DEPARTMENT OF COMPUTER SCIENCE

PART B – SUBJECT SPECIFIC SKILLS

UNIT 1 – DIGITAL DOCUMENTATION – ADVANCED

SESSION 1: CREATE & APPLY STYLES IN A DOCUMENT

Learning Outcome:
• To create styles in a document.
• To apply styles in a document.

1) What do you mean by styles?

A style is a set of formats that you can apply to selected pages, text, frames, and other elements in
your document to quickly change their appearance. When you apply a style, you apply a whole
group of formats at the same time.

2) How many types of styles are there in OpenOffice? Explain any 4.

Page styles, Paragraph styles, Character styles, Frame styles, Numbering styles, Cell styles,
Graphics styles, Presentation styles.
Any 4 types of styles -
Frame styles are used to format graphic and text frames, including wrapping type, borders,
backgrounds, and columns.
Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab
stops, line spacing, and borders, and can include character formatting.
Cell styles include fonts, alignment, borders, background, number formats (for example,
currency, date, number), and cell protection.
Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

3) What are steps to apply styles? Explain any 2.

OpenOffice.org provides several ways for you to select styles to apply.
Using the Styles and Formatting window
Using Fill Format mode
Creating New (Custom) Styles - Creating a new style from a selection, Dragging and Dropping to
Create A Style
Any 2 explanation -
Using the Styles and Formatting window
i. Click the Styles and Formatting icon located at the left-hand end of the object bar, or click
Format > Styles and Formatting or press F11.
The Styles and Formatting window shows the types of styles available for the OpenOffice
(OpenOffice.org) component you are using.
You can move this window to a convenient position on the screen or dock it to an edge
(hold down the Ctrl key and drag it by the title bar to where you want it docked).
ii. Click on one of the icons at the top left of the Styles and Formatting window to display a
list of styles in a particular category.
iii. To apply an existing style (except for character styles), position the insertion point in the
paragraph, frame, or page, and then double-click on the name of the style in one of these
lists. To apply a character style, select the characters first.

Using Fill Format mode

i. Open the Styles and Formatting window and select the style you want to apply. the Styles
and Formatting

ii. Click the Fill Format mode icon.

iii. To apply a paragraph, page, or frame style, hover the mouse over the paragraph, page, or
frame and click. To apply a character style, hold down the mouse button while selecting
the characters, clicking on a word applies the character style for that word. Repeat step 3
until you made all the changes for that style.

iv. To quit Fill Format mode, click the Fill Format mode icon again or press the Esc key. An
important point to note here is that when this mode is active, a right-click anywhere in the
document undoes the last Fill Format action. Be careful not to accidentally right click and
thus undo actions you want to keep.

4) Explain fill format mode?

Fill format mode is used to apply a style to many different areas quickly without having to go
back to the Styles and Formatting window and double-click every time. This method is quite
useful when you need to format many scattered paragraphs, cells, or other items with the same
style.

5) How can you create new style from selection?

You can create a new style by copying an existing manual format. This new style applies only to
this document; it will not be saved in the template.
i. Open the Styles and Formatting window and choose the type of style you want to create.
ii. In the document, select the item you want to save as a style.
iii. In the Styles and Formatting window, click on the New Style from Selection icon.
iv. In the Create Style dialog, type a name for the new style. The list shows the names of
existing custom styles of the selected type. Click OK to save the new style.

6) How can you update style from selection?

i. Open the Styles and Formatting window.
ii. In the document, select an item that has the format you want to adopt as a style.
iii. In the Styles and Formatting window, select the style you want to update (single-click, not
double-click), then long-click on the arrow next to the New Style from Selection icon and
click on Update Style.
7) What are the advantages of using styles?
Styles help improve consistency in a document. They also make major formatting changes easy.
For example, you may decide to change the indentation of all paragraphs, or change the font of
all titles. For a long document, this simple task can be prohibitive. Styles make the task easy.
 SESSION 2 – INSERT AND USE IMAGES
Learning Outcome:
To create a document with images.
To insert an image in the document using various sources.

1) Explain any four graphics filter?

2) Explain image cropping steps?

When you are only interested in a section of the image for the purpose of your document, you
may wish to crop (cut off) parts of it. To start cropping the image, right click on it and select
Picture from the pop-up menu. In the Picture dialog box, select the Crop page.
In the Crop page, you can control the following parameters:
Keep scale / Keep image size
Left, Right, Top, and Bottom
Width and Height
Resizing an Image
Rotating a Picture

3) List any 3 methods of inserting image?

Drag and Drop.
Insert Picture Dialog
Inserting an Image from The Clipboard
Inserting an Image Using A Scanner
Inserting an Image from The Gallery

4) Define Text Wrapping & Anchoring

Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around
the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the
graphic as a separate paragraph or character.
Anchoring refers to the reference point for the graphics. This point could be the page, or frame
where the object is, a paragraph, or even a character. An image always has an anchor point.

5) How can you modify an image?

When you insert a new image, you may need to modify it to suit the document. Here we will
discuss the use of the Picture toolbar, resizing, cropping, and a workaround to rotate a picture.
Using the Picture Toolbar
When you insert an image or select one already present in the document, the Picture toolbar
appears. You can set it to always be present (View > Toolbars > Picture). Picture control buttons
from the Picture toolbar can also be added to the Standard Toolbar.
Two other toolbars can be opened from this one: The Graphic Filter toolbar, which can be torn off
and placed elsewhere on the window, and the Colour toolbar, which opens as a separate floating
toolbar.
From these three toolbars, you can apply small corrections to the graphic or obtain special effects.
Graphics mode
You can change colour images to grayscale by selecting the image and then selecting Grayscale
from the Graphics mode list.
Flip vertically or horizontally
To flip an image vertically or horizontally, select the image, and then click the relevant icon.
Filters
Feel free to experiment with the different filters and filters settings, remembering that you can
undo all the changes by pressing Ctrl+Zor Alt+Backspaceor by selecting Edit > Undo.
Colour
Use this toolbar to modify the individual RGB color components of the image (red, green, blue) as
well as the brightness, contrast, and gamma of the image. If the result is not satisfactory, you can
press Ctrl+Z to restore the default values.
Transparency
Modify the percentage value in the Transparency box on the Picture toolbar to make the image
more transparent. This is particularly useful when creating a watermark or when wrapping the
image in the background.

6) How can you rotate a picture?

1. Open a new Draw or Impress document (File > New > Drawing or File > New > Presentation).
2. Insert the image you want to rotate. You can use any of the mechanisms described in “Error!
Reference source not found.” on page Error! Bookmark not defined., although there are some
slight variations in the position of the menu entries and icons.
3. Select the image, then in the Drawing toolbar (shown by default at the bottom of the window \
in Impress and Draw), select the Rotate icon from the Effects tear-off toolbar.
4. Rotate the image as desired. Use the red handles at the corners of the picture and move the
mouse in the direction you wish to rotate. By default, the picture rotates around its center
(indicated by a black crosshair), but you can change the pivot point by moving the black
crosshair to the desired rotation centre. To restrict the rotation angle to multiples of 15 degrees
keep the Shift key pressed while rotating the image.
5. Select the rotated picture by pressing Ctrl+A, then copy the image to the clipboard with Ctrl+C.
6. Finish by going back to the location of the Writer document where the image is to be inserted
and pressing Ctrl+V.

7) How can you group drawing objects?

To group drawing objects:
1. Select one object, then hold down the Shift key and select the others you want to include in
the group. The bounding box expands to include all the selected objects.
2. With the objects selected, hover the mouse pointer over one of the objects and choose Format
> Group > Group from the menu bar or right-click and choose Group > Group from the pop-up
menu.
You cannot include an embedded or linked graphic in a group with drawing objects.