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Technical Reports - Structure and Layout-Sem II 2022-2023

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Mohammed Ammaar
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16 views5 pages

Technical Reports - Structure and Layout-Sem II 2022-2023

Uploaded by

Mohammed Ammaar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Technical Reports-Structure and Layout

Structure

1. Front Matter / Prefatory Parts

2. Main Body / Main Text

3. Back Matter / Supplementary Parts

1. Main Text
• INTRODUCTION
▪ Authorization (Page 406/493) (heading)
• Authorization (Page 406/493) (heading)

• Mention the authority who has assigned you to do this project / conduct this
survey .

• Eg:

• The present report based on the distribution pattern of total expenditure


was authorized by Mr. Ralph Bagget, Managing Director of Emirates Business
Group on 16 December 2008.

Checklist

1. Report title

2. Name of authority

3. Designation of authority

4. Company of authority

5. Date of authorization

1
▪ Background of the Study (Page 406/493) (heading)
• The conditions and factors that led up to the report. This section enables
readers to understand how the problem developed and what has been done
about it so far. (statement of the problem/purpose)

• Deals with the history of the problem.

Checklist

1. General introduction: of the company/discipline/product/service/topic

2. Problem statement: Start with ‘but’ ‘however’ etc to show the


change in idea; define the history and nature of the problem clearly
enough for anyone to understand the problem

3. Explanation (status & general reasons) of the problem: how the


Need
problem is affecting the company/community/environment, etc. and for the
why it is necessary to investigate the problem and resolve it. study

Research gap
Provide a summary of your interpretation of previous research
and discuss the research gap here, if applicable.

4. Action to be taken

5. Connecting sentence

Writing style:

a) Can include quotes or expert testimonies

b) In-text citations are mandatory

▪ Objective (heading)
• The reason of the report’s existence and what is to be accomplished as a
result of the report being written.

Checklist

1. 3 bullet points

a. To find out the problem

2
b. To find out the causes of the problem
c. To recommend/suggest solutions
2. Use Infinitive Verb

3. Take cues/points from the question

▪ Scope (heading)
• What is going to be covered.

• The questions to consider in the scope should be:

o Does the study cover a particular time period?

o Does the study cover a specific geographical area?

o If the study involves people, what age group, gender and place of
origin are to be included?

o Are all perspectives to be considered? For example, philosophical,


political, psychological, etc.

Checklist

1. 2 bullet points

2. Take cues/points from the question (mainly from the table)

▪ Limitations (heading)
• Mention what has not been / was not covered due to constraints like
inadequate resources / sources of information, lack of time / proper
infrastructure, etc.

Checklist

1. 2 bullet points with reference to the points mentioned in Scope

2. Mention the constraint

3. https://www.sfedit.net/how-to-write-about-the-limitations-of-a-study/

3
▪ Methods of Gathering Data (heading)
Discuss the methods and sources used for data collection

Checklist

1. Method I (Review of Literature)

2. Method II (Survey by questionnaire)

i. Brief description of questionnaire

ii. Sample size (minimum 10% of the total population)

iii. Sample type (Age, gender, region, religion, language, ethnic


diversity, income group, social class, etc.)

3. Method III (Interview)

• Primary and secondary data

Basis Primary Secondary

Meaning Primary data are those which Secondary data refers to


are collected for the first those data which have
time. already been collected by
some other person.

Originality Primary data is original Secondary data are not


because these are collected original because someone
by the Investigator for the else has collected these for
first time. his own purpose.

Nature of Data Primary data are in the form Secondary data are in the
of raw materials. finished form.

4
Reliability and Primary data are more It is less reliable and less
Suitability reliable and suitable for the suitable as someone else has
enquiry because it is collected the data which may
collected for a particular not perfectly match our
purpose. purpose.

Time & Money Collecting primary data is Secondary data requires less
quite expensive both in time time and money so it is
and money terms. economical.

Methods Observations, physical Books, journal articles,


testing, questionnaires, websites, and reports
personal interviews,
telephonic interviews, case
studies, and focus groups

• Review of Literature

In your literature review you should:

• Identify a range of relevant documents in your field.


• Summarize the most important ideas from this reading.
• Identify any problems with the literature, such as gaps or limitations.

You should consider:

• Who wrote it (are they credible?)

• When did they write it (is it current?)

• Why did they write it (were they sponsored by the energy regulator or an
environmental protection group?

▪ Preview of the Report (heading)


• Mention the structure of the report

• One sentence description/summary of each chapter

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