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Microsoft Excel 2002

Tips & Tricks - Foundation Level
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Creating a new Workbook  From the main menu, choose Tools > Options to
 From the main menu, choose File > New and click display the Options dialog box, click the View tab,
on the Blank Workbook link in the New and select the options you want from the Show
Workbook Pane area.
OR click on the New icon on the Standard
Toolbar Moving between Worksheets using the keyboard
OR press the Ctrl + N key combination.  Press the Ctrl + PgDn key combination to move to
the next Worksheet.
Saving a backup copy  Press the Ctrl + PgUp key combination to move to
 From the main menu, choose File > Save As to the previous Worksheet.
display the Save As dialog box.
 Enter a new file name in the File Name text box. Entering a Formula
 Click Save.  Begin by clicking in the cell you want, making it the
Active Cell.
Hiding the Office Assistant  Type an equal (=) sign followed by the expression
 Right-click on the Office Assistant and from the that will calculate the result you want.
pop-up menu, select Hide.  Press the Enter key to calculate the result.

Renaming Worksheets To enter a cell reference

 Double-click on the sheet tab of the Worksheet you  Instead of typing in a cell reference, you can use
want to rename, enter a new name for the the arrow keys to move to the desired cell. Your
Worksheet, and press the Enter key formula will change to display the current cell
OR right-click on the sheet tab, choose Rename reference; when you reach the desired cell.
from the pop-up menu, enter a new name for the  Press the Enter key to return to your formula.
Worksheet, and press the Enter key.
Entering dates
Changing the Sheet Tab color  Type in the date, separating the year, month, and
 You can differentiate your tabs using color. day with either hyphens or slashes.
 Right-click on the sheet tab, choose Tab Color
from the pop-up menu, select a color, and click Entering current date
OK.  Begin by clicking in the cell you want, making it the
Active Cell.
Inserting Worksheets  Press the Ctrl + ; key combination.
 Begin by clicking on the sheet tab of the
Worksheet that will appear after the Worksheet Entering current time
you are inserting.  Begin by clicking in the cell you want, making it the
 From the main menu, choose Insert > Worksheet Active Cell.
OR press the Shift + F11 key combination  Press the Ctrl + : key combination.
OR right-click on the sheet tab, choose Insert from
the pop-up menu, select Worksheet from within Entering numbers as text
the General tab, and click OK.  Begin by clicking in the cell you want, making it the
Active Cell.
 Type an apostrophe then the number and press
the Enter key.

Customizing the movement of the Active Cell

Customizing Worksheet Views

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 By default when you press the Enter key in Excel,  From the main menu, choose Tools >
the Active Cell will move one cell down. You can AutoCorrect Options to display the AutoCorrect
customize the movement of the Active Cell to suit dialog box.
your data entry needs.  Click on the Smart Tags tab, and select the Label
 From the main menu, choose Tools > Options to data with smart tags checkbox.
display the Options dialog box.  Click OK.
 Click on the Edit tab.
 Select the Move selection after Enter checkbox. Selecting an entire Worksheet
 Click on the Direction drop-down menu and select  Click the Select All square in the top-left corner of
the direction you want. Click OK. the Worksheet. (The Select All square is located at
where the row headings and column headings
Filling a range of cells with the same data meet)
 Begin by selecting the range you want to fill by OR press the Ctrl + A key combination.
dragging the mouse across an area of cells.
 Type the information that you wish to fill the Selecting several Worksheets
selected range with.  Click on the first sheet tab of the Worksheet you
 Press the Ctrl + Shift + Enter key combination. want to select, hold down the Ctrl key, and click on
the other sheet tabs of the Worksheets you want to
Adding items to AutoCorrect select.
 From the main menu, choose Tools >
AutoCorrect Options to display the AutoCorrect Selecting all Worksheets
dialog box.  Right-click on a sheet tab, and choose Select All
 Click on the AutoCorrect tab, enter the incorrect Sheets from the pop-up menu.
entry in the Replace box, and enter the correct
entry in the With box. Wrap multiple lines of data in a cell
 Click on the Add button to add the entry to the  Begin by selecting the cell or range you want to
AutoCorrect list. Click OK. affect.
 Right-click on the selection, choose Format Cells
Deleting an AutoCorrect item from the pop-up menu to display the Format Cells
 From the main menu, choose Tools > dialog box, and click on the Alignment tab.
AutoCorrect Options to display the AutoCorrect  Select the Wrap Text checkbox, and click OK,
dialog box.
 Click on the AutoCorrect tab, and select the entry Deleting data without deleting the cell formatting
you want to delete from the scrollable list.  Begin by selecting the cell or range you want to
 Click on the Delete button to remove the entry from affect.
the AutoCorrect list. Click OK.  From the main menu, choose Edit > Clear >
Contents.
Applying pattern to cells
 From the main menu, choose Format > Cells to Removing cell formatting without deleting the data
display the Format Cells dialog box, and click on  Begin by selecting the cell or range you want to
the Patterns tab. affect.
 From the Pattern dropdown menu, choose the  From the main menu, choose Edit > Clear
pattern and color you want. Formats.
 Click OK.

Turning Smart Tags on

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