ASSIGNMENT - 2

MICROSOFT EXCEL

EXPLANATION

Excel is a spreadsheet program from Microsoft and a component of its Office product group for
business applications. Microsoft Excel enables users to format, organize and calculate data in a
spreadsheet. By organizing data using software like Excel, data analysts and other users can
make information easier to view as data is added or changed. Excel contains a large number of
boxes called cells that are ordered in rows and columns. Data is placed in these cells.

DATE AND TIME FUNCTION

To enter a date in Excel, use the "/" or "-" characters. To enter a time, use the " " (colon). You
can also enter a date and a time in one cell.

YEAR, MONTH, DAY

To get the year of a date, use the YEAR function.
Note: use the MONTH and DAY function to get the month and day of a date.

DATE FUNCTION 1.
1. To add a number of days to a date, use the following simple formula

2. To add a number of years, months and/or days, use the DATE function.
Note: the DATE function accepts three arguments: year, month and day. Excel knows that 6 + 2
= 8 = August has 31 days and rolls over to the next month (23 August + 9 days = 1 September).

CURRENT DATE AND TIME

To get the current date and time, use the now function

NOTE; use the minute and second function to return the minute and second.

HOUR, MINUTE, SECOND

To return the hour, use the hour function.
NOTE: use the MINUTE and SECOND function to return the minute and second

TIME FUNCTION
To add a number of hours, minute and /or seconds, use the time function.

NOTE: excel adds 2 hours, 10+1=11 minutes and 70-60=10 seconds.

TEXT FUNCTION
Excel has many functions to offer when it comes to manipulating text strings.
Join Strings
To join strings, use the & operator.
Note: to insert a space, use “ ”

LEFT
To extract the leftmost characters from a string, use the LEFT function.

RIGHT
To extract the Rightmost characters from a string, use the RIGHT function.
MID
To extract a substring, starting in the middle of a string , use the MID function.

NOTE: started at position 5 (p) with length 3.

LEN
To get the length of the string use the len function

NOTE: space (position 8) included.

FIND
To find the position of a substring in a string, use the FIND function.
SUBSTITUTE
To replace existing text with new text in a string , use the substitute function.

FINANCIAL FUNCTION

PMT
Select cell A2 and insert the PMT function.

Note: the last two arguments are optional. For loans, Fv can be omitted (the future value of a
loan equals O, however, it's included here for clarification). If Type is omitted, it is assumed that
payments are due at the end of the period.

Result. The monthly payment equals $1 ,074.65.

Tip: when working with financial functions in Excel, always ask yourself the question, arn I
making a payment (negative) or am I receiving money (positive)? We pay off a loan of
$150,000 (positive, we received that amount) and we make monthly payments of $1 ,074T65
(negative, we pay). Visit our page about the PMT function for many more examples.

RATE
If Rate is the only unknown variable, we can use the RATE function to calculate the interest
rate.
NPER
Or the NPER function. If we make monthly payments of $1,074.65 on a 20-year loan, with an
annual interest rate of 6%, it takes 240 months to pay off this loan.

We already knew this, but we can change the monthly payment now to see how this affects the
total number of periods

Conclusion: if we make monthly payments of $2,074.65, it takes less than 90 months to pay
off this loan.

PV
Or the PV (Present Value) function. If we make monthly payments of $1,07465 on a 20-year
loan, with an annual interest rate of 6%, how much can we borrow? You already know the
answer.

FV
And we finish this chapter with the FV (Future Value) function. If we make monthly payments
of $1 ,000.00 on a 20-year loan, with an annual interest rate of 5%, do we pay off this loanYes.
 GRAPHS IN MS EXCEL

QUESTION 1.

ANSWER
QUESTION 2.

ANSWER
QUESTION 3.

ANSWER
QUESTION 4.

ANSWER A.
ANSWER B.

ANSWER C.
QUESTION 5.

ANSWER
QUESTION 6.

ANSWER
 CONDITIONAL FORMATTING

QUESTION 1.

QUESTION 2.
 BASIC FUNCTION IN MS-EXCEL

1. SUM FUNCTION
The SUM function adds values. You can add individual values, cell references or ranges
or a mix of all three. For example: =SUM(A2:A10) Adds the values in cells A2:10.
=SUM(A2:A10, C2:C10) Adds the values in cells A2:10, as well as cells C2:C10.
2. AVERAGE FUNCTION
The AVERAGE function is a premade function in Excel, which calculates the average
(arithmetic mean). It is typed =AVERAGE. It adds the range and divides it by the
number of observations.
3. MAXIMUM FUNCTION
The MAX function is a premade function in Excel, which finds the highest number in a
range. It is typed =MAX. The function ignores cells with text. It will only work for cells
with numbers.
4. MINIMUM FUNCTION
The MIN function is a premade function in Excel, which finds the lowest number in a
range. It is typed =MIN. The function ignores cells with text. It will only work for cells
with numbers.
5. COUNT FUNCTION
The COUNT function counts the number of cells that contain numbers, and counts
numbers within the list of arguments. Use the COUNT function to get the number of
entries in a number field that is in a range or array of numbers.
 LOOKUP FUNCTIONS IN MS EXCEL

The LOOKUP function in Excel is used to search for a value in a single row or column and
return the corresponding value from another row or column.

1. VLOOKUP FUNCTION
The VLOOKUP function in Microsoft Excel is used to search for a value in a table or
range by row and return a corresponding value from a specified column.
2. HLOOKUP FUNCTION
The HLOOKUP function in Excel searches for a value in a table's top row and returns a
value from a specified row in the same column. The H in HLOOKUP stands for
"Horizontal".