Bilal Aqeel Fathi

University Of Mosul 1
College Of Engineering
2024 - 2025

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To start Microsoft PowerPoint:
1. Click the PowerPoint icon in the
Taskbar. If you do not see the icon,
go to the Start button, right-click
and choose Search. Type
“PowerPoint” in the search field,
and when PowerPoint appears,
double-click it.
2. 2. PowerPoint will open prompting
you to select a theme. Click Blank
Presentation.

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When PowerPoint starts, it opens by default in Normal view. In Normal view, the
application window includes the following areas:
 Slides tab - A pane in the left pane with thumbnail previews of your slides. You can
click and drag the thumbnails to rearrange slides.
 Slide pane - Displays the slide that is currently selected in the Slides tab.
 Notes pane - Displays speaker notes for the slide currently active in the Slide
pane.
In PowerPoint 2010, the Notes pane will open by default in Normal view; however, in
PowerPoint 2013, 2016, and 2019, you must enable it by clicking Notes in the Status
bar.

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When you open Microsoft
PowerPoint, a presentation is
automatically opened as well. As
you can see in the screenshot,
the default presentation is
named “Presentation1”.
To start creating a presentation,
simply click in a text box and
begin typing your text. “Click to
add title” in the screenshot
denotes where you can click and
start entering text.
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When creating a new Microsoft
PowerPoint presentation, you can choose
between starting with a blank
presentation or creating a presentation
from an existing template.
Starting a Blank Presentation
To start a new blank presentation:
1. From the File menu, select New.
2. Click Blank Presentation.

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A template is a predesigned PowerPoint
presentation that you can change to suit
your needs. When you create a new
presentation from a template, you are
creating a copy of the original template.
To create a new presentation from a
template:
1. From the File menu, select New.
2. Click one of the templates or search
for a template in the Search text
box.
3. Click a template to preview it.
4. Click Create to download and open
the template (in Word 2010, click
Download):
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The first time you save a
Microsoft PowerPoint
presentation, you need to give it
a name and location. To do this:
1. From the File menu, select
Save As.
2. Now, select a location to save
your document. (In
PowerPoint 2010, this step
does not apply.)

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3. The Save As dialog box opens, in which you
can see:
A. The document location or where on your
computer PowerPoint will save your
presentation. You can choose a different
location by navigating to the new location and
selecting it.
B. The file name. Note that this is highlighted
because Microsoft PowerPoint expects you to
provide your own name for the presentation.
Simply begin typing to do so.
C. The file type. Note that this defaults to
“PowerPoint Presentation,” which is the
default file type for Microsoft PowerPoint 2013
presentations. When final, you can save your
presentation as another type, such as a pdf,
by selecting the file type from the Save as
type drop-down list.
4. After you provide this information, click Save
to save the presentation.

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You can import a file into PowerPoint,
including text files. To import a text
file:
1. From the File menu, select
Open.
2. Select where the file is located
and in the Open dialog box,
select the file and click Open.
Select the drop-down arrow, if
necessary, to show all file
formats.
3. The file is displayed in
PowerPoint.

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For files you have used
recently, select Open from the
File menu and then select
Recent. Then, select the file.

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The Status Bar, located at the bottom of the PowerPoint application window, shows basic
information about your presentation and enables you to change your view settings.
Specific items on the Status Bar include:
1. Slide number.
2. Notes pane button. Click to enable the Notes pane.
3. Comments pane button. Click to enable the Comments pane.
4. View controls. You can choose from a variety of views (Normal, Slide Sorter,
Reading, and Slide Show).
5. Zoom control. You can zoom in or out to make the presentation bigger or smaller
based on your personal viewing preference. Zooming changes the size of what
you’re viewing, not the print-out size.

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The two most common ways to
close a Microsoft PowerPoint
presentation are:
1. Click the white “X” in the
upper right corner.
2. From the File menu, select
Close.
When you close your presentation,
you will be prompted to save if you
have made any changes since the
last time you saved.

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When you start a new presentation or
add a new slide, Microsoft PowerPoint
adds a slide with the default layout
that seems to fit the context. If the
layout of the current slide doesn’t
meet your needs, you can change to
another of the nine built-in layouts.
1. From the Home tab, in the Slides
group, click Layout. A gallery
opens showing the layouts that can
be applied to your current slide.
2. Click the desired layout to apply
the format to the current slide.

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To add text to a slide:
1. Click in a designated text
placeholder.
2. Once you click in the text
placeholder, it becomes
active and the cursor
indicates where to enter
your desired text.
3. Ensure that your cursor is
located inside the text
placeholder and begin
typing your text.

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To edit text on a slide:
1. Use your mouse to
select the text you
want to change.
2. Press Delete.
3. Type your new text.

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The commands commonly used to format text are included in the Font group on the
Home tab:

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You can use the Format Painter to quickly and easily copy
formatting of text or graphics from one item to another. To
use Format Painter:
1. Select the text or graphic that has the formatting you
want to duplicate.
2. From the Home tab, in the Clipboard group, select
Format Painter. Click it once to duplicate the
formatting once, or double-click it to keep it turned on
until you click it again.
3. Click or highlight the item you wan to apply the
formatting to.

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You can add lists to your presentation in the form of bulleted or numbered lists.
To add a list to your presentation:
1. Within a text placeholder, select the Home tab.
2. From the Paragraph group, select the Bullets or Numbering option.
3. After you select an option, enter your list items.
4. Press Return to add the next bullet or number in the list.

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If you are using a tablet or other
touchscreen device, you can “write”
equations using a stylus or your finger
and PowerPoint 2016 or 2019 will
convert it to text. If you are not using a
touchscreen device, you can do the
same using your mouse.
1. To use Ink Equations, from the
Insert tab of the Ribbon, in the
Symbols group, select Equation,
and choose Ink Equation.
2. A dialog box opens where you can
“write” your equation, and then
click Insert to add it to your slide.

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To format a text placeholder:
1. Select the text placeholder.
2. Access the Drawing Tools Format tab
in the Ribbon.
If you are familiar with formatting text
boxes in Microsoft Word, you will find
these tools similar to use.

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You can take text that is in a text box and
convert it into columns. To format text
into columns:
1. Select the text box.
2. Select the Home tab and from the
Paragraph group, select Add or
Remove Columns.
3. From the drop-down list, select One
Column, Two Columns, Three
Columns, or More Columns.

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To add a slide to your presentation:
1. If you have multiple slides in your presentation, click
the thumbnail of the slide you want to insert the new
slide after.
2. On the Home tab, in the Slides group, click New
Slide to reveal a gallery of slide layouts.
3. In the layout gallery, click the layout for the new slide.
A blank slide of the specified layout is added to the
presentation.

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 To duplicate an existing slide in a presentation, select the slide in the Slides pane,
press Ctrl+C to copy it, put your cursor in the Slides pane where you want to insert the
copy, and then press Ctrl+V to paste it.
 To delete a slide, select the slide in the Slides pane, right-click it, and select Delete
Slide.

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To hide a slide in a presentation, which allows it to remain in the PowerPoint file but
not be presented, right-click the slide and select Hide Slide.

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To change the order of slides in a
presentation:
1. In the Slides tab, click and drag the
thumbnail of a slide to its new position.
2. Continue moving slides until you achieve
the desired order.

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Images can enhance the visual appeal and effectiveness of your presentations. Images can be inserted
using commands in the Images group of the Insert tab.
There are four sources for images that you can work with:
1. Pictures - Images stored on your local drive. (In PowerPoint 2010, this is called simply Picture.)
2. Online Pictures - Media files (images, videos, audio, and more) that Microsoft PowerPoint
provides. Additional media files are available through Office.com’s database.
3. Screenshot - A screen capture of any application that is not minimized to your taskbar.
4. Photo Album - A collection of images from local files or disk. Photo albums are beyond the scope
of this class, but are covered in the Microsoft PowerPoint 2019 Advanced course.

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To insert a picture on a slide:
1. Click in the slide where you want to insert a
picture.
2. On the Insert tab, in the Images group, click
Pictures.
3. In the Insert Picture dialog box, navigate to the
folder that contains the picture, select it, and
click Open.
To remove a picture from a slide:
1. Select the image on the slide.
2. Ensure that the sizing handles are active.
3. Press Delete.

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In PowerPoint 2019, the software
automatically detects the image’s
background, making it easy to
remove. To remove the background
image of a picture:
1. Select the image.
2. From the Picture Tools Format
tab, from the Adjust group, click
Remove Background.
3. PowerPoint shows how a preview
of how background will be
removed.

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New in PowerPoint 2019 is the ability to insert Scalable Vector Graphics (SVGs), or icons.
To do so, from the Insert tab in the Illustrations group, select Icons.

The Insert Icon dialog box opens. To insert an icon, click it and then click Insert.
The icon is now inserted into your presentation. You can click and drag to move it or
rotate it.

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Clip Art is a collection of media files (images, videos, audio, and animation files)
that Microsoft includes with the PowerPoint application. If your computer has an
Internet connection, then you can also access Bing.com to search for images.
Clip Art is searchable and your search results can be filtered by one or more of
the following
media types:
 Illustrations
 Photographs
 Videos
 Audio

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You can capture a screenshot of any application
window that is not minimized to your taskbar and
insert it in a slide.
To capture and insert a screenshot:
1. On the Insert tab, in the Images group, click
Screenshot.
2. From the Available Windows gallery, select the
screenshot to insert in your slide.

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Microsoft PowerPoint provides several tools for enhancing and formatting your
images. These tools are located in the Picture Tools Format tab. This tab is only
available when an image on your slide is selected.

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You can add effects to enhance a
PowerPoint image.
1. With the image selected, from
the Picture Tools Format tab,
in the Picture Styles group,
select Picture Effects.
2. Select options from the drop-
down list.

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Grouping images is only possible when
there are multiple images on a slide. The
purpose of grouping images is to treat
multiple images (including shapes) as a
single object.
To group images:
1. Press and hold the Ctrl key while
selecting images with your mouse.
2. Right-click and select Group > Group
from the context menu.
3. After images are grouped, they are
treated as a single image. Notice that a
single sizing box surrounds all images in
the group.

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To ungroup images:
1. Select the grouped object
that you want to ungroup.
One sizing box surrounds
the grouped object/image.
2. Right-click the grouped
object and select Group >
Ungroup. Sizing boxes now
appear around each image.

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If images on a slide overlap, you can control
which image is visible in the overlapping
regions.
To bring an image forward so that it appears to
be on top of another image:
1. Select the image to bring forward. Handles
around the object confirm that it is selected.
2. Right-click and then select Bring to Front >
Bring Forward.

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To send an image backward so that it appears to be behind another image:
1. Select the image to send backward.
2. Right-click and then click Send to Back > Send Backward.
Note: There are additional sub-commands of Bring to Front and Send to Back that let
you move an image to the very front or very back when working with multiple images on
a slide. These commands are available on the Picture Tools Format tab in the Arrange
group.
 Bring to Front > Bring Forward - Moves an object one level at a time to the
foreground.
 Bring to Front > Bring to Front - Moves an object in front of all other objects.
 Send to Back > Send Backward - Moves an object one level at a time to the
background.
 Send to Back > Send to Back - Moves an object behind all other objects.
These actions can be repeated more than once depending on how many images and
levels you need to arrange.

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