National Highways Authority of India

Format for Project Appraisal and Technical Scrutiny Committee(PATSC Memo) for Appraisal of
Projects

1. Project Outline
1.1 Title of the Project: “Consultancy services for Project Management phase-I, including
Preparation of Detailed Project Report for Up-gradation of _________________on EPC
Mode”.
1.2 Proposed Cost of the Project
i) Civil Construction Cost (Rs.Crore) :
ii) Contingencies/QC @ 1% of civil cost (Rs. Crore) :
iii) Centages (Rs. Crore) :
iv) Total Project Cost (TPC) (Rs.Crore) (i+ii) :
TPC per Km. (Rs. Crore) :
v) Pre-Construction activities i.e., EIA, LA,
Utilities shifting etc. (Rs. Crore) :
vi) Overall total project cost (Rs. Crore) (iv+v) :
Check List is attached as Annexure II
1.3 Construction period (Months) : 30 months (2.5 years)
1.4 Reports
a) Whether Feasibility Report (FR) and/or Detailed Project Report (DPR)has been
prepared? Please indicate whether it is approved by Competent Authority (RO/CGM
level).
Yes, approved by RO ________
b) Whether FR/DPR has been prepared as per NHAI Circular (Policy Matter – 10.1.16/
2017) No. 11014/11/2016-HR-I dated 12.06.2017.Yes
 If yes, enclose check list Item wise regarding compliance of above circular. –
 If Not, reasons therefore and whether FR/DPR now updated to account for the
provisions in above circular and check list submitted
Check List enclosed.
1.5 Whether the proposal is an Original Cost Estimate or a Revised Cost Estimate?
Original Cost estimate.

1.6 Whether any land acquisition or pre-investment activity was under-taken or is contemplated
for this Project? Whether the cost of such intervention has been included in the Project
Proposal?
Yes. The cost of Land acquisition, Utilities Shifting etc Rs. 98.79 Cr included in the
Total Capital Cost.

1.7 Project is approved under which head/ categories of BharatmalaPariyojana and Notification of
the NH and entrustment to NHAI.
Bharat Mala, NHAI

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1.8 Approval of Competent Authority for proposed mode of implementation.
NHAI

1.9 Details of the Project.

i) Salient features of the projects as per the following format

S.No. Project Features Details

(i) Length (km)
(ii) Type of Pavement ( Rigid/Flexible)
(iii) Major bridge (No.)
(iv) Minor bridge on Main Carriageway (No.)
(v) Minor bridge on Service Road (No.)
(vi) Flyover (No.)
(vii) VUP (No.)
(viii) VUP G-II/ PUP or CUP (No.)
(ix) FOB (No.)
(x) ROB (No.)
(xi) Culvert (No.) [Includes culverts at junctions ]
(xii) Service Road (Km.)
(xiii) Major junctions (No.)
(xiv) Minor junctions (No.)
(xv) Bus bays/Bus Shelter (No.)
(xvi) Truck lay bye (No.)
(xvii) Wayside amenities (No.)
(xviii) Toll Plaza ( No. and the locations)

ii) Total traffic (No. of PCUs) and the Month &year in which traffic survey conducted.
Survey conducted in August 2015
Annual Average Daily Traffic (AADT)
At km 65+900 ADT-14914 PCUs, AADT -15108 PCUs
At km 86+000 ADT-19376PCUs, AADT -19638 PCUs
At km 123+500 ADT – 9991 PCUs, AADT-10117PCUs
iii) Alignment Plan and Longitudinal section showing radius of curvature and gradient of
Highway and approaches to structures (Minor/ Major bridges/
VUPs/PUPs/Flyover/Interchanges) to be enclosed.
Plan & Profile enclosed.
iv) Cross section of main Highway in general and various structures (culvert/ Minor/ Major
bridges/ VUPs/PUPs/Flyover/Interchanges) to be enclosed.
TCS and GADs of structures enclosed.
v) Enumerate deviation in Standards in comparison to relevant Manual of Specification and
Standard for 4 Lane/ 6 Lane / Expressway and relevant IRC/MoRTH Standards/ Codes
referred in relevant Manuals

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  In Road geometrics ( Radius of curvature and gradient)

Location where ruling Design Speed not maintained

due to site constraints
Location Speed-Km\h

 In approach gradient to Structures (culvert/ Minor/ Major bridges/

VUPs/PUPs/Flyover/Interchanges)
NIL
 In Cross Section of Main Highway
NIL
 In Cross Section of Structures (culvert/ Minor/ Major bridges/
VUPs/PUPs/Flyover/Interchanges) *
* As per NHAI Circular dated 12.06.2017, all the structures including approaches to
be 6 lane and length of such approaches to be not less than 30m on either side.
vi) Justification for adopting Standards deviated from relevant Manual and IRC/MoRTH
Standards.

Sl. Clause
referred in Detail of Item Modified Provision
No. Manual
1 2.12.2.3 Entry and exit ramp Service road shall be connected
between main to main carriageway by suitable
highways and service designed taper to merge at both
road. entry and exist.
2 2.2.1 Ruling Design speed Location where ruling Design
shall be adopted for Speed not maintained due to site
various terrain constraints
classification.
Location Speed-Km\h

3 2.3 A minimum Right of Width of the VUP and its

way (ROW) of 60m approaches are as per Fig. 7.2A
should be available for due to ROB Approaches
development of a 4-
Lane highway.

vii) Main Carriageway

 No. of lane/Width

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 4 Lane Divided Carriageway having 7 m carriageway along with 0.5mkerb
shyness and 1.5 m Paved Shoulder.
 MSA and CBR of soil for calculating pavement thickness

Adopted Design Pavement

Homogeneous Chainage Length Composition(mm)
Design CBR
Section (km)
From To Traffic (MSA) (%) PQC DLC GSB SG
HS-I
HS-II
HS-III

 Pavement Composition: Rigid Pavement.

viii) Service Road

 Width of Service Road (As per NHAI Circular dated 10.01.2016/ 2017, It should
be 9 m wide)
Width of Service Road provided is 7.5 m.

 Million Standard Axles (MSA) for which designed: 10 Msa

 Service Road Pavement (Flexible/Rigid) – Rigid Pavement

ix) Traffic at junctions

 In case VUPs/PUPs/CUPs no of peak hour traffic and PCU on main NH and

cross road separately of per following table

Peak Peak
Total Total
Hour Hour
Sl. Name of Chainage Traffic Traffic
Traffic Traffic
No. Intersection (km) (in (in
(in (in
Vehicles) PCUs)
Vehicles) PCU's)
1
2
3
4
5
6
7
8
9
10
11

2. Outcomes and Deliverables

2.1 Stated aims and objectives of the Project
This project has been conceived with the aim of providing a network of good quality highway
between the important cities of the State______ i.e., The up-gradation of National Highway

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 ___ to 4-lane with paved shoulders will improve overall the existing highway by smooth and
safe traffic flow, reduced travel time and ensure that substantial gain is achieved in terms of
reduced Vehicle Operating Cost (VOC). Moreover, implementation of the project would result
development of basic infrastructure in the region which would ultimately lead to overall
economic development of the region. It will also reduce congestion in ________ town due to
provision of bypass.

2.2 Indicate year-wise outputs/deliverables for the project in a tabular form.

Project Milestone-
Project Milestone-I: Project Milestone-II: Project Milestone-IV:
III:
225 days 450 days 912 days
675 days
Activities (7.5 months) (15 months) (30 months)
(22.5 months)

Physical Financial Physical Financial Physical Financial Physical Financial

1,2,3&
so on

2.3 Indicate final outcomes for the project in the form of measurable indicators which can be used
for impact assessment/evaluation after the project is complete. Baseline data or survey
against which such outcomes would be benchmarked should also be mentioned.
The summary of the financial results;

Particulars Outcome

NHAI Support (during construction)

Concession Period
NPV (Rs./Cr.)
Project IRR
Equity IRR

3. Project Cost
3.1 Cost estimates (in the following format) for the project.
Amount
S. No. Description
(in Rs. Cr.)
i Civil Cost

ii Escalation @5% up to bid due date

iii Total Civil cost as on bid due date

iv Contingencies/QC @1%

v Centages ( for HAM Projects*)

vi Contingencies 2.8% ( on Civil Cost )

Maintenance for 4 year @ 0.25% for 1st year, 0.5% for 2nd year, 0.75%
vii
for 3rd year & @ 1% for 4th year on cost of construction.

Escalation for years of construction period @ ---- ( 5% for each year on

viii
cost of construction)

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 Amount
S. No. Description
(in Rs. Cr.)
ix Construction supervision charge @ 2% (on Civil )

x Administrative charges @ 1% (on cost of construction)

xi Road safety audit charges @ 0.5% ( on cost of construction)

xii Quality control charges @ 1 % (on cost of construction)

xiii Total Project cost iii, iv & v = (cost of construction +centage)

xiv Pre-Construction activities

(a) Cost of land acquisition

(b) Shifting of Utilities

(c) Environmental measures and R&R cost etc.

Total (xiv)
Total capital cost xiii & xiv = ( cost of construction + cost of pre
Construction activities + centage charges)

* Relevant Centages to be modified as per mode of construction

3.2 Cost justification with respect to normative cost as per the following format

No.
Km/Sqm/ Cost in Cost per Normative cost
S.No. Approach/Structures of
No. Rs. Cr. Km/Sqm/No. Per Km/Per Sqm
Lane
(i) Road ** 4 71.00 Km 461.165
(ii) Flyovers * 25984 Civil Cost / Km for
6 83.15
Sqm Hybrid Annuity
(iii) VUPs Grade – I & II 1344 Mode Projec
6 6.965 (2016-27) = 10.00
(6-lane)* Sqm
Cr./ Km.
(iv) ROB + RUB* 16150
4 80.75 *Based on
Sqm
4775 Circular
(v) Minor Bridge* 4 15.75 10.08.2016, Point
Sqm
4675 No.7 which is for
(vi) Major Bridges* 4 21.04 Flexible
Sqm
Pavement
(vii) Protection Work (RE 100033
108.04 Rs.13.34 Cr./
Wall) ** Sqm
Km Here the cost is
(viii) Protection Work high because of
(Retaining Wall) ** proposed New
(ix) Pipe ROB’s (4 nos.),
Culverts***(includes New Flyover’s (7
12 nos. 0.76 nos.) & 20.05 km
culverts at junctions
12no) of bypass length
out of 71.000 km
(x) Box culvert***(includes of project length).
119 nos. 28.3
slab culverts-119no)
(xi) Major / minor Hence the cost is
35 nos. 5.55 justified.
junctions***
(xii) Service /slip road** 2 25.63 Km 39.97

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 No.
Km/Sqm/ Cost in Cost per Normative cost
S.No. Approach/Structures of
No. Rs. Cr. Km/Sqm/No. Per Km/Per Sqm
Lane
(xiii) Drain , metal crash
barrier, bus bays, rest
71 95.59
area & other misc
items**
(xiv) Any other Item
Total 71.00 947.03

* Unit in Sqm
** Unit in Km
*** Unit in No.
Check List is attached as Annexure III.
3.3 In case land is to be acquired, the details of land cost, including cost of
rehabilitation/resettlement needs to be provided.
Yes. The cost of Land including rehabilitation/resettlement is Rs. _____ crores.
3.4 In case pre-investment activities are required, how much is proposed to be spent on these,
with details activity-wise?
The cost of Utility Shifting is Rs. _____ crores.
The cost of Environmental Impact is Rs. ____ crores.
3.5 Whether price escalation during the project time cycle has been included in the cost estimates
and at what rates?
Not Included
3.6 Whether the Project involves any foreign exchange element, the provision made or likely
impact of exchange rate risks?
Not Included
3.7 In case of the Revised Cost Estimates, a variation analysis along with the Reportof the
Revised Cost Committee needs to be attached.
Not Included
4 Project Finance
4.1 Indicate the sources of project finance: budgetary support, internal and extra-budgetary
sources, external aid, etc.
MORT&H
5 Project Viability
5.1 For projects which have identifiable stream of financial returns, the financial internal rate of
return may be calculated. The hurdle rate will be considered at 12 percent.
Particulars Outcome
NHAI Support (during construction)
Concession Period
NPV (Rs./Cr.)
Project IRR
Equity IRR

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5.2 In case of projects with identifiable economic returns, the economic rate of return may be
calculated. In such cases project viability will be determined by taking both financial and
economic returns together.

Economic Analysis
Sl. No. Project Chainages
EIRR NPV
1

5.3 In case of proposals where both financial and economic returns are not readily quantifiable,
the measureable benefits/outcomes imply may be indicated.
Not Applicable
6 Approvals and Clearances
Requirement of mandatory approvals/clearances of various local, state and national bodies
and their availability may be indicated in a tabular form (land acquisition, environment,
forestry, wildlife etc.) In case land is required, it may be clearly mentioned whether the land is
in the possession of the agency free from encumbrances or encroached or stuck in legal
processes?

Approvals/ Agency
S.No. Availability (Y/N)
Clearances concerned
Yes,
1 Land Acquisition NHAI 3(a) submitted to NHAI (HQ) and
3(A) under preparation.
2 Environment MOEF Not Required
a) The Government of _______,
Gazette dt 5th July, 1973,
Declaring Notified Protected
Forest (NPF) along the State
and National Highways

This notification is applicable to the

road side plantation along the project
road. This has been notified to protect
and preserve the existing green cover
across the state of _____. As per the
this Gazette, the corridors which had
been declared as State Highways
before 1980 will have 9.75m width
3 Forest DCF, _______ (Black Top) as R&BD land and
corridors that have been declared
after 1980 as State Highways will
have the actual (existing) width of the
black top as R&BD land. The
remaining land as per the records
which denotes the RoW shall be
declared as Notified Protected Forest
(NPF). Accordingly, forest land
diversion proposal will have to be
submitted to GoG for diversion under
the ambit of the ' Forest
(Conservation) Act, 1980.

In Progress.
4 ROB Railways In Progress

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 GSEB, Public Joint verification under process
5 Utility Shifting Health Water
Supply Dept.

7 Monitoring and Evaluation

7.1 Indicate the Project Management Agency (s), if any.
PD, PIU, _________________
7.2 Mode of implementation of individual works: Departmental/ Item-rate/ Turnkey/ EPC/ Public-
Private Partnership, etc.
EPC Mode
7.3 Please indicate timelines of activities in PERT/Bar Chart along with critical milestones.
- The construction is expected to be completed in 2.5 years i.e. 30 months.
Project Milestone-I: 225 days = 20%
Project Milestone-II: 450 days = 35%
Project Milestone-III: 675 days = 75%
Project Milestone-IV: 912 days = 100%

7.4 Please indicate the monitoring framework, including MIS, and the arrangements for internal/
statutory audit.
As per NHAI Guidelines
7.5 Please indicate what arrangement have been made for impact assessment after the project is
complete?
This project has been conceived with the aim of providing a network of good quality highway
between the important cities of the State____ i.e., _________ (Cities). The up-gradation of
National Highway ____ to 4-lane with paved shoulders will improve overall the existing
highway by smooth and safe traffic flow, reduced travel time and ensure that substantial gain
is achieved in terms of reduced Vehicle Operating Cost (VOC). Moreover, implementation of
the project would result development of basic infrastructure in the region which would
ultimately lead to overall economic development of the region. It will also reduce congestion
in ____________________ town due to provision of bypass.
8 Whether check list is submitted along with the proposal.
- Yes.

9 Approval Sought:
To appraise the project titled 4Lane___________________________________

(____________)
General Manager (Tech)
Tel. No. 25074100-Extn _____
E-mail: [email protected]
Mob: _______________

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 Annex- I
The Salient feature of the project is as under:

S.No. Project Features Details

1 Length

2 Type of Pavement

3 Major bridge

4 Minor bridge on Main Carriageway

5 Minor bridge on Service Road

6 Flyover

7 Culvert

8 VUP

9 VUP G-II/ PUP or CUP

10 FOB

11 ROB

12 Service Road

13 Major junctions

14 Minor junctions

15 Bus bays/Bus Shelter

16 Truck lay bye

17 Wayside amenities

18 Toll Plaza

19 Traffic (traffic survey conducted by IHMCL in Feb. 2016)

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 Annex-II
Cost estimates for the scheme duration:
Amount
S. No. Description
(in Rs. Cr.)
i Civil Cost

ii Escalation @5% up to bid due date

iii Total Civil cost as on bid due date

iv Contingencies/QC @1%

v Centages ( for Hybrid Annuity Projects*)

vi Contingencies 2.8% ( on Civil Cost )

Maintenance for 4 year @ 0.25% for 1st year, 0.5% for 2nd year, 0.75% for 3rd
vii
year & @ 1% for 4th year on cost of construction.

Escalation for years of construction period @ ---- ( 5% for each year on cost of
viii
construction)

ix Construction supervision charge @ 2% (on Civil )

x Administrative charges @ 1% (on cost of construction)

xi Road safety audit charges @ 0.5% ( on cost of construction)

xii Quality control charges @ 1 % (on cost of construction)

xiii Total Project cost iii, iv & v = (cost of construction +centage)

xiv Pre-Construction activities

(a) Cost of land acquisition

(b) Shifting of Utilities

(c) Environmental measures and R&R cost etc.

Total (xiv)
Total capital cost xiii & xiv = ( cost of construction + cost of pre
Construction activities + centage charges)

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 Annex – III
No.
S. Km/Sqm/ Cost in Cost per Normative cost
Approach/Structures of
No. No. Rs. Cr. Km/Sqm/No. Per Km/Per Sqm
Lane
(i) Road ** 4 71.00 Km 461.165
(ii) Flyovers * 25984
6 83.15
sqm
(iii) VUPs Grade – I & II
6 1344 sqm 6.965
(6-lane)* Civil Cost / Km for
16150 Hybrid Annuity
(iv) ROB + RUB* 4 80.75
sqm Mode Projec
(2016-27) = 10.00
(v) Minor Bridge* 4 4775 sqm 15.75
Cr./ Km.
(vi) Major Bridges* 4 4675 sqm 21.04 *Based on
Circular
(vii) Protection Work (RE 100033
108.04 10.08.2016, Point
Wall) ** sqm
Total Civil No.7 which is for
(viii) Protection Work Cost / km = Flexible Pavement
(Retaining Wall) ** Rs.13.34 Cr./
Km.
(ix) Pipe
Culverts***(includes Here the cost is
12 nos. 0.76
culverts at junctions * 4 lane road high because of
12no) with Rigid proposed New
Pavement ROB’s (4 nos.),
(x) Box culvert***(includes
119 nos. 28.3 New Flyover’s (7
slab culverts-119no)
nos.) & 20.05 km
(xi) Major / minor of bypass length
35 nos. 5.55 out of 71.000 km
junctions***
of project length).
(xii) Service /slip road** 2 25.63 Km 39.97
(xiii) Drain , metal crash Hence the cost is
barrier, bus bays, rest justified.
71 95.59
area & other misc
items**
(xiv) Any other Item
Total 71.00 947.03

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