Chapter – 8

C. Short Answer Questions:

1. What is a spreadsheet software? Give two examples.
A spreadsheet software is a computer program that allows users to store,
organize, and analyze data in a table format. Two examples of spreadsheet
software are:
- Microsoft Excel
- Google Sheets

2. Define a cell.
A cell is the smallest unit of a spreadsheet, represented by a rectangular box
where data can be entered.

3. Write the steps to save a file.

Here are the steps to save a file in Microsoft Excel:
- Click on the "File" tab in the ribbon.
- Click on "Save As".
- Choose a location to save the file.
- Enter a file name.
- Select a file format (e.g., .xlsx).
- Click "Save" to save the file.

4. How can you rearrange the worksheets in a workbook?

To rearrange the worksheets in a workbook:
- Click on the worksheet tab you want to move.
- Drag the tab to the new location.
- Release the mouse button to drop the tab in its new location.

5. Can you insert or delete a worksheet? How?

Yes, you can insert or delete a worksheet:
- To insert a new worksheet, click on the "+" button at the bottom of the
screen.
- To delete a worksheet, right-click on the worksheet tab and select "Delete".

D. Long Answer Questions:

1. State the difference between a worksheet and a workbook.
A worksheet is a single page in a spreadsheet where data is entered and
calculations are performed. A workbook, on the other hand, is a collection of
one or more worksheets that are related to each other.

2. What is a formula bar? List its items.

A formula bar is a toolbar in Microsoft Excel that displays the contents of the
active cell. The formula bar contains the following items:
- Formula box: displays the formula or value in the active cell.
- Name box: displays the name of the active cell or range.
- Function buttons: provide access to common functions and formulas.

3. How a cell address is defined?

A cell address is defined by its column letter and row number. For example,
the cell address "A1" refers to the cell in column A and row 1.

4. What will happen if you close the file without saving it?
If you close a file without saving it, all changes made to the file will be lost. You
will be prompted to save the file before closing it, but if you choose not to save,
the changes will be discarded.

Answer the following application-based questions.

Pankaj want to make a record of his daily and monthly expenses. Which
software will you suggest him to use and why?
I would suggest Pankaj to use Microsoft Excel or Google Sheets to record his
daily and monthly expenses. Here's why:
1. Organization: Spreadsheets allow Pankaj to organize his expenses in a
structured and systematic way, making it easy to track and analyze his
spending.
2. Data entry: Excel or Google Sheets provide a simple and efficient way to
enter data, with features like auto-fill and formulas to make calculations
easier.
3. Calculations: Pankaj can use formulas to calculate his total expenses,
income, and savings, making it easy to track his financial progress.
4. Visualization: Excel or Google Sheets offer various chart and graph options,
enabling Pankaj to visualize his expenses and identify trends and patterns.
5. Accessibility: Both Microsoft Excel and Google Sheets are widely available
and accessible, making it easy for Pankaj to access his expense records from
anywhere.
6. Security: Both Excel and Google Sheets offer security features like password
protection and encryption, ensuring that Pankaj's financial data remains
secure.
Overall, using a spreadsheet software like Microsoft Excel or Google Sheets will
help Pankaj to efficiently track and manage his daily and monthly expenses.
Short Answer Questions:
1. Give two examples, to give navigate through the worksheet.
Two examples to navigate through a worksheet are:
- Using the scroll bars: You can use the horizontal and vertical scroll bars to
move up, down, left, or right through the worksheet.
- Using the keyboard shortcuts: You can use keyboard shortcuts such as
Ctrl+Home to go to the beginning of the worksheet, Ctrl+End to go to the end
of the worksheet, and Ctrl+Page Up/Page Down to move between worksheets.

2. How can you insert a row and a column in a worksheet?

To insert a row and a column in a worksheet:
- Select the row or column where you want to insert a new one.
- Right-click on the selected row or column and choose "Insert".
- Choose whether you want to insert a row or column.
- The new row or column will be inserted.

3. How can you delete selected cells?

To delete selected cells:
- Select the cells you want to delete.
- Right-click on the selected cells and choose "Delete".
- Choose whether you want to delete the cells, the entire row, or the entire
column.

4. What is the function of Undo and Redo commands?

The Undo command allows you to reverse the last action you performed, while
the Redo command allows you to reapply the last action you undid.

Long Answer Questions:

1. What is the difference between changing column width by specifying

the value and autofit feature?
Changing the column width by specifying a value allows you to set a specific
width for the column, whereas the autofit feature automatically adjusts the
column width to fit the contents of the cells.

2. Differentiate between copying data and moving data.

Copying data creates a duplicate of the original data, leaving the original data
intact. Moving data, on the other hand, relocates the original data to a new
location, deleting it from the original location.

3. Describe autocomplete feature.

The autocomplete feature in Excel allows you to quickly fill a range of cells
with a formula or value. As you start typing a formula or value, Excel provides
a list of suggestions based on the content of the cell. You can select a
suggestion from the list to complete the formula or value.

4. How is AutoFill feature useful?

The AutoFill feature in Excel is useful for quickly filling a range of cells with a
formula or value. It saves time and effort by automatically copying the formula
or value to adjacent cells. Additionally, AutoFill can also be used to fill a range
of cells with a series of numbers or dates

D. Short Answer Questions:

1. List the different number formats.
The different number formats in Excel are:
- General
- Number
- Currency
- Accounting
- Date
- Time
- Percentage
- Fraction
- Scientific
- Text

2. List the alignment options available?

The alignment options available in Excel are:
- Left
- Center
- Right
- Justify
- Distributed
- Top
- Middle
- Bottom

3. State the two methods you can change the font properties of text.
The two methods to change the font properties of text in Excel are:
- Using the Font group in the Home tab
- Using the Format Cells dialog box

4. How will you unlock the freeze panes?

To unlock the freeze panes in Excel:
- Select the cell below the frozen pane
- Go to the View tab
- Click on Freeze Panes
- Select "Unfreeze Panes"

5. List the steps to split the worksheet into two parts.

To split the worksheet into two parts in Excel:
- Select the cell where you want to split the worksheet
- Go to the View tab
- Click on Split
- Adjust the split bar to the desired position

E. Long Answer Questions:

1. What is the purpose of alignment of data in cells?
The purpose of alignment of data in cells is to make the data easier to read
and understand. Proper alignment helps to:
- Improve the appearance of the worksheet
- Make the data more organized and structured
- Enhance the readability of the worksheet

2. What is the use of Merge & Center option?

The Merge & Center option in Excel is used to:
- Combine multiple cells into a single cell
- Center the text horizontally within the merged cell
- Create a title or header that spans multiple columns

3. Differentiate between Shrink to fit and Wrap text options.

The Shrink to fit option in Excel reduces the font size of the text to fit within
the cell boundaries. The Wrap text option, on the other hand, wraps the text to
the next line within the cell, without changing the font size.

4. How border enhances the readability of a worksheet?

Borders in Excel enhance the readability of a worksheet by:
- Separating data into distinct sections
- Highlighting important data or trends
- Creating a visual hierarchy of information
- Making the worksheet more visually appealing

1. What will you do to:

Display numbers as percentage:
To display numbers as a percentage, you can:
- Select the cells containing the numbers.
- Go to the Home tab.
- Click on the Number group.
- Select Percentage from the drop-down list.

To fit all the lines of text in a cell:

To fit all the lines of text in a cell, you can:
- Select the cell containing the text.
- Go to the Home tab.
- Click on the Alignment group.
- Select Wrap Text from the drop-down list.

To combine all the cells as one:

To combine all the cells as one, you can:
- Select the cells you want to merge.
- Go to the Home tab.
- Click on the Alignment group.
- Select Merge & Center from the drop-down list.

To keep row and column labels visible as you scroll select data in a
worksheet:
To keep row and column labels visible as you scroll select data in a worksheet,
you can:
- Select the cell where you want to freeze the panes.
- Go to the View tab.
- Click on Freeze Panes.
- Select Freeze Panes from the drop-down list.
- Choose the option to freeze the top row, left column, or both.
1. Precedence of operators:
Precedence of operators determines the order in which mathematical
operations are performed. The order is:
1. Parentheses
2. Exponents
3. Multiplication and Division (from left to right)
4. Addition and Subtraction (from left to right)

2. Function vs. Formula:

A function is a predefined formula that performs a specific calculation (e.g.,
SUM, AVERAGE). A formula is a user-created expression that calculates a
value (e.g., =A1+B1).

3. Formula comparison:
No, the formulas =P6 + P7 and =P6 + P7^2 are not the same. The second
formula squares the value in cell P7 before adding it to P6.

4. Min and Max functions:

MIN function returns the smallest value in a range or array, while MAX
function returns the largest value.

5. Formulas and functions helpfulness:

Yes, formulas and functions are extremely helpful while calculating, as they
enable automatic calculations, reduce errors, and save time.

6. Relative referencing:
Example: =A1+B1
In this formula, A1 and B1 are relative references. If you copy the formula to
another cell, the references will change relative to the new cell (e.g., =A2+B2).

7. Absolute referencing:
Example: =$A$1+$B$1
In this formula, $A$1 and $B$1 are absolute references. The dollar signs ($)
lock the references to specific cells, so they won't change if you copy the
formula to another cell.