Previous Year Question Paper

Part B – Unit 2
Multiple Choice Questions
1. While consolidating data, a cell range can be named using _________ option
[ b ]
a. Name range b. Define range
c. Consolidate name d. Define name
2. Kawal and his friends are working on a Spreadsheet for entering data and updating records. They
wish to keep a track of changes. Which of the following options will help in knowing who made the
changes and what changes were done in the spreadsheet?
[ b ]
a. View changes b. Record changes
c. Store changes d. Track changes
3. _________ is a more elaborate form of Goal Seek.
[ d ]
a. Database b. Hyperlink
c. Report d. Solver
4. Macro functions can be written to behave as regular functions by writing a/an ________.

[ c ]
a. Void b. Return

c. Add-In d. Dim

5. _________ Option of Calc helps in viewing the changes made to a worksheet using original and
edited worksheet.
[ c ]
a. Edit Revise document b. Edit  Consolidate

c. Edit Compare document d. Edit  Collaborate document

6. In Calc, shared workbooks allow : [ d ]

a. Merging cells b. Conditional formatting

c. Inserting pictures/graphs d. Adding text

7. Which of the following options is not available in hyperlink dialog box?

[ d ]
a. Internet b. Document
c. New Document d. Download
 8. _________ can be used in a spreadsheet software to jump to a different location from within a
spreadsheet and can lead to other parts of the current file, to different files or even to websites.
[ b ]
a. Illustration b. Hyperlinks
c. Links d. Filter
9. Macros are especially useful to _________ the same way over and over again.
[ a ]
a. Repeat a task b. Reject a task
c. Report a task d. Comment a task
10. ___________ feature of Calc helps to track what data was changed, when the change was made,
who made the changes and in which cell the change has occurred.
[ a ]
a. Record Changes b. Edit Record
c. Change Record d. Macro
11. A __________ refers to a cell or a range of cells on a worksheet whose data values can be used in a
formula. [ c ]
a. Sheet b. Cell
c. Cell reference d. Cell data
12. ________ feature of Calc is used to test ‘what –if’ questions.
[ c ]
a. Solver b. Goal seek
c. Scenario d. Styles
13. A colored border, with ________, appears around a cell where changes are made in a shared
worksheet. [ a ]
a. A dot in the upper left-hand corner
b. A dot in the lower left-hand corner
c. A cross in the upper left-hand corner
d. A cross in the upper right-hand corner
14. _______ feature adds data arranged in a group of cells in Calc, with labels for columns and/or rows.
[ b ]
a. Average b. Subtotal
c. Goal seek d. Solver
15. Rohan has 50,000 that he wants to invest in two mutual funds for one year. Fund A is a low risk
fund with 18% interest rate and Fund B is a higher risk fund with 21% interest rate. Which feature
of spreadsheets (Calc) will help him to decide?
[ a ]
a. Solver b. Subtotal
c. Linking sheets d. Macros
16. Rama and two of her friends are doing survey of gender wise employment rates of their
locality as a school project using Spreadsheet. They all want to Work simultaneously to
complete it on time. What option they should use to access the same Spreadsheet to speed
up their work. [ b ]
(a) Consolidated Worksheet
(b) Shared Worksheet
(c) Link Worksheet
(d) Lock Worksheet
17. You can access a variety of ______ and other data sources and link them into Calc worksheets.
[ d ]
a. Images b. Pictures
c. Videos d. Databases
 Subjective Type Questions
Answer the following in 20 – 30 words
1. Differentiate between Keep Scale and Keep image size options while cropping an image in a
document.
A. When keep scale is selected (default), cropping the image does not change the scale of the picture.
When keep image size is selected, cropping produces enlargement (for positive cropping values),
shrinking (for negative cropping values), or distortion of the image so, that the image size remains
constant.

2. Give any two characteristics of template in Writer.

A. Two characteristics of a template in Writer are as follows:
1. Templates are reusable, which means that once a template is created, it can be used again and
again for similar types of documents.
2. A template ensures consistency in the formatting and layout of a document.

3. Write the main steps to group drawing objects in Writer.

A. Following steps has to be followed for grouping images.

Step 1: Select File New Drawing option, drawing application will be displayed, where number of
images can be uploaded.

Step 2: Upload the images from file, scan or gallery can be taken.

Step 3: Copy paste single image into the OpenOffice writer or with the help of shift key all the images
can be taken.

Step 4: Select all the images and click on Format Group option. The selected images will be in a
group.

4. Differentiate between Aging and Posterize graphic filters.

A. Aging: Simulates the effects of time on a picture. Can be applied several times. A further dialog box
opens to adjust the aging level.
Posterize: Makes a picture appear like a painting by reducing the number of colors used.

5. What is the use of Macros in a Spreadsheet?

 Ans. Macros help in saving time in cases when the same set of tasks are to be done repeatedly
like formatting or applying a similar formula in a similar range of data. It can be used to name
and record a set of actions or set of actions.

6. Why do we need to merge worksheets?

Ans: When multiple users collaborate on the same shared worksheets and mark their reviews
on it, feature of merging worksheet ca be used to view all of their changes at once and address
them by accepting or rejecting the changes.

7. What is the purpose of consolidating data in spreadsheets? Discuss briefly.

Ans: The purpose of consolidating data in Calc is to combine information from multiple sources
or worksheets into a single and organized dataset. This enables easier analysis, comparison,
and reporting of data. It also simplifies the decision-making processes, and improves overall
efficiency in managing and interpreting complex datasets.

8. What are the two parts of a cell reference while referencing data on other sheets? Explain with
an example.
Ans: When referencing data from another sheet, the cell reference consists of two parts: the
sheet name and the cell address within that sheet, separated by a dot (.).
E.g., if we want to reference cell B3 in sheet named “SalesData” then the reference will be
created as “SalesData’.B3.
9. What do you mean by Freeze in Spreadsheet?
Ans: Freeze/Freeze panes refers to keep rows and columns visible while the
rest of the worksheet scrolls based on the current selection.
(OR)
It "freezes" a row or column, so that it is always displayed in place, regardless of what part of
the spreadsheet is being displayed.
Answer the following in 50 – 80 words
1. Explain the following terms with respect to positioning the graphics in a document.
(a) Arrangement
(b) Text Wrapping
A. Arrangement refers to the placement of a graphic on an imaginary vertical axis. It controls how
graphics are stacked upon each other or relative to the text.
Text wrapping refers to the relation of graphics to surrounding text which may wraparound the
graphic on one or both sides or be overprinted behind or in front of the graphic.

2. List two advantages of adding an image link to a document rather than adding the image itself.
A. (1) Reduced File Size: Linking to an image rather than embedding it keeps the document's file size
smaller, making it easier to share and faster to open.
(2) Easier Updates: If the image needs to be updated or changed, you only need numerous images.
This is useful for both local storage and cloud storage solutions.

3. Briefly explain the color modes used in Writer?

a. Default
b. Greyscale
c. Black/White
d. Watermark
A. (A) Default: This colour mode displays the image in original colours.
(B) Grayscale: This colour mode displays the image in shades of grey only.
(C) Black/White: This colour mode displays the image in only two colours i.e. Black and
White.
(D) Watermark: This colour mode displays the image completely transparent, so that the
other objects are clearly visible over it.

4. Distinguish between the following with respect to spreadsheet:

a. Relative and Absolute hyperlink
b. Internet hyperlink and Document hyperlink
Ans:
 Relative Hyperlink Absolute Hyperlink
A relative hyperlink defines path of a An absolute hyperlink defines path of the
document with respect to the current file from the topmost folder.
or active document.
If the file is moved this link will not It will stop working if the target is moved.
break. It will stop working only if the
start and target locations change
relative to each other.

B)

Internet Hyperlinks Document Hyperlinks

The hyperlink points to a web address, The hyperlink points to a place in either the
normally starting with http:// or https:// current worksheet or another existing
is known as internet hyperlink. Internet worksheet document hyperlink.
hyperlinks connect.
Content across the global network of Document hyperlinks are used to connect
the worldwide web. within a specific document or on a local
network.

5. How can an original and edited worksheet be compared?

Ans: When the documents are shared between the users, sometimes there is a possibility for
the user to remember what changes have been done.
To avoid this there is a feature comparing changes in spreadsheet
If the user wants to compare two documents, ensure that both the documents are available.
Step 1: Open the edited document.
Step 2: Click Edit from the Menu bar, Select Track changes  Compare Document option. This
will prompt you a dialog where the user has to exit from the Record Mode. Click yes to exit the
changes from recording mode.
Step 3: Now select the file which has to be compared with the changed document. Where
ever the changes are made automatically will be displayed by highlighting the cells and also in
the Accept and Reject changes dialog box as follows.
Here, the user can either accept or reject the changes made. The changes made will
be updated in the other document.

6. Explain four types of hyperlinks that can be applied in spreadsheets.

Ans: The four types of hyperlink that can be applied in spreadsheets are as follows:
 1. Internet: These hyperlinks direct users to a specific web address (URL) when clicked. They
are commonly used to link to websites, online resources, or files hosted on web servers. It
normally starts with http://
2. Mail & News: These hyperlinks open the default email client with a pre-filled email address
when clicked. They are formatted as mailto:[email protected] and are useful for intiating
email communications directly from the spreadsheet.
3. Document: These hyperlinks link to files or document stored on the local computer or
network devices. Clicking on the hyperlinks opens the associated file using the default
application for that file type.
4. New Document: This hyperlink creates a new worksheet.

7. Given the following Spreadsheet, write the appropriate Formula/Expression/Function to be used

for (a) to (e) :
Player Name Points Bonus Rank Total
ID
1 Jai 1300 200 4
2 Ajay 1800 150 1
3 Ram 1600 100 3
4 Arjun 1200 100 5
5 Surya 1700 200 2

(a) Write formula to calculate the Total points (Sum of Points + Bonus) of each
player in cell F2 – F6.
(b) Write the feature used for arranging the Rank from Highest to Lowest.
(c) To find the Player with Maximum TOTAL to be written to Cell F7.
A. a. To Calculate the sum of Total points
=SUM(C2:D2)
b. Sorting is the feature used for arranging the Rank from Highest to Lowest.
c. To find the average of points
=max (F2-F6)