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Approve Requisition

This Quick Reference Guide outlines the steps to approve Requisitions in SAP Ariba through both the Guided Buying interface and email. It emphasizes the importance of sending the email for processing and provides detailed instructions on reviewing requests and submitting approvals or denials. Additionally, it highlights the need for comments when denying a request and notes that unaddressed requests will escalate to the Approver's Supervisor after 14 days.

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Muhammad Nassr
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21 views4 pages

Approve Requisition

This Quick Reference Guide outlines the steps to approve Requisitions in SAP Ariba through both the Guided Buying interface and email. It emphasizes the importance of sending the email for processing and provides detailed instructions on reviewing requests and submitting approvals or denials. Additionally, it highlights the need for comments when denying a request and notes that unaddressed requests will escalate to the Approver's Supervisor after 14 days.

Uploaded by

Muhammad Nassr
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Name Approve Requisition

Updated: 11/21/2023
PURPOSE
This Quick Reference Guide (QRG) is designed to show the steps needed to approve Requisitions in
SAP Ariba via both the Guided Buying interface and via email. When approving requests via email,
you must SEND the email to process!
HELPFUL HINTS
• Assemble all supporting documentation prior to beginning work in SAP Ariba.
• For the best experience, please use the following browsers:
Google Chrome (64-bit) Apple Safari (64-bit)
Microsoft Edge (32-bit) Microsoft Edge Chromium (32-bit and 64-bit)
Mozilla Firefox (64-bit)
PROCEDURE
1. You will receive an email notification from the SAP Ariba system when your approval is required
(refer sample email below). The email contains important information about the request. Review the
email as noted below.

A. Information about the Requester.


B. Information about the item(s) being requested.
C. The Approval workflow in place for this Requisition.
D. Links to APPROVE or DENY the request from the
email notification. SKIP TO STEP #5 (Page 4) IF
USING THESE LINKS. YOU MUST SEND THE
EMAIL TO PROCESS.
E. Link to VIEW the request in SAP Ariba. SKIP TO
STEP #4 (Page 3) IF USING THIS LINK.

1
Name Approve Requisition
Updated: 11/21/2023
PROCEDURE (CONTINUED)

2. Access SAP Ariba by clicking the “SAP Ariba – Procure to Pay” tile in Firefly.

3. Click the “Notification” icon and select the Request to review from the drop-down menu.

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Name Approve Requisition
Updated: 11/21/2023
PROCEDURE (CONTINUED)

4. The Requisition details display. Review as noted below.

A. The Approval workflow in place for this Requisition.


Completed nodes are in “green” and active nodes
are in “blue.”
B. Comments (if applicable).
C. Attachments (if applicable)
D. Shipping information for the Requisition.
E. Information about the item(s) being requested.
F. Previous actions completed on the Requisition (if
applicable).
G. Links to APPROVE or DENY the Requisition.

3
Name Approve Requisition
Updated: 11/21/2023
PROCEDURE (CONTINUED)

5. After clicking the APPROVE or DENY links, you will have the opportunity to enter comments. NOTE:
You should always include a comment back to the Requester when you DENY a Requisition (i.e., to
inform the Requester of the reason for the denial). The comment box displays. Enter comments, as
needed and click “Approve/Deny”.

APPROVING VIA EMAIL


A pre-populated reply email will display. Do not edit or delete any of the text highlighted in the image
below. Comments can be entered only in the area indicated below (in red font). The final step is to
SEND the email!

6. Your approval/denial is complete at this point. If approval action is not taken within 14 days of a
request being submitted the request will escalate to the Approver’s Supervisor. Supervisor is
determined by the Approver’s Personal Profile.

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