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Project Management (Exercise)

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22 views

Project Management (Exercise)

Uploaded by

farsdbysh45
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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1.

Project Planning

Introduce the concept of project planning, timelines, and setting goals.

Description:

Select a simple project (e.g., organizing a campus event, designing a small app, or creating a research
paper) and develop a detailed project plan.

Deliverables:

Project Charter: The project's purpose, scope, and key stakeholders need to be defined.

Work Breakdown Structure (WBS): Divide the project into smaller tasks.

Timeline: Create a Gantt chart or a simple project schedule to display key milestones and deadlines.

Tool: Trello, Google Sheets, or Asana for task tracking and planning.

2. Team Role Assignment & Communication

Enhance collaboration, role management, and communication within team projects.

Description:

Divided into small groups and assigned a group project-for example, develop a website, design a product
prototype, or complete a group research project. Adopt a functional role-for example, Project Manager,
Designer, Researcher, Developer, etc.-within the group. You must determine how they will communicate
with each other and create a Communication Plan.

You need to plan how they will collaborate on the project. For example, they will use Slack for
communication and Google Docs for sharing. They should also plan how they will report on progress.

Scheduling of regular check-ins is done to check on progress and issues.

Deliverables: - Team roles and responsibilities (RACI chart - Responsible, Accountable, Consulted,
Informed). - Communication Plan (how will the team communicate, frequency of meetings, and tools to
be used). - Progress updates (weekly or bi-weekly).

3. Risk Management

Learn identification, Assessment, and mitigation of risks of projects

Description:

You shall identify possible risks from running group projects or hypothetic cases- a company is
introducing a new product to the market or planning a conference.

Risk Register: This is where you have to identify the potential risks, the likelihood of occurrence, the
impact on the project, and mitigation strategies. Also required to classify risks, such as technical risks,
financial risks, and team risks, and propose solutions or preventive measures. Deliverables: - A Risk
Register listing the different risks and mitigation plans.
4. Budgeting & Resource Management

How project resources are managed within an available budget.

Description:

Decide on resource allocation, estimate costs, and keep the project within budget.

Develop a resource allocation plan, which may include human resources, equipment, and software.

Estimate costs for each resource and track actual spending.

Compare actual spending with planned budget.

Deliverables: Budget Spreadsheet: Cost estimates and resource utilization. A short report of how they
resolved budget problems and managed resources.

5. Change Management

How to handle changes during a project-scope creep, changes in requirements, etc.

Description:

Introduce a hypothetical change in the project-for example, a new feature for an app, a shift in budget, a
change in team roles.

Conduct a Change Impact Analysis: How will the change impact the project scope, timeline, resources,
and budget?

Create a Change Management Plan to make sure the change is properly managed-for example,
communicating the change to stakeholders, updating the project schedule, and reallocation of resources.

Deliverables: Change Management Plan: Documenting the change, impact, and how to manage the
change. Updated project schedule or resource allocation.

6. Project Close-out & Reflection

How to close out and reflect on a project.

Description:

At the end of the project, you will be asked to complete a Project Close-out Report. This should include:

A summary of the project deliverables and whether they were realized.

Reflection on what went well and what could have been done better.

Evaluation of how risks, resources, and communication were managed.

Lessons Learned: What key thing

7. Presentation

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