Table of content. pages 1)How to Create supplier? -----------------------------------2 2) A/P Invoice (standard invoice) -------------------------6 3) Create Prepayment Invoice -------------------------------9 4)Apply prepayment on standard Invoice----------------15 5) Create Line Distribution------------------------------------22 5) Create Invoice With Freight and Allocation freight--25 6) Create Cr Memo----------------------------------------------29 7) cancelling AP Invoice-----------------------------------------33 Pa ge |2
Author: Amr Ahmed
1) How to Create a supplier? First: choose procurement then supplier. Figure 1.1
Then: click on task bar and choose create supplier.
Figure 1.2 Pa ge |3
Fill required field and press on create. Figure 1.3
Create profile and fill required field then press save.
Figure 1.4 Pa ge |4
Then: create address by press on (+) sign. Figure 1.5
Fill required field Figure 1.6
Then: choose sites and add (+) sign. Figure 1.7
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Press on option button to choose your supplier then press save .
Figure 1.8
Final step after saving choose site assignments to connect
between supplier and business unit then save and close. Figure 1.9
Finally the supplier has been created you can check by choosing this supplier in ap invoice in payable sub-ledger or from manage supplier. Pa ge |6
2)A/P Invoice(standard invoice)
We start by choose payables then Invoices Figure 2.1:
THEN: figure 2.2
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THEN: You start by the Header section Fill the required field like business unit,supplier,number and amount. After that goes to lines section to put items and amount in details with Distribuation combination (code combinatio n). Figure 2.3
AFTER THAT: You valdiate the invoice after valdiation save it
Figure 2.4
_At that point the invoice has been made in payables sub-ledger, press on post to ledger if you want to post it now to create transcation and transfer to GL ledger. Pa ge |8
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3)Create Prepayment Invoice
We start the same two steps in standard invoice figure 2.1,2.2 Then we fill header section with required information like (supplier, number,…) and you choose prepayment from types once you choose it in the line section code combination will make automatically. Figure 3.1
After that press on validate you will notice the word unpaid will appear then press save and post to GL ledger. Figure 3.2 P a g e | 10
The next step is to pay the prepayment invoice. Figure 3.3
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After press on pay in full the window of payment will appear to
choose the bank account after fill required field press on submit. Figure 3.4
Then you will receive payment number to follow request and
the status of invoice will be available. Figure 3.5 P a g e | 12
After that press on navigator and choose payables then
payment. Figure 3.6 P a g e | 13
Click on task bar then choose manage payment follow payment
request. Figure 3.7 P a g e | 14
After entering payment number and click on search.
The payment will show to you click on hyper link to view payment. Figure3.8
Then from action press on post to ledger to transfer and post to
GL. Figure3.9 P a g e | 15
4)Apply prepayment on standard Invoice.
press on navigator and choose payables then invoice to make standard Invoice to apply prepayment amount. Figure4.1 P a g e | 16
Then you fill required field to make normal standard invoice and validate invoice from invoice action <<validate, will appear alert beside supplier number to notify you there is a prepayment have already for that supplier. Figure3.11
After that from invoice action <<< apply or un apply
prepayment. Figure3.12 P a g e | 17
Then choose prepayment invoice then apply and click on done
to discount prepayment amount from total amount. Figure3.13
After decreases prepayment validate invoice then save and post
it to GL. Figure3.14 P a g e | 18
The last step is to pay the standard invoice. Figure3.15
After press on pay in full the window of payment will appear to
choose the bank account after fill required field press on submit, you will notice total amount has decreased by same amount of prepayment. Figure3.16 P a g e | 19
After that press on navigator and choose payables then
payment. Figure 3.17 P a g e | 20
Click on task bar then choose manage payment follow payment
request. Figure 3.18
After entering payment number and click on search.
The payment will show to you click on hyper link to view payment. Figure3.19
Final step is to post payment of total amount to general ledger.
Figure3.20 P a g e | 21 P a g e | 22
4) Create Line Distribution.
-Same Steps in figure 2.1 , figure 2.2 Figure 4.1: we can use distribution to distribute line amount into different locations or projects or any segment that you want to distribute expense on it like line one in figure
THEN: we add row from +sign and distribute amount 700
between lines we can add lines depend on how many account we want to distribute amount then press save and close. Figure 4.2 P a g e | 23
The last step is to validate invoice and save it then we can post it to GL ledger. Figure 4.3 P a g e | 24
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5) Create Invoice With Freight and Allocation freight.
We start by adding a row if they need to add one by press on + sign like step no1 then we choose freight instead of item. Figure no 5.1
Then: we going to valdiate the invoice to make sure everything
is right then save it and we can post it to GL ledger. P a g e | 26
You choose the freight line then press on allocate option.
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Figure 5.4
Then press save and close, and choose distribuation
combination to freight. The last step is to valdiate invoice and save it then you can post it to GL ledger Figure 5.5 P a g e | 28
*All lines line allocation
Allocate equally between Item Lines. P a g e | 29
6) Create Cr Memo. We start by choose payables then Invoices . Figure 6.1
Then: you have to get some information from original AP
Invoice like amount of total invoice and distribuation combination. After getting information we press on cancel option, then we choose create invoice from task panel . Figure 6.2
We put the same information that we get from AP
Invoice but with -ve sign and type dr memo in the section lines choose correct unmatched invoice and press on arrow sign to chooseAP invoice. P a g e | 30
Figure 6.3
*I choose correct unmatched invoice because standard invoice with not matched with PO.
Choose criteria to search for AP Invoice. Figure 6.4
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Figure 6.5
Figure 6.6
The next step is to valdiate invoice and save it then you can post it to GL ledge P a g e | 32
You will appear this window after posting if you want to view transcation. Figure 6.7
Figure 6.8
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7) cancelling AP Invoice First you have to choose AP Invoice that you want to cancel. Figure 7.1
Then you choose cancel Invoice , save it then you can post in Ledger. Figure 7.2 P a g e | 34
