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How They Currently Work

The system aims to enhance visibility and understanding of WorkSafe New Zealand's projects and strategic initiatives by visualizing relationships between employees, projects, and organizational principles. Primary users include managers, stakeholders, and cross-functional team members who input information, view data, and identify bottlenecks. Current challenges involve manual tracking of dependencies and inefficient reporting processes, leading to project delays and resource management issues.

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0 views3 pages

How They Currently Work

The system aims to enhance visibility and understanding of WorkSafe New Zealand's projects and strategic initiatives by visualizing relationships between employees, projects, and organizational principles. Primary users include managers, stakeholders, and cross-functional team members who input information, view data, and identify bottlenecks. Current challenges involve manual tracking of dependencies and inefficient reporting processes, leading to project delays and resource management issues.

Uploaded by

1959042
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Purpose of the System

The purpose of the system is to provide better visibility and


understanding of WorkSafe New Zealand’s projects and strategic
initiatives, visualizing relationships between employees, projects, and
organizational principles. The tool aims to streamline project planning,
reporting, and communication by addressing gaps in dependency tracking
and project alignment with WorkSafe's goals.

Users of the System

The primary users are likely to be:

 Managers and Team Leaders: Such as Regional Managers or Project


Coordinators.

 Stakeholders: Internal stakeholders who need to monitor and report


on project progress and alignment.

 Cross-Functional Team Members: Those managing or contributing


to projects.

What the Users Do

 Input Information:

o Add details about employees, their roles, and their teams.

o Specify projects, programmes, and the associated strategic


principles.

o Allocate and update project/programme time percentages.

 View Data:

o Generate visualizations to track relationships and dependencies


between projects, people, and time allocations.

o Use visual outputs to monitor contributions towards


organizational goals.

o Identify potential bottlenecks or resource shortages.

How They Currently Work

 Users likely manage project information manually through


spreadsheets, documents, or fragmented tools. They may track
dependencies informally, making it challenging to align with
organizational principles or forecast the impact of personnel changes.
Reporting involves manual compilation, which can be time-consuming
and error-prone.

Difficulties

1. Lack of Visibility:

o No clear view of dependencies between projects and team


members.

o Difficulty understanding how initiatives align with WorkSafe’s


strategic principles.

2. Bottlenecks and Risks:

o Projects risk being stalled if a key individual is unavailable or


removed.

3. Time Allocation Challenges:

o No simple way to visualize how time is distributed across


initiatives.

4. Reporting Inefficiency:

o Manual and non-intuitive processes for communicating project-


related information.

Problem Statement

Users experience difficulty tracking dependencies and understanding


project alignment with strategic goals, which leads to inefficiencies in
planning, execution, and communication. This gap creates risks of project
delays and challenges in resource management.

Use Case

1. Scenario Example:
A Regional Manager inputs team details and project allocations into the
tool. The output shows:

o How team members’ efforts contribute to different programmes.

o A dependency map where removing a person might disrupt a


project.
2. Reporting:
The manager generates a high-level visualization to present during
stakeholder meetings, demonstrating project alignment with
WorkSafe’s principles and resource utilization.

3. Resource Planning:
The visualization highlights gaps in project coverage, prompting
decisions to reallocate resources or bring in additional support.

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