1.

Difference between Transition and Animation in PowerPoint:

• Transition: Refers to the visual effects that occur when moving from one slide to another. It controls how
the current slide changes to the next slide.
• Animation: Refers to the effects applied to individual objects (like text, images, shapes) within a slide. It
controls how these objects enter, exit, or emphasize on a slide.
2. Parts of the Microsoft Word Interface:
• Title Bar: Displays the name of the document and the application (Microsoft Word). It also contains
window controls (minimize, maximize, close).
• Ribbon: A set of toolbars at the top of the window that organizes commands into tabs (like Home, Insert,
etc.) for easy access.
• Quick Access Toolbar: A customizable toolbar that provides quick access to frequently used commands,
located above or below the Ribbon.
• Insertion Point: The blinking vertical line in the document where text will be inserted when you type.
3. Location and Purpose of the File Menu:
• The File Menu is located at the top left corner of the application window. Its primary purpose is to provide
access to file-related commands such as opening, saving, printing, and sharing documents.
4. Difference between Save and Save As in Microsoft Word:
• Save: Updates the current document with any changes made, saving it in its existing location and with its
existing name.
• Save As: Allows you to create a copy of the document under a new name or save it in a different location or
format.
5. Adding a Video to a PowerPoint Slide:
• Go to the slide where you want to add the video, click on the "Insert" tab on the Ribbon, then select
"Video." You can choose "This Device" to insert a video file from your computer or "Online Video" for videos
from the web.
6. Default File Extensions for PowerPoint Presentations:
• The default file extension for PowerPoint presentations is .pptx.
7. Adding Animations to Objects in PowerPoint:
• Select the object you want to animate, go to the "Animations" tab on the Ribbon, and choose an animation
effect from the options available. You can also customize the timing and order of animations.
8. Purpose of Transitions in PowerPoint Presentations:
• Transitions enhance the flow of a presentation by providing visual effects that occur when moving from
one slide to another, helping to maintain audience engagement.
9. Setting Custom Margins in Microsoft Word:
• Go to the "Layout" tab on the Ribbon, click on "Margins," and select "Custom Margins." In the dialog box
that appears, you can set your desired margin sizes.
10. Purpose of the Home Tab in PowerPoint:
• The Home Tab contains essential tools for formatting text and objects, including font styles, paragraph
alignment, and clipboard functions (cut, copy, paste).
11. Adding a Chart to a PowerPoint Slide:
• Go to the slide where you want to add a chart, click on the "Insert" tab on the Ribbon, then select "Chart."
Choose the type of chart you want and input your data in the spreadsheet that opens.
12. Difference between Outline View and Print Layout View in Word:
• Outline View: Displays the document structure as an outline based on headings, allowing users to organize
content easily.
 • Print Layout View: Shows how the document will look when printed, including formatting and layout.
13. Function of the Zoom Feature in Microsoft Word:
• The Zoom feature allows users to adjust the magnification level of their document view for better
readability or detailed editing.
14. Purpose of the Design Tab in PowerPoint:
• The Design Tab provides options for customizing the overall look of your presentation by selecting themes,
colors, fonts, and background styles.
15. Grouping Multiple Objects in PowerPoint:
• Select multiple objects by holding down the Shift key while clicking on them. Then right-click on one of the
selected objects and choose "Group" from the context menu.
16. Definitions:
• Print Layout: A view that shows how a document will appear when printed.
• Read Mode: A view designed for reading documents without distractions from editing tools.
• Web Layout: A view that simulates how a document will look in a web browser.
• Outline View: A structured view that displays headings and subheadings, allowing easy navigation and
organization.
17. Definitions:
• a. Utility Software: Programs that help manage and fix computer problems.
• b. Backup Tool: Software that makes copies of your data to keep it safe.
• c. Compression Tool: Programs that make files smaller so they take up less space.
• d. Disk Defragmenter: A tool that organizes data on your hard drive to make it run faster.
18. Location Above Ribbon in File Menu:
• The area above the Ribbon is known as the Quick Access Toolbar, which can be customized with
frequently used commands for easy access.
19. Purpose of Customizing Area Above Ribbon in Word:
• Customizing this area allows users to add frequently used commands for quick access, improving workflow
efficiency.
20. File Extensions Associated with Microsoft Word's Native Formats:
• Common file extensions include .docx (Word Document), .doc (older version), .dotx (Word Template),
and .dot (older template).
21. Common File Formats Used to Save Documents in Microsoft Word:
• Common formats include .docx, .doc, .pdf, .txt, .rtf, and .xml.
22. Main Function of Microsoft PowerPoint:
• The main function of Microsoft PowerPoint is to create presentations using slides that can include text,
images, charts, videos, and animations.
23. Tab Used to Add a New Slide in PowerPoint:
• The "Home" tab contains the option to add a new slide through the "New Slide" button.
24. Feature for Animating Objects in a Presentation:
• The "Animations" tab allows users to apply various animation effects to objects within a slide.
25. Quick Access Toolbar Provides:
• The Quick Access Toolbar provides immediate access to frequently used commands such as Save, Undo,
Redo, and Print, enhancing productivity by reducing navigation time through menus.