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Calc - Theory Questions (SA-1)

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31 views5 pages

Calc - Theory Questions (SA-1)

Uploaded by

veerasai1206
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CLASS:X INFORMATION TECHNOLOGY.

LIBRE OFFICE CALC

IMPORTANT THEORY QUESTION

1. Define Consolidation and write the steps for consolidating data.


 Consolidating data refers to Collecting and aggregating data from different
worksheets or workbooks into a master worksheet.
 Open all worksheets that contains the cell ranges to be consolidated
 Select Consolidate option from Data menu in the worksheet where data
to be aggregated.
 Under ‘source data range’ label, click in field to the right and select source
data range and press enter.
 Click Add. The selected data range will be added in Consolidate ranges box.
 Repeat step 3 and 4 to add other source data ranges to be consolidated.
 After adding source data, Under the ‘Copy result to’ label click in field to
the right and select target data range and press enter.
 Select a function from ‘function’ list to specify how data will be
consolidated. The Sum function is the default setting.
 Under ‘Consolidate by’ label, check ‘row label’ and ‘link to source data’.
You can also check ‘column label’ if required.
 Click OK

2. Define subtotals and write the steps to create subtotal.


The spreadsheet SUBTOTAL function is used to create group of data and perform
various aggregate functions such as sum, average, count, product, max etc.It can be
applied to max of three groups of data to perform calculation.

 Before performing subtotal make sure columns have labels.


 Select the range of cells that you want to calculate subtotal for.
 Select ‘Subtotal’ option from ‘Data’ menu
 In the subtotal dialog box, select the column that you want to add subtotal
to from ‘calculate subtotal for’.
 Select the function (sum, count, average etc.) from ‘Use function’ list you
want to calculate the subtotal.
 Click OK

3. Define scenario and write the steps to create scenario.


 Scenarios are a tool to test “what-if” questions. Each scenario is given a
unique name and can be changed and presented independently. Only the
content of the currently active scenario is printed when you print the
spreadsheet. A scenario is essentially a set of saved cell values that you may
use in your calculations. Using the Navigator or a dropdown list displayed
beside the changing cells, you may simply switch between these sets.
 Open a new or existing spreadsheet in OpenOffice.
 Enter the original data that you want to use as the basis for your scenarios.
 Click on Tools > Scenarios from the menu bar.
 In the Scenarios dialog box, click on Add to create a new scenario.
 Give your scenario a name and select the cells you want to vary in your
scenario.
 Enter the new values for each cell in your scenario.
 Click OK to save your scenario.
 Repeat steps 4-7 to create additional scenarios.
 To compare scenarios, click on Tools > Scenarios and select the scenarios
you want to compare.

4. Define Goalseek and write the steps to create Goalseek.


Goal Seek in electronic spreadsheet refers to a feature that allows you to find the
input value needed to achieve a specific output value.

1. Enter the formula that you want to use in the cell where you want the
output value to appear.
2. Enter an initial value for the input cell that you want to change.
3. Click on Tools > Goal Seek from the menu bar.
a) Formula cell - formula cell reference will be displayed
b) Target value  Enter the desired result
c) Variable cell  select the cells that value has to be changed.
4. Click OK to run the Goal Seek analysis.
5. The Goal Seek feature will calculate the value needed to achieve the desired
output and update the input cell with the new value.

5. Write the difference between goal seek and solver.


6. Write the difference between the two types of hyperlink.
A hyperlink can be either absolute or relative

Absolute Hyperlink:
 An absolute hyperlink stores the complete location where the file is
stored.
 if the file is removed from the location, absolute hyperlink will not work.
 For example: C:\Users\ADMIN\Downloads\try.ods

Relative Hyperlink:
 A relative hyperlink stores the location with respect to the current
location
 If the folder containing the active spreadsheet is moved the relative link
will still be accessible.
 For example: Admin\Downloads\try.ods

7. Write the steps to Add, Edit and Format the Comments


The comments are automatically added. Also, the author or reviewer can add their
own comments.

1. Select Edit > Track Changes > Comment.


2. It will open the Add comment window. Enter your comments
3. We can also use Insert > Comment . This type of comments is known
as notes or suggestions in the spreadsheet.
4. Observe a coloured dot in the upper-hand corner of the cell where the
comment is added.
5. Right click on the cell where you have inserted the comments. Select
Edit Comment/Delete comment/show comment/Hide Comment.
6. Select the option “Format cell”, which will display the Format
Cells dialogue box

8. Write the difference between merging and comparing.


Merging:
Sometimes, multiple reviewers return edited version of a documents at the
same time.In this case,I t may be quicker to review all of these changes at
once,rather than one review at time. for this purpose ,we can use merge
documents.
1. open original document.
2. select edit->Trackcanges->Merge document.
3. A file selection dialog box opens .select the file you want to merge and click
open.
4. After the document merge,the accept or reject changes dialog box open
showing changes by more than one reviewer.Now you accept or reject changes
by clicking accept/Reject all buttons.
Comparing Documents:
Sometimes when sharing documents,reviewers may forget to record the
changes they make.So,Calc helps us to find the changes by comparing
documents.

In order to compare ,u need to have original and edited document.


1. open the edited document.
2. Select Edit ->Track changes ->Compare Document.
3. An compare to t dialog box appears. select the original document and
click open.
4. This will open the Manage Changes dialog window to accept/reject the
Changes.

9. Define Macro.
 A macro is a single instruction that executes a set of
instructions.
 These set of instructions can be a sequence
of commands or keystrokes that can be used for any
number of times later.
 A sequence of actions such as
keystrokes and clicks can be recorded and then run as
per the requirement.
10. Define Macro as function.
 Assume that the same formula needs to be applied to different data
in different sheets and there is no predefined function for it.
 In such a situation,it will be convenient to use macro as function.
 Instead of writing instructions in between Sub and End Sub, we
can write instructions in between Function and End
Function.
 A function is capable of accepting arguments
or values. It can perform operations on the arguments,
perform calculations and return the result.

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