Hierarchy of Headings

LibreOffice Writer supports up to 10 levels of headings H1 to H10.

Steps:
Step 1 Create a new document in LibreOffice Writer and enter the text,
Heading 1 to Heading 10.
Step 2 Click the Styles button on the right sidebar, select Paragraph Styles
➔ Headings. A list of headings from Heading 1 to Heading 10 will
appear.
Step 3 Place the cursor on "Heading 1" as typed in the document, then click
on "Heading 1" from the Styles dialog to apply “Heading 1" style.
Step 4 Similarly, place the cursor on "Heading 2" in the document, then click
"Heading 2" in the Styles dialog to apply the "Heading 2" style.

Step 5 Repeat this for "Heading 3" to "Heading 10" to apply the
corresponding styles to each heading.
Creating a Table of Contents (ToC)
Step 1 Open the document.
Step 2 Assign proper heading styles to the various headings from the Styles
dialog box.
Step 3 Place the cursor at the position where the table of contents is to be
inserted.
Step 4 From main menu, select Insert ➔ Table of Contents and Index ➔ Table
of Contents, Index or Bibliography. The Table of Contents, Index and
Bibliography dialog box will be displayed.
Step 5 In the "Title Text Box," you can change the default name "Table of
Contents" by typing a new name.
Step 6 Click OK button. The “Table of Contents” will be inserted in the
document.
“Ye thory vala part important hota hai dhyan se padhna

By default, the checkbox for Protected against Manual Changes option is

selected. This protects the ToC from any accidental change. If this box is
unchecked, then the contents of ToC can be changed directly on the document
page, just like any other text on the document.
In the Create Index box, the Entire Document option is selected by default.
So the ToC will be automatically created from the headings and sub-
headings of entire document.
A maximum of 10 headings is supported, but this can be adjusted based
on the number of headings you need to include in the table of contents.
Customisation of ToC

Right click anywhere on the ToC and select Edit Index option from the
popup menu.
The Table of Contents, Index or Bibliography dialog box will be displayed.
The dialog box has five tabs – Type, Entries, Styles, Columns and Background.

Type Tab: Active by default after opening the Table of Contents, Entries or
Bibliography dialog box to insert the ToC.

Entries Tab: Contains options to set styles for various entries in the
ToC.

Styles Tab: Contains options to apply the desired custom styles to

the text of each level.
Steps to apply a custom style

Step 1 Click and select the level from the Levels list box.

Step 2 Click and select the desired paragraph style from the Paragraph
Styles list box.

Step 3 Click OK button to apply the selected styles.

Note:- To remove the applied paragraph styling, select the desired level in
the Levels list box, and then click the Default button.

Columns Tab: Contains options to set the number of columns that we

want to have in our ToC.

Background Tab: Contains options to change the background of the ToC.

Steps to change the background color

Step 1 Click the Color button on the top of the dialog box.
Step 2 Select the desired color from the Colors palette.
Step 3 Click OK to apply the desired color to the ToC.

Note:- To remove the background colour from the ToC, click None button
present on the top of the dialog box.

LibreOffice Writer also allows to add a graphic as a background of the ToC.

For this, Select Bitmap button in the Background tab ➔ Select desired
graphic option ➔ Click OK button .
Maintaining a Table of Contents

As new content is added and old content is removed, headings and page
numbers in the document may change. These updates will only be reflected
in the ToC when it is updated.
Updating the ToC
LibreOffice Writer does not update the ToC automatically.

Steps to update a ToC manually

Step 1 Right-click anywhere in the ToC.
Step 2 Select Update Index option. This will update the ToC.

Deleting the ToC

To delete the ToC, right click on the table and select Delete Index option from
the pop-up menu. The ToC will be deleted.
Using Templates

A template is a preset layout that helps to create professional and formal

documents easily.

Example:
In our school, we use a report card with a predefined layout.
The layout includes School logo, Student name, Marks organized in a
table format, listed subject-wise.
We save this layout as a template.
With the template, we only need to enter each student's specific data to
create a new report card document.
Without the template, designing the report card from scratch every time
would be time-consuming.
Checking the template of the document
To find out which template is associated with a document, select
Properties option from the File menu.
The Properties dialog box will be displayed, this will display the teplate
associated with the current document.
If the document was created from the default template, no template
name will be displayed.

Steps to create a document with template

Step 1 Create a new document from File > New > Templates.
Step 2 A template selection window will be displayed, then select a template.
Step 3 Click on Open button, a document with the selected template will open.
Step 4 Now check the template of the created document from File >
Properties. Observe that the template name is displayed under
Template in the Property Dialog box.
Creating a Template

Step 1 Open the document in LibreOffice Writer whose template is to be created.

Step 2 From main menu bar, select File > Templates > Save.
Step 3 Type the name of the new template in Template Name text box.
Step 4 Select the category of the template being created.
Step 5 Click and select Set as default template checkbox to make the current
template as the default template.
Step 6 Click Save button to save the template.

Note:- A template in Writer is saved with an extension .ott.

Using In-built/Saved Templates
Step 1 Open a new document in LibreOffice Writer.
Step 2 From main menu bar, select File > Templates > Manage Templates. Or use
the keyboard shortcut key Ctrl+Shift+N to open the Templates dialog box.
Step 3 Select the desired template, and click Open button.
Step 4 Make the desired changes and save the file.

Using Online Templates

Step 1 From main menu, select File > Templates > Manage Templates.
Templates dialog box will be displayed.
Step 2 Click on Browse Online Templates button on the bottom left of the
Templates window.
Step 3 Download the desired template and save it on your computer.
Step 4 Open LibreOffice Writer.
Step 5 Click File > Templates > Open Template. And open the template.
Step 6 Make the desired changes and Save the file.
Importing a Template
Once a template is downloaded and saved in any file or folder, it is possible to
import it so that it is visible in the list of templates in the Templates dialog box.

Step 1 Open the Templates dialog box.

Step 2 Click Import Templates button located in bottom right corner of the
dialog box then Select Category dialog box will open.
Step 3 To add the new template into any existing category, click and choose
that category from the list box. Otherwise click and select Create a
New Category check box.
Step 4 Type the name of new category in the text box.
Step 5 Click OK button. The Open dialog box will appear.
Step 6 Select the file and click Open button. The selected file will be added to
the list of templates.
Editing a Template
Step 1 Click File > Templates > Manage Templates. The Templates dialog
box will be displayed.
Step 2 Right click on the template file that has to be edited.
Step 3 Select the Edit option from the popup menu. The template file will be
opened. Make the desired changes and save the file.
Now if we apply this template for any document, the edited file will be used.

Setting Up a Custom Default Template

Step 1 Open the Templates dialog box by pressing Ctrl+Shift+N.
Step 2 Right click on the template that you wish to set as the default template.
From the popup menu, select option Set as Default. The default icon
will appear on the top left of the template file.
Step 3 The next time you create a new document by selecting File > New >
Text Document, the new document will use the last edited template.
Moving a Template

Step 1 Open the Templates dialog box.

Step 2 Click and select the template to be moved.
Step 3 Click Move button.
Step 4 Select the new category where the template has to be
moved.
Step 5 Click OK button.
Exporting a Template

Export template feature allows to store the template file in the

desired folder on your computer.
It is a useful feature for sharing the templates with multiple users.

Step 1 In the Templates dialog box, select the template to be exported.

Step 2 Click on Export button located in the bottom right of the
dialog box.
Step 3 Then the Select Path dialog box appears. Select the folder
where you want to export the template.
Step 4 Select the folder and press on OK button. The selected
template will be exported in that folder.
Applying Templates to a Blank Document

Step 1 Open a new document in LibreOffice Writer by selecting File > New >
Text Document.
Step 2 Select File > New > Templates to display the Templates dialog box.
Step 3 Select the desired template. The template will be opened in a new
window.
Step 4 Copy the entire content of the template by using keyboard shortcut
key Ctrl+A for selection and Ctrl+C to copy.
Step 5 Open the blank document and paste the copied content of the
template by using keyboard shortcut key Ctrl+V.
Step 6 Add or delete the content as desired and save it as a text file.
Track Changes Feature
The Track Changes feature of Writer offers a method to keep a record of
all the changes made in the original document.
All the changes that are recorded can be either accepted or rejected by
the original author.
This feature also gives us the option to add comments while reviewing a
document.
To view the Track Changes toolbar, from main menu bar, select View >
Toolbars > Track Changes. The Track Changes toolbar will appear in the
bottom left corner of the Writer window.
Various buttons present on the Track Changes toolbar

View Track Changes

Clicking on this button displays all the changes made in the document
by different users.
Record Track Changes
Clicking on this button, turns on the Track Changes feature. After this, any
sort of editing done will be marked.

Previous Track Changes/Next Track Changes

Click on these buttons to navigate between the changes.

Accept/Accept All Track Changes

Once the editing is done, the original author may accept the change made to
the document by clicking Accept All Track Changes button.
Reject/Reject All Track Changes
The original author of the document may reject a single change or all
changes made to the document by clicking Reject All Track Changes button.

Manage Track Changes

By clicking on this button the Manage Changes dialog box is displayed, which
contains a detailed list of all changes made to the document

Insert Comment
This button is used to add a comment in a document.
Preparing a Document for Review
Track Changes feature is used when a document is shared with one or
more users for review or editing purposes.
So, before the document is shared, one should make sure that the
changes made should be recorded.
For that, select Edit > Track Changes >Record option.
Alternatively, select the Record button from the Track Changes toolbar. To
make sure that no user is able to disable the track changes option, we
can protect the document with password.

Steps to set the Password

Step 1 Create a new document in LibreOffice Writer. From the main menu, select Edit
> Track Changes > Protect option. The Enter Password dialog box will appear.
Step 2 Enter the Password and click on OK button.
After protecting the document with password, if any user tries to disable
the Track Changes feature, Writer will prompt to enter the password.
Recording Changes
Once the Track Changes features is ON, to record the changes, press
Ctrl+Shift+C.
Alternatively, Click Edit > Track Changes > Record option.
To stop recording, Click Edit > Track Changes > Record or click the Record
button on the toolbar.
Accepting and Rejecting Changes

Once the changes are made by all the reviewers, the original author may
accept or reject them.
Step 1 To accept or reject a change, click on the change made and then
select Accept Track Change / Reject Track Change button.
Step 2 To navigate between the changes click Previous Track Changes and
Next Track Changes buttons.
Step 3 To accept or reject all the changes made, select Accept All Tracked
Changes / Reject All Tracked Changes button respectively.
Step 4 If Manage Track Changes button is clicked, a Manage Changes
dialog box appears. It contains the details of all the changes made in
the document. The dialog box contains buttons to accept and reject
changes as well.
Adding Comments
To add comments while reviewing, we can use the Track Changes toolbar as
well. Click at the place in the document where the comment is to be placed.
Step 1 Click Insert Comment button on the Track Changes toolbar. A
comment box will be inserted on the right side of the window.
Step 2 Type the comment.
Step 3 Once done click anywhere on the document to activate it.
Note:- If more than one or two of users add comments then the comments
by different users will be shown in different coloured comment boxes.

Deleting Comments
To delete any comment, click on the down arrow on the bottom right of the
comment box. A popup menu will be displayed and it gives the option to
delete only the current comment, all comments by a particular author and
to delete all comments. Select the desired option.
Comparing Documents

Once the reviewers have made the changes and given their
comments, Writer allows to compare the original document with
the reviewed document.
Step 1 Open the edited document.
Step 2 Select Edit > Track Changes > Compare Documents option.
Step 3 The Compare To dialog box will appear. Browse and select
the original file to be compared.
Step 4 The Manage Changes dialog box is displayed.Accept or
reject the desired changes.
Step 5 Close the dialog box and Save the edited file.