SAI International School

Information Technology (402)

Unit-2 Spreadsheet
Class - X

Analyse Data Using Scenarios and Goal Seek

A. Multiple Choice Questions

(1) Which of the following feature is not used for data analysis in spreadsheet?
(a) Consolidating data
(b) Goal Seek
(c) Subtotal
(d) Page layout

Ans. (d) Page Layout

Consolidating data, Goal Seek and Page layout are used for data analysis

[2] Which of the following office tool is known for data analysis?
(a) Writer
(b) Calc
(c) Impress
(d) Draw

Ans. (b) Calc

• Writer – Used for documentation

• Impress – Used for presentations

• Draw – Used for images

[3] Which of the following operations cannot be performed using LibreOffice Calc?
(a) Store and manipulate data
(b) Create graphical representation of data
(c) Analysis of data
(d) Mail merge

”Answer”

[4] What is the extension of spreadsheet file in Calc?

(a) .odb
(b) .odt
(c) .odg
(d) .ods

Ans. (d) .ods

• .odb – LibreOffce Base file

 • .odt – LibreOffice Writer File

• .odg – LibreOffce Drawing

[5] The default function while using Consolidate is _________.

(a) Average
(b) Sum
(c) Max
(d) Count

Ans. (b) Sum

The default function is Sum

[6] Group by is used in _______ tool to apply summary functions on columns.

(a) Consolidate function
(b) Group and Outline
(c) What-if scenario
(d) Subtotal tool

Ans. (d) Subtotal tool

[7] Which tool is used to predict the output while changing the input?
(a) Consolidate function
(b) What-if scenario
(c) Goal seek
(d) Find and Replace

Ans. (b) What-if Scenario

(a) Consolidate Function: Combine data from two spreadsheets and return result into another spreadsheet
(b) What-if scenario: Tests what-if questions
(c) Goal Seek: Predict the output while changing the input
(d) Find and replace: Search and replace a word

[8] Which of the following is an example for absolute cell referencing?

(a) C5
(b) $C$5
(c) $C
(d) #C

Ans. (b) $C$5

[9] _____________ analysis tool works in reverse order, finding input based on the output.
(a) Consolidate function
(b) Goal seek
(c) What-if analysis
(d) Scenario
Ans. (b)Goal Seek

B. State whether the following statements are True or False

[1] Consolidate function is used to combine information from two or more sheets into one.

Ans. True

[2] Consolidate function cannot be used to view and compare data.

Ans. False

[3] Link to source data is checked updates the target sheet if any changes made in the source data.

Ans. True

[4] Using subtotal in Calc needs to use filter data for sorting.

Ans. False

[5] Subtotal tool can use only one type of summary function for all columns.

Ans. False

[6] Only one scenario can be created for one sheet.

Ans. False

[7] What-if analysis tool uses one array of cells.

Ans. False

[8] Goal seek analysis tool is used while calculating the output depending on the input.

Ans. False

[9] The output of What-if tool is displayed in the same cell.

Ans. False

C. Fill in the blanks

[1] Consolidate function is used to combine information from multiple sheets to ___________ the information.

Ans. summarize

[2] Data can be viewed and compared in a single sheet for identifying trends and relationships using ___________
function.

Ans. consolidate Function

[3] ____________ under Data menu can be used to combine information from multiple sheets into one sheet
to compare data.

Ans. Consolidate

[4] The _____ tool in Calc creates the group automatically and applies functions on the grouped data.

Ans. Subtotal

[5] _______________ scenario is used to explore and compare various alternatives depending on changing
conditions.

Ans. What-if

[6] _____________ is a planning tool for what-if questions.

”Answer”

Ans. What-if Tool

[7] What-if analysis tool uses ____________________ array of cells, one array contains input values and the second
uses the _________________.

”Answer”

Ans. two, formula/output

[8] __________________ helps in finding out the input for the specific output.

”Answer”
Ans. Goal Seek

D. Answer the following questions

[1] Define the terms

(a) Consolidate function
(b) What-if analysis
(c) Goal seek

Ans.
(a) Consolidate Function: It is used to combine information from multiple sheets of the spreadsheet into one place to
summarize the information. It is used to view and compare variety of data in a single spreadsheet for identifying
trends and relationships.
(b) What-if analysis: What-if analysis is is planning tool for what-if questions. It is useful to check in the beginning to
understand
from the output for the efficiency.
(c) Goal Seek: Goal seek helps in finding out the input for the specific output. For example, if you want to know the
number of units produced to get the desired output then use Goal seek analysis tool.

[2] Give one point of difference between

(a) Subtotal and What-if
(b) What-if scenario and What-if tool

(a) Subtotal and What-if

Subtotal What-if

Designed to streamline the process of conducting What-If

Used to summarize data within dataset
analysis

Used to obtain aggregated values based on criteria Changes can be related to variables such as prices, quantities, or
like categories, regions, or time periods. assumptions.

Provide insights into the segmented data without Helps to understand how alterations in these variables can
changing the original dataset. affect outcomes, like sales, profits, or project timelines.

(b) Difference between What-if scenario and What-if tool

What-if Scenario What-if Tool

is a hypothetical situation or prediction of potential Allows users to simulate different scenarios by changing input
outcomes based on different variables or conditions. values and parameters.

It provides dynamic calculations and instant results to help

It helps in analyzing the impact of various factors on
users make informed decisions based on the simulated
a particular situation.
outcomes.

[3] Give any two advantages of data analysis tools:

Ans.: Data Analysis tools helps in the following ways:

I. Better Decision Making

 II. Improve user understanding about data

[4] Name any two tools for data analysis.

Ans.: Data Analysis tools helps in the following ways:

I. Goal Seek

II. Scenarios

[5] What are the criteria for consolidating sheets?

Ans.: Criteria for consolidating sheets are as follows:

• Each sheet in the spreadsheet must match the data types
• Match the labels from all the sheets which are used for consolidating
• Enter the first column as the primary column on the basis of which the data is to be consolidated

[6] Which tool is used to create an outline for the selected data?

Ans.: The subtotal command is used to create an outline for selected data. When subtotal function is use it provides
Group and Outline option to create an outline for selected data. You can click on (+) to expand and (-) to collapse it.

Chapter 5 Using Macros in Spreadsheet

[1] Macro Recordings can be enabled from the ___________________ option in the menu bar.
(a) Sheet
(b) Data
(c) Tools
(d) Window.

Ans. (c) Tools

Sheet, Data and Window are not relevant options.

[2] Which of the following is an invalid Macro Name?

(a) 1formatword
(b) format word
(c) format*word
(d) Format_word.

Ans. (d) Format_word

(a) 1formatword – Starts with a number as macro name must starts with an alphabet
(b) format word – Contains a space as macro name should not contain any space
(c) format*word – Contains a special character (*) as macro name should not contain a special characters

[3] Which of the following Libraries contains modules with pre-recorded macros and should not be changed?
(a) My Macros
(b) LibreOfficeMacros
(c) Untitled1
(d) Test.

Ans. (b) LibreOfficeMacros (Application Macros)

MyMacros and untitled can be edited or changed anytime where is Test is not a library name given in macros
organizer.

[4] Identify which of the following is a programming Language?

(a) Calc
(b) BASIC
(c) Writer
(d) Macro

Ans. (b) BASIC

Calc and Writer are applications of LibreOffce whereas Macro is important feature of LibreOffce Calc.

[5] The Module can be executed from the IDE by pressing _______________.
(a) F3
(b) F4
(c) F5
(d) F6

Ans. (c) F5
F3, F4 and F6 keys are not used in macros.

[6] Which of the following is the default name of the Macro?

(a) Default
(b) Main
(c) Macro1
(d) Main_Macro

Ans. (b) Main

B. Fill in the blanks

[1] ______________ library is automatically loaded when the document is opened.

Ans.: Standard

[2] IDE stands for ___________________.

Ans.: Integrated Development Environment

[3] Macro as a function is capable of accepting _______________ and returning a ________________.

Ans.Arguments/values, result/value

[4] Macro ____________ allows us to add, delete a module.

Ans.: Organizer

[6] The code of macro begins with _______followed by the name of the macro and ends with _____________.

Ans.: Sub, End Sub

[7] By default a macro is saved in the _____________________.

Ans. (b) Main

C. State whether the following statements are True or False

[1] Macro is a group of instructions executing a single instruction.

Ans.: False
Macro is a group of instructions executing a multiple instructions.

[2] Once created, Macro can be used any number of times.

Ans.:True
A macros can be used infinite numbers of times after its creation.

[3] By default, the Macro recording feature is turned on.

Ans.: False
No, Macro feature is not enabled by default in LibreOffice Calc, It can be turned on through Tools > Options >
LibreOffice Calc > Advanced > Enable Macro Recording (May be limited) option

[4] It is not possible to stop recording of a Macro.

Ans.: False
Macro can be stopped by pressing Stop Recording button.

[5] Every Macro should be given a unique name.

Ans.:True

[6] A macro once created can be edited later.

Ans.: True

D. Answer the following questions

[1] What is a Macro? List any two real life situations where they can be used.

Answer:

• A macro is a single instruction that executes a set of instructions.

• These set of instructions can be a sequence of commands or keystrokes that can be used for any number of
times later.

• A sequence of actions such as keystrokes and clicks can be recorded and then run as per the requirement.

Macros can be used in the following situations:

1. To apply the specific formatting repeatedly in spreadsheet

2. To use a specific formula repeatedly in spreadsheet

[2] List the actions that are not recorded by a macro.

Answer:

The actions cannot be recorded by Macro:

1. Opening of windows

2. Actions carried out in another window than where the recording was started.

3. Window switching

4. Actions that are not related to the spreadsheet contents

5. Selections are recorded only if they are done by using the keyboard (cursor traveling), but not
when the mouse is used

6. The macro recorder works only in Calc and Writer.

[3] How is LibreOffice Macros Library different from my

Macros?

Answer:

A Library is a collection of modules which in turn is a collection of

macros. A LibreOffice Macros library contains default macros stored by LibreOffce whereas my Macros contains
modules of macros created and recorded by user.

[4] Differentiate between predefined function in Calc and Macros as a function.

Answer:
Predefined Function Macro as a Function

Predefined Function will be stored in LibreOffice Macros Macro as a function will be stored in My Macros library by
library default

Predefined function has same code length Macro as a function has different code length

It cannot be modified It can be modified easily anytime

Faster in execution Slower in execution

[5] List the rules that should be kept in mind while naming a macro.

Answer:

The rules that should be kept in mind while naming a macro are as follows:

• Macros should be always starts with a letter

• It doe not contain any space

• It does not contain a special character except for (underscore)

[6] Give any one advantage of macros.

Answer:

Macros are beneficial in many ways as follows:

1. Macro can be used again and again

2. Macro can be copied and distributed to multiple users

3. Macro can serve as a part of a broader solution to a customer requirement that involves both host
applications and workstation applications

A. Multiple choice questions

[1] Insert Sheet dialog can be invoked from ________________.
(a) sheet
(b) insert
(c) tools
(d) Windows

Ans. (a) Sheet

Insert, tools and windows are not correct options.

[2] _______________ refers to cell G5 of sheet named My Sheet.

(a) $My Sheet.’G5’
(b) $My Sheet_’G5’
(c) $ ‘MySheet’.G5
(d) $ ‘MySheet’_G5
Ans. (c) $’My Sheet’.G5
Insert, tools and windows are not correct options.

[3] The path of a file has ________________ forward slashes.

(a) four
(b) three
(c) two
(d) one

Ans. (b) three

[4] Which of the following feature is used to jump to a different spreadsheet from the current spreadsheet in
LibreOffice Calc?
(a) Macro
(b) Hyperlink
(c) connect
(d) Copy

Ans. (b) Hyperlink

B. Fill in the blanks

[1] A relative hyperlink stores the location with respect to the _______________ location.

Ans.: current

[2] While inserting tables from a webpage _______________ selects the entire HTML document.

Ans.: HTML_all

[3] The extension of LibreOffice base is _______________.

Ans.: .odb.

[4] ____________ are used to enclose sheet names as there might be a space within sheet names.

Ans.:Single Quotes (”)

[5] The From file option of _________________ Dialog box allows to insert sheet from another file.

Ans.: Insert Sheet

C. State whether the following statements are True or False

[1] A sheet can only be added before the current sheet.

Ans.: False

[2] If ‘sales’ sheet has a reference to ‘cost’ sheet then any changes made to ‘cost’ sheet will be reflected in
the sales sheet as well.

Ans.: True

[3] It is not possible to link a sheet as a reference in another sheet.

Ans.: False

[4] We can insert data from a table created on a web page into a spreadsheet.

Ans.: True

[5] A hyperlink once created on a sheet cannot be deleted.

Ans.: False

D. Answer the following questions

[1] Name the two ways to link the sheets in a LibreOffice Calc.

Ans.: Two insert sheet in a LibreOffice Calc are as follows:

1. Sheet > Insert Sheet
2. Click on + symbol on sheet tab
[2] Differentiate between Relative and Absolute Hyperlink.

Relative Hyperlink Absolute Hyperlink

Relative hyperlink accepts file to be linked from same Absolute Hyperlink accepts file to be linked from another
directory where the spreadsheet is saved. directory from where the spreadsheet is saved.

It contains partial file path or only filename. It contains full path or complete address of file.

It will stop working only if the source and target locations

It will stop working if the target is moved.
change relative to each other.

Example: ‘Result.ods’ Example: ‘D:\School Work\Result.ods’

[3] Write steps to extract a table from a web page in a spreadsheet.

Ans.: To extract table from a web page in a spreadsheet, follow these steps:
1. Open the spreadsheet where table is required.
2. Place the cursor from where table needs to be inserted.
3. Click on Sheet > Link to External Data.
4. The External Data Dialog box appears. Type the URL of source document or select it from Drop Down list.
5. Press enter.
6. A dialog box appear to choose language.
7. Chose the desired language and click on Import button.

[4] Write steps to register a data source that is in *.odb format.

Ans.: To register a data source, follow these steps:

1. Click on Tools > Options > LibreOffice Base > Databases.
2. The Options – LibreOffice Base-DataBases dialog box appears.
3. Click on the New button.
4. It will open Create Database Link dialog box.
5. Enter the location of database file or select from the file browser which is going to be linked.
6. Type name for Registered Database and Click on OK button.

[5] State advantages of extracting data from a web page into spreadsheet.

Ans.: The advantages of extracting data from a web page are as follows:
1. It is useful in Market research, sentiment analysis, data aggregation etc.
2. Gathering data from online sources
3. It provides real time data updation
4. It is also saving time and cost of uses

Chapter 7 Share and Review a Spreadsheet

A. Multiple choice questions

[1] Sharing allows to edit the

spreadsheet by
(a) single user
(b) different users simultaneously
(c) one by one users
(d) one after other users

Ans. (b) different users simultaneously

[2] Sharing spreadsheet feature allows to save the changes in

(a) multiple sheets
(b) user’s sheet
(c) in a same sheet
(d) in different sheet

Ans. (a) Multiple Sheets

[3] The Recording Changes feature of LibreOffice Calc provides different ways to record the changes made by
_________ in the spreadsheet.
(a) one user
(b) other user
(c) the user
(d) one or other users

Ans. (d) One or other users

Insert, tools and windows are not correct options.

[4] In Calc, the comments are added

(a) automatically
(b) by author
(c) by reviewer
(d) all of above

Ans. (d) All of above

Insert, tools and windows are not correct options.

[5] The changes by team members in the spreadsheet can be accepted or rejected by
(a) the team members
(b) any of the user
(c) owner
(d) other users

Ans. (c) Owner

B. State whether the following statements are True or False

[1] Spreadsheet cannot be shared to work with more than one user.

Ans.:False

[2] Some of the features becomes unavailable when the spreadsheet is in shared mode.

Ans.:True

[3] You can record changes in the spreadsheet when the spreadsheet is opened in shared mode.

Ans.:False

[4] File menu is used to Record changes for the spreadsheet.

Ans.:False

[5] You can add a note or suggestion in the spreadsheet using Insert Comment.

Ans.:True

[6] Formatting comment can be used to change the font colour of the comment.

Ans.:False

C. Fill in the blanks

[1] The title bar of the document shows __________ along with the filename for the shared mode of the
spreadsheet.

Ans.:shared

[2] The shared mode spreadsheet allows _______________ users to access and edit the spreadsheet at the same
time.

Ans.:many

[3] Recording changes automatically ________________ the shared mode of a spreadsheet.

Ans.:turn off

[4] Click on Edit menu, Track Changes and then select ______________ to record the changes in the spreadsheet.

Ans.:record

[5] The border color of the changed cell will be ________________.

Ans.:red

[6] ___________ is used to add notes or suggestions to a cell in a spreadsheet.

Ans.:comment

[7] The comment box can be formatted just like formatting the ___________.

”Answer”

D. Answer the following questions

[1] Define the terms

(a) Sharing Spreadsheet
(b) Record changes

”Answer”

[2] Write the commands to perform

(a) Sharing Spreadsheet
(b) Record changes

Ans.:
1. Sharing Spreadsheet: Tools > Share Spreadsheet
2. Record Changes: Edit > Track Changes > Record

[3] Which menu is used to perform the functions

(a) Track Changes
(b) Saving Spreadsheet

Ans.:
1. Track changes: Edit
2. Saving Spreadsheet: File

[4] What do you understand by reviewing the changes in the spreadsheet?

Ans.: In reviewing the changes stage owner will go through the changes made by other users to accept or reject
them.

[5] Differentiate between Merging and Comparing Spreadsheet.

Merging Spreadsheet Comparing Spreadsheet

It merges all the changes done by multiple users It compares the different versions of shared spreadsheets and
in a one spreadsheet. prompts to accept or reject them.

Merge sheets keep only one set of formatting Compare sheets displays the comparison of formatting changed
changes. by multiple users.