SDC NOTTINGHAM UNIV 487922.

00: Estimate Chart Of Accounts Codes

This document describes a proposal for the realization of TMS (tailor made software) based on the received input. Topics:
• Scope
• Estimation

1.1 Scope

The University of Nottingham requested an estimate for importing the chart of account codes into Planon. The following
imports are part of this estimate:

1.1.1 Import csv files “UON CAFM Chart of Account Codes Report_Output.csv” (+-200.000 records) and “UON CAFM
Budget Information Report_Output.csv” (+-190.000 records)
The main purpose is to import “chart of account codes” information using Planon Enterprise Talk (=PEET) into the TSI
“Unicore”.

The source is two csv files. Below you’ll find the mapping:

Planon field
Column Header name Explanation / remarks

RefBODefinitionU • XXUON_FIN_GL_ACCOUNT→ UsrAccountCode

serDefined • XXUON_FIN_GL_ANALYSIS→ UsrAnalysis
• XXUON_FIN_GL_COMPANY→ UsrUnicoreData
• XXUON_FIN_GL_COST_CENTRE→ UsrCostCentre
UON CAFM Chart of • XXUON_FIN_GL_INTERCOMPANY→ UsrIntercompany
Account Codes • XXUON_FIN_GL_PURPOSE→ UsrPurposeCodes
Report_Output.csv • XXUON_FIN_GL_SPARE→ UsrSpare
.VALUE_SET_CODE • XXUON_FIN_GL_PROJECTS→ UsrUniCoreProjects

UON CAFM Chart of FreeString14

Account Codes (String)
Report_Output.csv
.ALLOW_BUDGETING

FreeString13 (
CodesCodeName
UON CAFM Chart of
YESNO) If “Yes”, then Y otherwise “N”
Account Codes
Report_Output.csv
.ALLOW_POSTING

UON CAFM Chart of FreeString1

Account Codes
Report_Output.csv .KEY

UON CAFM Chart of Code

Account Codes
Report_Output.csv
.VALUE

UON CAFM Chart of FreeString10

Account Codes CodesCodeName
Report_Output.csv YESNO)
.ENABLED_FLAG If “Yes”, then Y otherwise “N”

UON CAFM Chart of FreeString11 (

Account Codes CodesCodeName
Report_Output.csv YESNO)
.SORT_ORDER If “Yes”, then Y otherwise “N”

UON CAFM Chart of FreeString12

Account Codes (String)
Report_Output.csv
.SUMMARY_FLAG

UON CAFM Chart of FreeString66

Account Codes (String)
Report_Output.csv
.VALUE_SET_CODE

IsArchived If EndDate is reached, this record should be automatically archived.

UON CAFM Chart of BeginDate

Account Codes
Report_Output.csv
.START_DATE

UON CAFM Chart of EndDate

Account Codes
Report_Output.csv
.END_DATE

UON CAFM Chart of Name

Account Codes
Report_Output.csv
.DESCRIPTION

FreeDecimal1 To be able to use the information of UON CAFM Budget Information

Report_Output.csv, we will probably have to first convert this budget
UON CAFM Budget
information to the XML format.
Information
Report_Output.csv
.BUDGET_AMOUNT
• UON CAFM Chart of Account Codes Report_Output.csv
.XXUON_FIN_GL_ACCOUNT→SUM of all fields “UON CAFM
Budget Information Report_Output.csv .BUDGET_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.ACCOUNT” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_ANALYSIS→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .BUDGET_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.ANALYSIS” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_COMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .BUDGET_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.COMPANY” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_COST_CENTRE→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .BUDGET_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.COST_CENTER” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE
• XXUON_FIN_GL_INTERCOMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .BUDGET_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.INTERCOMPANY” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PURPOSE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .BUDGET_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.PURPOSE” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_SPARE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .BUDGET_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.SPARE” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PROJECTS→ currently unknown, mapping will
be given later!

FreeDecimal2 To be able to use the information of UON CAFM Budget Information

Report_Output.csv, we will probably have to first convert this budget
UON CAFM Budget information to the XML format.
Information
• UON CAFM Chart of Account Codes Report_Output.csv
Report_Output.csv
.XXUON_FIN_GL_ACCOUNT→SUM of all fields “UON CAFM
.COMMITMENT_AMOU
Budget Information Report_Output.csv
NT
.COMMITMENT_AMOUNT” where column “UON CAFM Budget
 Information Report_Output.csv.ACCOUNT” = column “UON CAFM
Chart of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_ANALYSIS→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .COMMITMENT_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.ANALYSIS” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_COMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv
.COMMITMENT_AMOUNT” where column “UON CAFM Budget
Information Report_Output.csv.COMPANY” = column “UON
CAFM Chart of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_COST_CENTRE→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv
.COMMITMENT_AMOUNT” where column “UON CAFM Budget
Information Report_Output.csv.COST_CENTER” = column “UON
CAFM Chart of Account Codes Report_Output.csv .VALUE
• XXUON_FIN_GL_INTERCOMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv
.COMMITMENT_AMOUNT” where column “UON CAFM Budget
Information Report_Output.csv.INTERCOMPANY” = column “UON
CAFM Chart of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PURPOSE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .COMMITMENT_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.PURPOSE” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_SPARE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .COMMITMENT_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.SPARE” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PROJECTS→ currently unknown, mapping will
be given later!

FreeDecimal4 To be able to use the information of UON CAFM Budget Information

Report_Output.csv, we will probably have to first convert this budget
information to the XML format.

• UON CAFM Chart of Account Codes Report_Output.csv

.XXUON_FIN_GL_ACCOUNT→SUM of all fields “UON CAFM
Budget Information Report_Output.csv .EXPENDITURE” where
column “UON CAFM Budget Information
Report_Output.csv.ACCOUNT” = column “UON CAFM Chart of
UON CAFM Budget
Account Codes Report_Output.csv .VALUE”
Information
• XXUON_FIN_GL_ANALYSIS→ SUM of all fields “UON CAFM Budget
Report_Output.csv
Information Report_Output.csv .EXPENDITURE” where column
.EXPENDITURE
“UON CAFM Budget Information Report_Output.csv.ANALYSIS” =
 column “UON CAFM Chart of Account Codes Report_Output.csv
.VALUE”
• XXUON_FIN_GL_COMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .EXPENDITURE” where
column “UON CAFM Budget Information
Report_Output.csv.COMPANY” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_COST_CENTRE→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .EXPENDITURE” where
column “UON CAFM Budget Information
Report_Output.csv.COST_CENTER” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE
• XXUON_FIN_GL_INTERCOMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .EXPENDITURE” where
column “UON CAFM Budget Information
Report_Output.csv.INTERCOMPANY” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PURPOSE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .EXPENDITURE” where column
“UON CAFM Budget Information Report_Output.csv.PURPOSE” =
column “UON CAFM Chart of Account Codes Report_Output.csv
.VALUE”
• XXUON_FIN_GL_SPARE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .EXPENDITURE” where column
“UON CAFM Budget Information Report_Output.csv.SPARE” =
column “UON CAFM Chart of Account Codes Report_Output.csv
.VALUE”
• XXUON_FIN_GL_PROJECTS→ currently unknown, mapping will
be given later!

FreeDecimal3 To be able to use the information of UON CAFM Budget Information

Report_Output.csv, we will probably have to first convert this budget
information to the XML format.

• UON CAFM Chart of Account Codes Report_Output.csv

.XXUON_FIN_GL_ACCOUNT→SUM of all fields “UON CAFM
Budget Information Report_Output.csv .OBLIGATION_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.ACCOUNT” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_ANALYSIS→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .OBLIGATION_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.ANALYSIS” = column “UON CAFM Chart of
UON CAFM Budget
Account Codes Report_Output.csv .VALUE”
Information
• XXUON_FIN_GL_COMPANY→ SUM of all fields “UON CAFM
Report_Output.csv
Budget Information Report_Output.csv .OBLIGATION_AMOUNT”
.OBLIGATION_AMOUNT
where column “UON CAFM Budget Information
 Report_Output.csv.COMPANY” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_COST_CENTRE→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .OBLIGATION_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.COST_CENTER” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE
• XXUON_FIN_GL_INTERCOMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .OBLIGATION_AMOUNT”
where column “UON CAFM Budget Information
Report_Output.csv.INTERCOMPANY” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PURPOSE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .OBLIGATION_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.PURPOSE” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_SPARE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .OBLIGATION_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.SPARE” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PROJECTS→ currently unknown, mapping will be
given later!

FreeDecimal5 To be able to use the information of UON CAFM Budget Information

Report_Output.csv, we will probably have to first convert this budget
information to the XML format.

• UON CAFM Chart of Account Codes Report_Output.csv

.XXUON_FIN_GL_ACCOUNT→SUM of all fields “UON CAFM
Budget Information Report_Output.csv .FUNDS_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.ACCOUNT” = column “UON CAFM Chart of
Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_ANALYSIS→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .FUNDS_AMOUNT” where column
“UON CAFM Budget Information Report_Output.csv.ANALYSIS” =
column “UON CAFM Chart of Account Codes Report_Output.csv
.VALUE”
• XXUON_FIN_GL_COMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .FUNDS_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.COMPANY” = column “UON CAFM Chart of
UON CAFM Budget
Account Codes Report_Output.csv .VALUE”
Information
• XXUON_FIN_GL_COST_CENTRE→ SUM of all fields “UON CAFM
Report_Output.csv
Budget Information Report_Output.csv .FUNDS_AMOUNT” where
.FUNDS_AMOUNT
column “UON CAFM Budget Information
 Report_Output.csv.COST_CENTER” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE
• XXUON_FIN_GL_INTERCOMPANY→ SUM of all fields “UON CAFM
Budget Information Report_Output.csv .FUNDS_AMOUNT” where
column “UON CAFM Budget Information
Report_Output.csv.INTERCOMPANY” = column “UON CAFM Chart
of Account Codes Report_Output.csv .VALUE”
• XXUON_FIN_GL_PURPOSE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .FUNDS_AMOUNT” where column
“UON CAFM Budget Information Report_Output.csv.PURPOSE” =
column “UON CAFM Chart of Account Codes Report_Output.csv
.VALUE”
• XXUON_FIN_GL_SPARE→ SUM of all fields “UON CAFM Budget
Information Report_Output.csv .FUNDS_AMOUNT” where column
“UON CAFM Budget Information Report_Output.csv.SPARE” =
column “UON CAFM Chart of Account Codes Report_Output.csv
.VALUE”
• XXUON_FIN_GL_PROJECTS→ currently unknown, mapping will
be given later!

1.1 Estimate

test add total

Estimate Import chart of account codes dev (h) (h) (h) (h) remark
technical analysis & estimation 2,0 2,0
environment set-up 0,0 0,5
Import csv files “UON CAFM Chart of
Account Codes Report_Output.csv” (+-
200.000 records) and “UON CAFM See short description in paragraph 1.1.1
Budget Information Report_Output.csv”
(+-190.000 records) 26,0 16,0 0,0 42,0
PEET documentation on mapping and
technical release & deployment how to (re)install the PEET definitions in
documentation 2,0 2,0 other environments
internal communications (10%) 4,5
total net 51,0
uncertainty margin (10/20/30%) 5,1
project management (20%) 10,2
total including margin & project
management 66,2
functional analysis & documentation 0,0 0,0
validation for UAT 0,0 0,0
total including functional analysis &
validation 66,2
SLA maintenance (25% annually) 12,7 development & technical testing