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UNIT D
Elementary concepts of word processing, Spreadsheet and Web designing
Chapters
 Chapter 15  Word processing
 Chapter 16  Spreadsheets (Excel)
 Chapter 17  Web designing

MICROSOFT Windows

What is window
Is the screen it split into independent rectangular regions each of which is called window.

Features of windows
 Is a user friendly Graphical User Interface that is easy to work with.
 Is a 32 bit architecture which delivers a better performance and reliability
 It supports multi tasking.
 It has built in network support.

What is an icon?
Is a small graphical picture that is used to provide a symbolic representation for files, folders, drives or application’s.

What is task bar?

Is a horizontal bar that is displayed by default at the bottom of the desktop.

What is desktop?
The starting screen or first screen of window is called desktop.

What is a folder?
Folder is a container object that is used to organize the data stored in the drives.

What are the short cut keys for cut, copy, past and undo?
 CUT  CTRL + X
 COPY CTRL +C
 PASTE CTRL +V
 UNDO CTRL +Z

What is re-cycle bin?

Is a temporary storage place for deleted files.

Chapter 15
Word processing
What is word processor?
Is a general purpose application software, used in creating, editing, storing a letters, documents & report.

Types of word processor

 Page marker
 Word perfect
 Word star
 Word pad
 Microsoft word

Extension to save Microsoft word

 2003 version .doc
 2007 version .docx

Uses or advantages of word processor

 Create a document, save it on storage device and retrieve it later.
 Insert, delete, correct characters, words, paragraphs.
 Format the text to improve presentation.
 Find and replace a particular word.

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 Detect and correct the spell mistakes.

 Set the page margins
 Perform the mail merger operations.

List the components of MS-word

 Built-in template and wizards
 Automatic formatting.
 Spell and grammer check
 Auto text
 Find and replace
 Mail merging
 Page setup and indenting

List the screen layout of MS Word

 Title bar
 Menu bar
 Toolbar
 Ruler
 Status bar
 Scroll bar

What is word wrap?

Used to move the text to the next line that is not fit completely within the right margin.

What do you mean by formatting.

It refers to the process of changing the appearance of text. Such as changing font, color, size and style.

Explain the contents of the formatting toolbar

 Style
 Font
 Bold, italic and underline buttons
 Left, center, right and justification button
 Numbered and bulleted list
 Increase and decrease indent button
 Outside border

How to copy the text from one place to another place

 Select the text
 Press CTRL + C
 Right click the destination place
 Press CTRL + V

How to move the text from one place to another place

 Select the text
 Press CTRL + X
 Right click the destination place
 Press CTRL + V

What is bullet?
Bullet is a dot or other symbol, used to arrange the important points of the document.

What are headers and footers?

Header Is the text that is added in the top margin of every page in a document.
Footer Is the text that is added in the bottom margin of every page in a document.

What is mail merge? Steps to create mail merge.

Mail merger is a features provided in the word processor to send a personalized letters to different persons.
Steps
1. Set up main document, which contains the text, punctuations and other items.
2. Set up a data source, which contains the information that varies from letter to letter , such as name and address of
recipient.
3. Complete the main document by inserting merge field of the data source in the main document.
4. Finally merger the real data in the data source with the main document.

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Chapter 16
Electronic spread sheet

What is spreadsheet?
Is an interactive application program for doing calculations, plotting data, and present numerical information.

Features of MS-Excel(1/ 2 marks)

1. Spreadsheet application is used to perform Mathematical calculation
2. Spreadsheet represents data in picture format (chart).
3. Tip wizardGuides the user to work more efficiently by displaying various helpful tip’s
4. External dataRetrieve data from external data source.
5. Financial analysis it helps the user to make Quick and Easy financial analysis.

What is cell in spreadsheet (excel)?

Intersection of row and column is called cell. It may contain number, text and formulas.

What is cell address?

The intersection of row number and column number is called cell address.
Ex:
A12 is the cell address for Ath row and 12th column.

What is workbook?
Workbook is a file that contains a number of work sheet.

Extension to save spreadsheet/ excel.

 2003 version filename. XLS
 2007 version filename.XLSX

How many row’s and column’s in spreadsheet?

Row’s are numbered from1-1048576and columns named with alphabets from A- XFD.

What is formula in excel?

Formula is an instruction to perform calculations on numbers or text. It must begin with = sign.

What is formula bar?

A bar at the top of the excel window that is used to enter or edit values or formula in cells.

What is auto fill option?

Used to fill several types of data series.

What is function in excel? Explain the basic functions.

Function is a pre defined formulae that perform calculations by using specific values.
Types of basic functions.
 SUM  used to find the sum of select cells (=sum(A1 :A50))
 AVERAGE used to find the average of selected cells (=average(A2 : A6))
 SQRT used the find the square root number (=sqrt(E15))
 MAX used to find the maximum number (=max(C1 : C100))
 MINused to find the minimum number (=min(C1 : C100))
 TODAY return serial number of current system date (=today())
 NOW  return the serial number of current system date and time (=now())

What is filter?
A filter is used to select those records that meet a specific criterion.

What is sorting?
Process of arranging the data or elements in specific order.

Four built-in functions in Excel(5 marks, vv imp)

1) Date &Time function
2) Arithmetic function
3) Logical function
4) Financial function

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1) DATE & TIME FUNCTION

a) =DATE(): It returns the serial number of particular date

Syntax: DATE (Year,Month,day)
Year  from 1900 to 2079
Month  Month of the year
Day  Day of the month
Ex: Date (2005, 3, 23) It returns 38434

b) =DAY(Serial number): It returns the day of the month corresponding to serial number
Ex: Day (“5-Jan”) returns 5
Day (“15-apr-1998”) returns 15

c) =Month (“Serial number”): It returns the month of the year corresponding to serial number.
Ex: Month (“6-May”) returns 5
Month (35795) returns 12
Month (“2004/04/01”) returns 4

d) =YEAR (Serial number): It returns the year corresponding to serial number.

Ex: YEAR (“7/5/2012”) returns 2012

e) =WEEKDAY(Serial number): It returns the day of the week, day No ranging from 1(Sunday) to
7(Saturday)
Ex: Weekday (“2012/7/1) returns 1(Sunday)

f) =NOW(): Display Current or System date and time

g) =TODAY(): Display current date

2) ARITHMETIC FUNCTION:
Used to perform simple mathematical calculations on Numeric type of data

a) =SUM(num1,num2):Returns the Sum of all the numbers =SUM(A10:B10)

b) =SUMIF (Range, Criteria, Sum-range): It adds the values specified in cells based on certain criteria.
=SUMIF (A1:A10, “<100”, B1:B10)

c) =ABS(Number): It returns absolute value of given number;

=ABS (-135) returns 135

d) =MOD(Number, Divisor):Returns the remainder after the number divided by divisor

=MOD (15, 10) returns 5

e) =PRODUCT(Number1,number2): It multiplies the two numbers =PRODUCT(5,8) returns 40

f) =SQRT(): Return a +ve square root =SQRT(24) returns 4.89879

g) =MIN(): Return minimum value from selected cell =MIN (A1:A10)

h) =MAX(): Return maximum value from selected cell =MAX (A1:A10)

3) LOGICAL FUNCTION
These functions are used to test conditions.

a) =AND (logical1, logical2…)It returns True value if all its arguments are True, otherwise False
Ex: =AND (3<5, 8==8) returns True
Ex: =AND (3>5, 8==8) returns False

b) =OR (logical1, logical2…)It returns Falsevalue if all its arguments are False, otherwise True
Ex: =AND (3>5, 8==8) returns True
Ex: =AND (3>5, 7==8) returns False

c) =NOT (logical expr) It returns True if its argument False, and vice versa.

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d) =IF (Logical_test, value_if_true, value_if_false): It returns true value if logical test is true otherwise it
return false value.
Ex: =If(89>80, “Distinction”, “Next class”)
4) FINANCIAL FUNCTION:
Excel has more than 50 financial function to perform different finance relate calculations.
a) Future value function FV(rate, nper, pmt, pv, type)
Returns future value of an investment based on periodic, constant payments, and a constant interest rate
Where.
Rate: interest rate per year
Nper: total number of payments periods in an annuity
Pmt: payment made in each period. It cannot be change over the life of the annuity.
Pv: present value or lump-sum amount
Type: number 0 or 1 indicates payment due or not due

b) PMT(rate, nper, pv, fv, type)

Calculate the payment for a loan based on constant amount & fixed interest

Charts:Chart is a pictorial representation of data available on a worksheet. It helps the user to quickly make comparisons
and see the trends in data (1/ 2 marks)
Types of chart
 Column chart
 Bar chart
 Line chart
 XY Scattered chart
 Area chart
 Radar chart

MACROS: (2/ 5 marks v.v imp)

Macro is a small program that carries out pre-defined and pre-recorded series of steps. Macro contains a series of menu
selections, keystrokes and commands that have been recorded and assigned a name or key combination. When the macro
name is called or the macro key combination is pressed, the steps in the macro are executed from beginning to end.

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