Information Technology (402) - Chapter 2.1 - Analyse Data Using Scenarios and Goal Seek - Class 10
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staurtrockyInformation Technology (402) - Chapter 2.1 - Analyse Data Using Scenarios and Goal Seek - Class 10
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staurtrocky1. What is data analysis, and how is Calc used for it?
Data analysis is the process of extracting useful information to make effective decisions. Calc is one of the best
software for data analysis and it helps retrieve, correlate, explore, and visualize data to identify patterns, trends,
and relationships.
2. What is data consolidation in Calc?
Data consolidation is a function used to combine information from multiple sheets into one place for
summarizing the information. It is used to view and compare variety of data in a single spreadsheet for
identifying trends and relationships.
3. What are the prerequisites for consolidating data in Calc?
The data types must match, labels from all sheets must be consistent, and the first column should serve as the
primary column.
4. What steps are followed to consolidate data in Calc?
Open the spreadsheet, create a new sheet, select data and then from the dropdown select Consolidate, select
the required function, add the data range, specify the target range, choose row/column labels and click OK.
READ:- The default function seen in the Function dropdown is _________. (Sum)
READ:- The sources data range list contains existing named ranges to quickly select from that.
5. What are the key options available in the Consolidate dialog?
Row labels, column labels, and Link to source data are the main options.
6. What is the purpose of Group and Outline in Calc?
Group and Outline is used to create an outline of selected data, allowing rows and columns to be grouped and
collapsed or expanded with a single click.
7. What are the steps to add Group and Outline in Calc?
Select the data to be grouped, click on Data and from the dropdown click Group and Outline. Then choose Rows
to group the data on the basis of rows or columns to group it on the basis of columns.
8. What is the Subtotal tool, and how is it useful?
The Subtotal tool groups data automatically and applies common functions like sum or average. It helps in
summarizing and organizing data into categories.
9. What are the steps to apply Subtotals in Calc?
Before applying Subtotals in Calc, make sure that the sheet where it is to be applied have labels in the column.
Then click on the data menu, choose Subtotals from the dropdown, select the column by clicking the checkbox
under Calculate subtotals to create subtotals for, choose the desired function under Use function, and apply the
subtotals.
10. What does the outline feature allow you to do after using Subtotals?
It allows you to collapse or expand different levels of data, showing or hiding the details of the grouped data. This
outline shows the hierarchical structure which can be used to show or hide different levels by clicking on the
group indicators ‘+’ sign to expand and ‘–’ sign to collapse the data. You can hide the low-level details and just
look at the final totals and grand totals.
11. How can you remove the outline feature in Calc?
By selecting Data > Group and Outline > Remove Outline.
12. What do you mean by What-if Scenario?
What-if scenario is a set of values that can be used within the calculations in the spreadsheet. A name is given to
the scenario and several scenarios can be created on the same sheet. It is used to explore and compare various
alternatives depending on changing conditions. It can be used in the beginning of any project to optimise the
output. This tool is used to predict the output while changing the inputs which reflects the output and thus one
can choose the best plan of action based on it.
13. How do you create a scenario in Calc?
Select the cells with values to be changed. To select multiple cells, hold the Ctrl key and click on the cells. Choose
Tools > Scenarios to open the Scenario dialog. Enter a name for the new scenario. Click OK to create and activate
the scenario automatically.
14. What is the What-If Analysis Tool in Calc?
It is a planning tool used to calculate different outcomes based on input changes. It helps in understanding
potential results by applying formulas to a series of alternative input values.
15. How do you perform What-If Analysis with one formula and one variable?
Enter the data and formula, create an array of input values, select input and output ranges, and click on Data >
Multiple Operations to calculate possible outcomes, click on OK.
16. What are Multiple Operations, and how are they used in Calc?
Multiple Operations are used to apply a formula to a list of alternative values, creating an array to show results
for different inputs.
17. What is the Goal Seek tool, and what is its purpose?
Goal Seek is used to find the input value required to achieve a specific result in a formula, helping to calculate
backward from the desired output.
18. What are the steps to use Goal Seek in Calc?
Enter values and create a formula, place the cursor in the formula cell, select Tools > Goal Seek, enter the target
value, and specify the variable cell.
19. What is the purpose of creating scenarios in Calc?
Scenarios allow you to explore different sets of inputs in a model to see how changes affect the outcome,
particularly useful for decision-making and planning.
20. How do you create a scenario in Calc?
Select the cells to change, choose Tools > Scenarios, name the scenario, and click OK to activate it.
