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AudCIS 001 Flowchart

This document outlines learning outcomes related to technical drawing and flowchart interpretation. It details the elements of flowcharts, their uses in process improvement, and the benefits of using flowcharts for understanding processes, training, and identifying improvement opportunities. Additionally, it provides basic flowchart symbols and includes an application exercise for creating a flowchart.

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Sheciniah Bales
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9 views5 pages

AudCIS 001 Flowchart

This document outlines learning outcomes related to technical drawing and flowchart interpretation. It details the elements of flowcharts, their uses in process improvement, and the benefits of using flowcharts for understanding processes, training, and identifying improvement opportunities. Additionally, it provides basic flowchart symbols and includes an application exercise for creating a flowchart.

Uploaded by

Sheciniah Bales
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Learning outcomes

At the end of this lesson, you are expected to do the following:

LO 1. Identify different kinds of technical drawing and


LO2. Interpret technical drawing

Flowchart

A flowchart is a diagram that uses graphic symbols to depict the nature and flow of the steps in a
process. Another name for this tool is “flow diagram”.

What are the elements of flowchart?


A flowchart is commonly used by systems analysts to visualize the series of processes in a
business system. A flowchart is a useful tool to design an efficient business system and to troubleshoot
or improve an existing system. A flowchart consists of elements, such as the terminator, process, sub
process, arrow lines and connectors.

1. Terminator
A terminator is represented by a small rectangle wit curved corners. A terminator appears at the
start and at the end of the flowchart. The end terminator appears only once on a single
flowchart.

2. Process
A process is represented by a rectangle. It refers to an action in a business process. It must be
described clearly and concisely. A process can be described using a single verb-noun phrase; for
example, Order Office Supplies.” The same level of detail must be kept in processes on a single
flowchart.

3. Sub-process
A sub-process is represented by a rectangle with double lines on each side. A sub-process is a
major process that could even be broken up into simpler processes developed into another
flowchart.

4. Decision
A decision is represented by a diamond. A process that can answer a decision of “yes” or “no”
requires a decision box

5. Connector
A connector is represented by a small circle or a connector box and is labeled using letters. A
flowchart written on a single page is clearer than a flowchart on several pages. A connector
ensures that the processes are connected logically and correctly on several pages.

6. Arrow Lines
Arrow lines drawn in one direction, preferably from top to bottom, keep a flowchart clear. Avoid
arrow lines that loop because this could indicate redundancy in the business process.
When should teams use flowcharts?
At the beginning of your process improvement efforts, an as-is flowchart helps your team and
others involved in the process to understand how it currently works. The team may find it helpful to
compare this as-is flowchart with a diagram of the way the process is supposed to work. Later, the team
will develop a flowchart of the modified process again, to record ow it actually functions. At some point,
your team may want to create an ideal flowchart to show how you would ultimately like the process ot
performed.

Benefits of Using Flowcharts


1. Promote understanding of a process
People may have differing ideas about how a process works. A flowchart can help you gain agreement
about the sequence of steps. Flowcharts promote understanding in a way that written procedures
cannot do. One food flowchart can replace pages of words.

2. Provide a toll for training employees.


Because of the way they visually lay out the sequence of process steps, flowcharts can be very helpful in
training employees to perform the process according to standardized procedures.

3. Identify problem areas and opportunities for process improvement


Once you break down the process steps and diagram them, problem areas become more visible. It is
easy to spot opportunities for simplifying and refining and process by analyzing decision points,
redundant steps and rework loops.

Basic Flowchart Symbols


The symbols that are commonly used in flowcharts (Viewgraph 3) are specific meanings and are
connected by arrows indicating the flow from one step to another:

1. Oval. Ovals indicate both the starting point and the ending point of the process steps.

2. Box. A box represents an individual step or activity in the process.

3. Diamond. A diamond shows a decision point, such as yes/no or go/no-go. Each path emerging
from the diamond must be labeled with one of the possible answers.

4. Circle. A circle indicates that a particular step in connected to another page or part of the
Flowchart. A letter placed in the circle clarifies the continuation.

5. Triangle. A triangle shows where an in-process measurement occurs


Fig. 1 example of a Simple Flowchart

Start

Process

no

Process Yes

yes

Process

End
Self-Check 1.1

A. Directions: Match Column A with Column B. Write only the letter of the correct answer on a
separate sheet of paper.

Column A Column B
1. Indicates that a particular step in connected a.
to another page or part of the flowchart

2. Shows a decision point, such as yes/no or b.


go/no-go

3. Indicates both the starting point and the c.


ending point of the process steps

4. Shows where an in-process measurement d.


occurs

5. Represents an individual step or activity in e.


the process

f.

Application

Directions: Using the basic symbols used for flowchart, make your own simple flow chart to illustrate
the process of cleaning the computer parts and peripherals properly. Include the given activities below.

1. Preparation of cleaning tools


2. Identifying the parts to be cleaning
3. Cleaning the different peripherals
Scoring rubrics

Drawing All assigned Almost all Almost all Fewer than 85%
details and assigned assigned details of the assigned
elements have details/elements and elements (at details and
been added. The (at least 85%) least 85%) have elements are
details are clear have been added. been added. A present OR most
and easy to The details are few details are details are
identify clear and easy to difficult to difficult to
identify identify identify
100% 95% 90% 85%

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