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Agile Case Study

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Soume Sanyal
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4 views2 pages

Agile Case Study

Uploaded by

Soume Sanyal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Development of a Budget Approval System

Abstract:
This project is aimed at developing a system by which the employees in the organization submit
the bills to their managers. The bills could be of various types and of various amounts. The
employee, after submitting the bill, will automatically provide the manager’s name to which the
bill will be submitted. The bill will pass through a workflow process and the owner of the bill
can view the status of the bill at any time. An email will be sent to the concerned people to let
them know about the status of the bill.

Functional components of the project:


The following is the list of functionalities which are expected to be provided by the system.
More functionalities can be added to this below list.
In case of doubt or confusion please make appropriate assumptions considering the business and
proceed.
 User will log on to the application and the login will be based on the role of the user. The
user will directly take into ‘My open requests’, where the user can view the details of the
request and can also view the status at which the request is.
 The access to the system will be based on the roles. The roles will be based on the type of
department the user belongs to. Details are:
o Any user can create a request by login to the system, the parameters for creating the
request will be:
 Name of the user (should be defaulted from the login)
 Dept of the user (should be defaulted from the login)
 Type of the bill being submitted (e.g., telephone bill, electricity bill etc)
 Amount of the bill
 Date of expense incurred.
 Whether the request is supported by the bills
 Whether the bill amount should be credited to the user account in the bank
 Bank name, address and account number
 Any other mode by which the user will want to get the payment.
o The manager of the user should be able to view the details of the request but cannot
modify the details entered; he can either approve the request or reject it. Every time
he performs an operation the approver must write the comments for the same.
o Finance Manager – there will be several finance managers and each finance
manager will be responsible for 1 or 2 departments. Users in this role can only close
the application, they can only view the requests and after crediting the amount to
the request creator the request will be closed by the finance manager.
 The workflow process would be:
o User creates the request.
o Request is sent to his manager; this should be done automatically. An email should be
sent to the manager and the request creator with the details of the request.
o The request creator should be able to recall the request from manager, if the request has
not been acted on else it cannot.
o User if not sent to requestor can cancel the request altogether as well.
o Users can save the request in draft mode without sending it to the approver.
o The manager of the concerned request creator can view the details of the request but
cannot modify.
 A request once approved by the manager is sent to the concerned finance dept
manager.
 If rejected the request is sent back to the request creator.
 In all the above scenarios an email should be sent to the concerned parties for
necessary action
o The finance manager after receiving the request must credit the user account and must
send the request to the creator with proper comments as appropriate.
o Now the creator will close the request after the amount has been credited to the creator.
 After sending the email, the system will keep checking on the daily basis on the status of the
request, if no actions is performed in 24 hours a reminder email is generated which is sent to
the user email address as stored in the database.
Screens should also be provided to the administrator of the system to create the employee as well
as their manager.

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