printed, each copy of the letter will basically be the same;
only the recipient data (such as the name and address) will be different. You'll need to add placeholders for
the recipient data so Mail Merge knows exactly where to add the data.

1.To insert recipient data:

Place the insertion point in the document where you want the information to appear.

2. Choose one of the four placeholder options: Address block, Greeting line, Electronic postage, or More
items.

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3. Depending on your selection, a dialog box may appear with various options. Select the desired options and
click OK.

4. A placeholder will appear in your document (for example, «Address Block»)

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5. Repeat these steps each time you need to enter information from your data record. In our example,
we'll add a Greeting line

6. When you're done, click Next: Preview your letters to move to Step 5.

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Step 5:

1.Preview the letters to make sure the information from the recipient list appears correctly in the letter. You
can use the left and right scroll arrows to view each document.

2. Click Next: Complete the merge to move to Step 6.

A dialog box will appear. Click All, then click OK.

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3. The Print dialog box will appear. Adjust the print settings if needed, then click OK. The letters will be
printed.

INTEGRATING IMAGES AND EXTERNAL MATERIALS

Integrating or inserting pictures in your documentation is fun and it improves the impression of your
document. A common use of inserting a picture on a document is when you are creating your resume.
Though seemingly simple to do, your knowledge on the different kinds of materials that you can insert or
integrate in a Word document and its characteristics can help you create a more efficient, richer document
not only in content but also in physical form.

Kinds of Materials

1. Pictures - Generally, these are electronic or digital pictures or photographs you have saved in any
local storage device.

a. JPG. – This is pronounced as “jay-peg”, and is the short form for .jpeg or joint photographic
experts group. Like all the rest of the image file extensions, it identifies the kind of data
compression process that it uses to make it more compatible and portable through the internet.

b. .GIF- This stands for graphics interchange format. This type of image file is capable of displaying
transparencies. Therefore, it is good for blending with other materials or elements in your
document.

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 c. .PNG- This is pronounced as “ping”. It stands for Portable Network Graphics. It was built around
the capabilities of GIF. Its development was basically for the purpose of transporting images on
the Internet at faster rates.

2. Clip Art - This is generally a GIF type; line art drawing or images used as generic representation for
ideas and objects that you might want to integrate in your document.

3. Shapes - These ae printable objects or materials that you can integrate in your document to enhance
its appearance or to allow you to have some tools to use for composing and representing ideas or
messages.

4. Smart Art – Generally, these are predefined sets of different shapes grouped together to form ideas
that are organizational or structural in nature.

5. Chart – Another type of material that you can integrate in your Word document that allows you to
represent data characteristics and trends.

6. Screenshot- Sometimes, creating reports or manuals for training or procedures will require the
integration of a more realistic image of what you are discussing on your report or manual.

IMAGE PLACEMENT

In practice, inserting an image or any other material in your document is quiet easy especially if the
material already exists in your local storage device. It is just a matter of opening up the image file through
the Microsoft Word dialog box or wizard.

1.In line with Text- his is default setting for images that are inserted or integrated in your document. It
treats your image like a text font with the bottom side totally aligned with the text line.

2. Square- This setting allows the image you inserted to be placed anywhere within the paragraph with the
text going around the image in a square pattern like a frame.

3. Tight - This is almost the same as the Square setting, but here the text “hugs” or conforms to the general
shape of the image. This allows you to get a more creative effect on your document.

4. Through- This setting allows the text on your document to flow even tighter, taking the contours and
shape of the image.

5. Top and Bottom- This setting the texts away vertically to the top and /or the bottom of the image so that
the image occupies a whole text line on its own as in the example.
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6. Behind Text - This allows your image to be dragged and place anywhere your document but with all texts
floating in front of it.

7. In front of Text – As it suggests, this setting allows your image to be placed right on top of the text as if
your image was dropped right on it. That means whatever part of the text you placed the image on, it will be
covered by the image.

References:

A. Books
RBS Empowerment Technologies, First Edition ISBN 978-971-7830-0 Classification: Worktext (09-AA-
00001-0) Reprinted: March 2018 Published, copyrighted 2016, and distributed by Rex Book Store,
INC. and Innovative Training Works, INC. page 41-61

B. Online and Other Sources

https://www.academia.edu/36905646/
Lesson_3_Empowerment_Technology_Information_and_Communication_Technology

http://rubistar.4teachers.org/index.php

Prepared by:

Empowerment Technologies, SHS Teachers

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Name: ______________________________________________ Date: _____________

Grade/Section: Score: ____________

EMPOWERMENT TECHNOLOGIES
THIRD QUARTER WEEK3
WORKSHEET NO.1

Most Essential Learning Competency: Use the Internet as a tool for credible research and information
gathering to best achieve specific class objectives or address situational
• K to 12 BEC CG: CS_ICT11/12-ICTPT-Ia-b-3

I. MULTIPLE CHOICE:

Directions: Select the letter that corresponds to the correct answer.

1.What feature of Microsoft Word allows you to efficiently create documents that have the same general
content but may have different recipients or purpose?
a. Mail merge c. Send merge
b. Print merge d. View merge

2.Which of the following is not a component of the mail merge?

a. Address c. Form document
b. Filename d. Data file

3.What are the steps in creating a simple mail merge?

a. Create form document; preview; insert place holders; print
b. Preview; insert place holders; create data source; insert place holders; preview
c. Create main document; create data source; insert place holders; preview
d. Create data source; insert place holders; preview; print

4.Where can find the Start Mail Merge button?

a. File tab c. References tab
b. Mailing tab d. Home tab

5.What tells Microsoft Word exactly where to place the information coming from the data file to the main
document?
a. Data source c. place holder
b. Insertion line d. insertion tag

6.What types of document can you create using mail merge?

a. Envelopes c. Poster
b. Letters d. Labels
7.What button allows you to see the result of your mail merge even before you print or send it out?
a. Preview results c. Address block
b. Insert merge d. Greeting line

8.What file contains the information you need to merge with your main document?
a. Address block c. Data file
b. Contact list d. Directory

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9.What essential component of mail merge is required from users when generating labels?
a. Data file c. Place holder
b. Form document d. merge field

10.What image compression/file type is capable of displaying simple animation?

a. .bmp c. .jpg
b. .gif d. .png

11.Among the text wrap options, which one allows you to place an image or external material in line with
the text, treating the image just like how a text is treated?
a. In line with text c. Through
b. Square d. Tight

12.Which image compression type allows you to display images in full color just like digital pictures?
a. .bmp c. .jpg
b. .gif d. .tiff

13.Under what ribbon group does” Insert Smart Art” fall?

a. apps c. media
b. illustrations d. pages

14.When inserting charts on your document, what Microsoft Office application pops up to allow you to enter
and manage the parameters of your chart?
a. Access c. Note
b. Excel d. Word

15.What external material allows you to insert organizational or structural template like organizational
charts and flow chats on your document?
a. Chart c. Screenshot
b. Pictures d. Smart art

II. YOUR TURN TO SHINE:

On a piece of paper, create a simple flow chart that summarizes the steps in creating a merge
document. (5pts)

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Name: ______________________________________________ Date: _____________

Grade/Section: Score: ___________

EMPOWERMENT TECHNOLOGIES
THIRD QUARTER WEEK3

Most Essential Learning Competency: Use the Internet as a tool for credible research and information
gathering to best achieve specific class objectives or address situational.
• K to 12 BEC CG: CS_ICT11/12-ICTPT-Ia-b-3

PERFORMANCE TASK NO.3: MAIL MERGE AND LABEL GENERATION

1. Let us expand your list from 10-20. Again, it might be a good idea to collaborate and exchange
names and address with your classmates. Also, add additional fields on your list so that it includes
Email Address.
2. On Microsoft Word 2016, open your merged document. Go to the Mailings tab and modify your
recipient list so that you have Email Address on the last column and ten more additional entries on
your list. Option: Output may screenshot then send thru Private Message to your subject teacher or
you may print and have a hardcopy to be pass on the schedule date of retrieval.
3. Examine as well how you can quickly add an address block and a greeting line through the ribbon.
4. Generate labels using your recipient list
5. Refer to the Rubrics page 16 to see how you will be graded in this activity.

PERFORMANCE TASK NO.4: INTEGRATING IMAGES AND EXTERNAL

MATERIALS

1. Recreate you flow chart on how mail merge works using Microsoft Word by inserting a series of
shapes on your document.
2. Find out what a text box is and how it is used.
3. Create a screenshot of the Microsoft Word Home Screen and put a label on each part of the screen.
4. Take some pictures of yourself (selfie) using a digital camera or a cellphone. Transfer the pictures to
your computer and create a collage of your pictures using Microsoft Word.
5. Refer to the rubrics page 16 to see how you will be graded in this activity.

Prepared by:

SHS Teachers in Empowerment Technologies

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 EMPOWERMENT TECHNOLOGIES
THIRD QUARTER WEEK3

RUBRICS FOR PERFORMANCE TASK NO.3 and 4

Category Exemplary Accomplished Developing Beginning Score

25 20 15 10
Skills All skills in Most skills in Some skills in Few or no skills
advance word advanced word advanced word from advanced
processing are processing are processing are word processing
applied. applied. applied. are applied.

Content The output The output is The output is The output is

exceeds the complete. somewhat incomplete
expectations. complete.
Correctness The output is The output is The output The output
free from contains minimal has several contains many
errors. errors. errors. errors.

Efficiency The group The group was The group was The group used
was able to able to finish the able to the least
finish the task task in the complete the efficient
in the most projected amount task but used method in
effective way of time methods that finishing task.
without consumed
wasting time more time or
and effort resource.
Mgl/2020
Total Score 100

TEACHER COMMENTS: _____________________________________________________________________

______________________
Teacher’s Signature/Date

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