Microsoft Access

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Microsoft Access

STUDENTS DETAILS
Name of Students :………………………………………………………………

DOT-NET Roll No. :………………………………………………………………

Date Of Joining :………………………………………………………………

Name of Course :………………………………………………………………

Batch Timing :………………………………………………………………

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Microsoft Access

Microsoft Access 2010-13

Course Contents

INTRODUCTION OF MS ACCESS…………………………………………………. 04
 What is the use of MS Access
 About Extensions
 MS Access is part of
 How to start MS Access?

ACCESS WINDOWS………………………………………………………………….05-06
 First Windows Overview
 Creating Database
 Create a Blank Database

CREARE TOOLBARS……………………………………………………………….07-12
 Add Tables
 Design Tables
 Add Queries
 Add Form
 Report Wizard
 Practical Assignment
EXTERNAL DATA TOOLBARS……………………………………………………13-15
 Import
 Export
 Links with Mail Merge

Shortcut Keys ………………………………………………………………………………..16-17

Project work Form……………………………………………………………………………….18

DOT-NET Guide line for Students. ………………………..………….……………………… 19

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Microsoft Access

Introduction of MS Access
1. What is MS Access?

Microsoft Access is a database application design and deployment tool that you can use to
keep track of important information. You can keep your data on your computer, or you can
publish to the Web — so others can use your database with a web browser.

2. About Extensions

The meaning of extensions that identification and trade mark of application there are many
type of applications in computer so if you have so many files in one folder and all the files
are different types of application in that case you can identify the application by their
extensions.

Identification Symbols :

MS Access Extensions : .MDBx

3. MS Access is Part of

The MS Access is the part of Microsoft Office family Software there are following part of
Microsoft Office family:

1. Microsoft Word
2. Microsoft Excel
3. Microsoft Access
4. Microsoft PowerPoint

4. How to start MS Access

We can use these steps to start MS Access:-

Click on Start Bar

All Programs

Microsoft Office

Microsoft Office Access 2007-10

Now you have screen of Microsoft Access and you can start your work in this.

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Microsoft Access
Access Window
First Windows Overview

When you first start Access, or if you close a database without closing Access, Microsoft
Office Backstage view is displayed.

Backstage view is a starting point from which you can create a new database, open an
existing database, view featured content from Office.com — anything you can use Access to
do to a database file or outside of a database, as opposed to within a database.
CREATING A DATABASE
When you open Access, Backstage view displays the new tab. The New tab provides
several ways that you can create a new database:
1. A blank database you can start from scratch if you want. This is a good option if
you have very specific design requirements or have existing data that you need to
accommodate or incorporate.
2. A template that is installed with Access Consider using a template if you are
starting a new project and would like a head start. Access comes with several
templates installed by default.
A template from Office.com In addition to the templates that come with Access, you can
find many more templates on Office.com. You don't even have to open a browser; the
templates are available from the new tab.

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Microsoft Access

Create a Blank Database

1. On the File tab, click New, and then click Blank Database.

2. In the right pane, under Blank Database, type a file name in the File Name box. To
change the location of the file from the default, click Browse for a location to put
your database (next to the File Name box), browse to the new location, and then
click OK.

3. Click Create.

Access creates the database with an empty table named Table1, and then opens Table1
in Datasheet view. The cursor is placed in the first empty cell in the Click to Add
column.

4. Begin typing to add data, or you can paste data from another source, as described in
the section Copy data from another source into an Access table.
Entering data in Datasheet view is designed to be very similar to working in an Excel
worksheet. The table structure is created while you enter data. When you add a new column
to the datasheet, a new field is defined in the table. Access automatically sets each field's
data type, based on the data that you enter.

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Microsoft Access
Create Toolbars
The Create Toolbar is most important tool in MS Access all types of tables we can create by
this toolbars.

1. Add Tables

You can add new tables to an existing database by using the commands in the Tables group
on the Create tab.

Create a table, starting in Datasheet view In Datasheet view, you can enter data
immediately and let Access build the table structure behind the scenes. Field names are
assigned numerically (Field1, Field2, and so on), and Access automatically sets each field's
data type, based on the data you enter.

1. On the Create tab, in the Tables group, click Table.

Access creates the table and selects the first empty cell in the Click to Add column.

2. On the Fields tab, in the Add & Delete group, click the type of field that you want to
add. If you don't see the type that you want, click More Fields.

Click Here to Add More Fields

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Microsoft Access

2. Design Tables

Create a table, starting in Design view In Design view, you first create the table structure.
You then switch to Datasheet view to enter data, or enter data by using some other method,
such as pasting, or importing.

1. On the Create tab, in the Tables group, click Table Design.

2. For each field in your table, type a name in the Field Name column, and then select
a data type from the Data Type list.

3. If you want, you can type a description for each field in the Description column.
The description is then displayed on the status bar when the cursor is located in
that field in Datasheet view. The description is also used as the status bar text for
any controls in a form or report that you create by dragging the field from the
Field List pane, and for any controls that are created for that field when you use
the Form Wizard or Report Wizard.

4. After you have added all of your fields, save the table:

1. On the File tab, click Save.

You can begin typing data in the table at any time by switching to Datasheet view and
clicking in the first empty cell. You can also paste data from another source, as described in
the section Copy data from another source into an Access table.

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Microsoft Access

3. Add Queries

When you want to review, add, change, or delete data from your database, consider using a
query. Using a query, you can answer very specific questions about your data that would be
difficult to answer by looking at table data directly. You can use queries to filter your data, to
perform calculations with your data, and to summarize your data. You can also use queries
to automate many data management tasks and to review changes in your data before you
commit to those changes.

Choose: Simple Query

Wizard.

Click: OK

Now See Next Windows

like as:

Choose: Tables for Queries

>Click for one by one query fields

Which fields you choose that show

in Selected Fields Box.

>> Click for if you want to select all

the fields for queries.

Click: Next after choosing fields.

Tables for Queries

One by One Fields

Select All Fields

Show Selected Fields

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Microsoft Access

Choose: Detail (shows every fields

of every record)

Click: Next

See: Next Windows

Choose: Modify the query design.

Click: Finish

Now you show the next Windows.

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Microsoft Access

4. Add Form

A form is a database object that you can use to create a user interface for a database
application. A "bound" form is one that is directly connected to a data source such as a table
or query, and can be used to enter, edit, or display data from that data source. Alternatively,
you can create an "unbound" form that does not link directly to a data source, but which still
contains command buttons, labels, or other controls that you need to operate your
application.

Create Form by Form Design

You can use the Form tool to create a form with a single mouse-click. When you use this
tool, all the fields from the underlying data source are placed on the form. You can start using
the new form immediately, or you can modify it in Layout view or Design view to better suit
your needs.

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Microsoft Access

5. Report Wizard

Create a basic report of the data in the current query or table, to which you can add features
such as group or table.

Through the Report wizard you can use same option like queries for making or reports of the
table and queries.

Practical Assignment

1. Make the DOT-NET Admission Form and create all which is given above like as:

 Table

 Queries

 Form

 Report

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Microsoft Access

External Data Toolbar

1. Import Data

You can bring the data from an Excel workbook into Access 2010 in many ways. You can
copy data from an open worksheet and paste it into an Access datasheet, import a
worksheet into a new or existing table, or link to a worksheet from an Access database.

This topic explains in detail how to import or link to Excel data from Access.

Import Data from Excel

The steps in this section explain how to prepare for and run an import operation, and how to
save the import settings as a specification for later reuse. As you proceed, remember that
you can import data from only one worksheet at a time. You cannot import all the data from a
whole workbook at the same time.

Click: on Browse to file

location.

Select File

Choose: 1st Option Import

the source data into a new
table in the current
database.

Click: OK

Browse

Ist Option Import OK

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Microsoft Access

2.Export Data

You can send the data from Access to many other applications like as Ms Excel, Ms Word,
HTML, PDF, XML, Text etc.

This topic explains in detail how to export access data into other applications.

Export Data from Access

The steps in this section explain how to prepare for and run an export operation, and how to
save the export settings as a specification for later reuse. As you proceed, remember that
you can export data from only one application at a time. You cannot export all the data from
a whole applications at the same time.

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Microsoft Access

3. Links with Mail Merge

You can create a mail merge operation by using the Microsoft Word Mail Merge Wizard. This
wizard is also available from Microsoft Office Access, and lets you set up a mail merge
process that uses a table or query in an Access database as the data source for form letters,
e-mail messages, mailing labels, envelopes, or directories.

This topic explains how to start the Mail Merge Wizard from Access and create a direct link
between a table or query and a Microsoft Office Word document. This topic covers the
process for writing letters. For step-by-step information about how to set up a mail merge
process.

Use a table or query as the data source

1. Open the source database, and in the Navigation Pane, select the table or query that
you want use as the mail merge data source.

2. On the External Data tab, in the Export group, click More , and then click Merge it
with Microsoft Office Word .

The Microsoft Word Mail Merge Wizard starts.

3. Select whether you want to create the link in an existing document or in a new
document, and then click OK.

4. If you chose to link to an existing document, in the Select Microsoft Word Document
dialog box, locate and select the file, and then click Open.

Word starts. Depending on your choice, Word opens either the document you specified
or a new document.

5. In the Mail Merge pane, under Select document type, click Letters and then click
Next: Starting document to continue to step 2.

6. In step 2, click Next: Select recipients.

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Microsoft Access
Shortcut Keys to Ms Access
Command Keystroke

Bold Ctrl-B

Close Ctrl-W

Close Ctrl-F4

Copy Ctrl-C

Cut Ctrl-X

Delete current record Ctrl -

Edit/Navigation mode (toggle) F2

Exit subform and move to next/previous field in next record Ctrl-Tab/Shift-Tab

Extend selection to next/previous record Shift-Dn/Up

Find Ctrl-F

Find Next Shift-F4

Find Previous Shift-F3

GoTo Ctrl-G

Insert current date Ctrl ;

Insert current time Ctrl :

Insert default value Ctrl-Alt-spacebar

Insert new line Ctrl-Enter

Insert value from same field in previous record Ctrl '

Italics Ctrl-I

Menu bar F10

Move to beginning/end of multiple-line field Ctrl-Home/End

Move to current field in first/last record (Navigation mode) Ctrl-Up/Dn

Move to first field in first record (Navigation mode) Ctrl-Home

Move to first/last field in current record (Navigation mode) Home/End

Move to last field in last record (Navigation mode) Ctrl-End

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Microsoft Access

Move to left edge of page Home or Ctrl-Left

Move to page number/record number box F5

Move to right edge of page End or Ctrl-Right

New (object) Ctrl-N

New record (add) Ctrl +

Next window Ctrl-F6

Open Ctrl-O

Open combo box F4

Open in Design view Ctrl-Enter

Paste Ctrl-V

Print Ctrl-P

Property sheet Alt-Enter

Refresh combo box F9

Replace Ctrl-H

Requery underlying tables in subform Shift-F9

Save Ctrl-S

Save As F12

Save current record Shift-Enter

Screen left/right Ctrl-PgUp/PgDn

Select/unselect column (Navigation mode) Ctrl-spacebar

Spelling/Grammar check F7

Switch between upper/lower panes F6

Switch to Form view F5

Undo Ctrl-Z

Undo previous extension Shift-F8

Zoom box Shift-F2

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Microsoft Access

(Placement, IT, BPO Training & Management Consultant)

Patparganj....................Dilshad Garden....................Bank Colony
www.dnce.in, E-mail: [email protected]
Application for Job Placement
Photograph
ENROLMENT NO DATE

NAME OF CANDIDATE

(First Name) (Middle Name) (Last Name)

FATHER / HUSBAND NAME

(First Name) (Middle Name) (Last Name)

GUARDIAN OCCUPATION
Govt. Job. Pvt. Job Self Employed Business
Other…………………………

DATE OF BIRTH MOBILE NO. 1 MOBILE NO.2

E-MAIL ID

ADDRESS

CITY PIN CODE

EDUCATIONAL & PROFESSIONAL QUALIFICATION

Educational Qualification Professional Qualification
Class Board/Univ. Passing Year Course Institute/College Passing Year

COURSE FROM DOT-NET

ADCA ADWD ADGD ADFA

DCHN E-Accounting O Level Other

ENROLMENT FEE /-
(Signature of Applicant)

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Microsoft Access
DOT-NET GUIDE LINE FOR STUDENTS
DOT-NET always tries to give better education for our student, not only in the field of computer but we
also develop our students how to fight competition in the professional life. We also provide them jobs
after complete the course.

TEACHING METHODOLOGY: - DOT-NET provides 7 Hrs. Class within 6 days in a week like as:

 5 Day Practical (1 Hrs. a day)

 1 Day Theory (2 Hrs.)
o 30 Min. Subjective of Computers
o 30 Min. Quarry Sessions
o 30 Min. Personality Development
o 30 Min. Presentations

STUDY MATERIAL: - DOT-NET provides study material as NOTES with every module as per DOT-
NET Course Layouts. The every student has to buy this with start of new modules. This notes books
will necessary to buy every student.

MONTHLY TEST: - DOT-NET management are very serious about our student’s performance so we
take monthly test like as:

 Practical Test : 40 Marks

 Theory Test : 40 Marks
 Oral Test : 20 Marks
 After complete of course we will provide Mark sheet with your Certificate.
th
 Students will have to attend at least 5 monthly tests compulsory if the course is for 6 months
or 11 monthly tests compulsory if the course is 1 year.

ANNUAL AWARDS FUNCTION: - DOT-NET provides our students “Best Students of the Year
Award” in Annual Function of the Centre.

Annual Awards Prize

 Best Student of The Year Award

 Rs. 500/- Cash
 Certificate and DOT-NET Momentous

DOT-NET will place the photographs Annual winners in DOT-NET website (www.dotnetinstitute.co.in)

PLACEMENT: - DOT-NET provides the 100% job placement to our students but students have ability
to fight the interview, if students are not able to face interview then we will make a batch for such
students and give them 10 days job interview training, then place them to companies.

ANNUAL TOUR: - DOT-NET arranges annual tour outside of Delhi every year for our students.

FEE DEPOSIT: - DOT-NET collects the fee on time so every student has to pay monthly fee on your
due date. After three days of due date the Late Charge Rs.50.00 per day till next 7 days after 7 days
we will stop his/her class.

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Microsoft Access

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