2

Task 1 – Evidence Document 1

• Create a new word processed document.

• Make sure your name, centre number and candidate number will appear on every page of this
document.
• Save this Evidence Document as a word processed document in your work area as
J1931EVIDENCE followed by your candidate number, for example, J1931EVIDENCE9999.
You will need to place screenshots and answers to questions in this Evidence Document.

Task 2 – Spreadsheet

You are going to prepare a spreadsheet for Special-Disk-Sales. This company makes and sells storage
devices. The company has 49 employees and the company uses a spreadsheet to record the hours
worked each week and calculate the pay of the employees. All employees are paid in euros which
must be displayed as two decimal places.

1 • Open and examine the file j1931emp.csv in a spreadsheet package.

• Replace the text in cell A1 with:
SDS Weekly Pay
• Delete rows 3 to 7 inclusive.
• Format the top of the spreadsheet to look like this:

A B C D E F G H I J K

1
2
SDS Weekly Pay
3 Office Job
Office Job Job
4 Office code name code description Rate of pay
5 A Amsterdam S1 Office Sales €10.00
6 B Brussels SA Sales Assistant €8.00
7 C Cologne S2 Sales Accounts €11.90
8 D Dresden M2 Manufacturing €10.20
9 E Edinburgh D Distribution €8.00
10 F Ankara A Administration/Office €8.00
11 L London M1 Manufacturing €12.50
12 T Turin SM Sales Manager €12.25
13 Z Zagreb DM Distribution Manager €12.25
14
15 Employees
Payroll First Last Office Office Job Contract Hours
16 number name name code Job code name description hours worked Rate Pay
17 SDS0001 Matthias O’Neil F M1 25
18

• Format the merged cell A1 to have white text on a dark green background.
• Save this spreadsheet with the file name SDS_ followed by your centre number and candidate
number, for example, SDS_ZZ999_9999
[11]

2 • Place your name, centre number and candidate number, right aligned in the header.
• Place the text:
Last revised on: followed by an automated date, then a space and then the automated time,
left aligned in the header.
[2]

© UCLES 2019 0417/31/M/J/19

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3 • Create a named range called offices using only cells A5 to B13 inclusive. [2]

EVIDENCE 1
Place in your Evidence Document a screenshot showing how you created this named
range.

4 • In cell F17 use a function to look up the office name. Use the Office code column for the
lookup value and the range offices for the array. [4]

5 • In cell G17 use a function to look up the job description. Use the Job code column for the
lookup. Do not use a named range.
[5]

6 • In cell J17 use a function to look up the rate of pay. Do not use a named range.
[3]

7 • In cell K17 use a formula to calculate the pay based on the hours worked by this employee.
[2]

8 • Replicate the functions used in steps 4 to 7 for each employee. [1]

9 • In cell I67 use a function to count the number of employees who worked some hours during
this week. [3]

10 • In cell K67 use a function to calculate the total pay for all employees. [1]

11 • The Hours worked by all employees were the same as their Contract hours except for the
following:

Name Hours worked

Alfonso Irizarry 16
Sergie Anaya 24
Heine Weissmuller 0
Tracy Royle 32
Sandra Cooper 0
Amy Nichols 34
Pablo Bravo 22
Peggy Hedges 25
Tracy Cushing 16
Otmar Weber 12
Adelina Sanger 42
Karl Seiler 40
• Place the number of hours worked for each employee in the Hours worked column. [1]

© UCLES 2019 0417/31/M/J/19 [Turn over

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12 • Apply appropriate formatting to rows 17 to 67. [1]

13 • Save your spreadsheet.

• Print the spreadsheet showing the values. Make sure the:
• printout fits on a single page wide
• contents of all cells are fully visible with no split words.

PRINTOUT 1
Make sure that you have entered your name, centre number and candidate number on
your spreadsheet showing the values.
[1]

14 • Print your spreadsheet showing the formulae. Make sure:

• it is in landscape orientation
• the row and column headings are displayed
• the contents of all cells are fully visible.

PRINTOUT 2
Make sure that you have entered your name, centre number and candidate number on
your spreadsheet showing the formulae.
[2]

15 • Create a spreadsheet extract showing only the employees who work in London or Zagreb
and have the word Sales in their job description. [2]

16 • Sort the extract into ascending order of Last name. [1]

17 • Hide rows 3 to 15 inclusive. Hide row 67. [1]

18 • Hide columns D, E, H, I and J. [1]

19 • Print the extract showing the values. Make sure the:

• printout fits on a single page
• contents of all required cells are fully visible.

PRINTOUT 3
Make sure that you have entered your name, centre number and candidate number on
your extract showing the values.
[1]

© UCLES 2019 0417/31/M/J/19