Unit 2 Electronic Spreadsheet (Advanced) using LibreOffice Calc

Chapter 4 - Analyse Data Using Scenarios and Goal Seek

D. Answer the following questions
[1] Define the terms
(a) Consolidate function
(b) What-if analysis
(c) Goal seek
Ans.
(a) Consolidate Function: It is used to combine information from multiple sheets of the
spreadsheet into one place to summarize the information. It is used to view and compare
variety of data in a single spreadsheet for identifying trends and relationships.
(b) What-if analysis: What-if analysis is is planning tool for what-if questions. It is useful to
check in the beginning to understand
from the output for the efficiency.
(c) Goal Seek: Goal seek helps in finding out the input for the specific output. For example,
if you want to know the number of units produced to get the desired output then use Goal
seek analysis tool.
[2] Give one point of difference between
(a) Subtotal and What-if
(b) What-if scenario and What-if tool
(a) Subtotal and What-if

Subtotal What-if

Designed to streamline the process of

Used to summarize data within dataset
conducting What-If analysis

Used to obtain aggregated values based on

Changes can be related to variables such
criteria like categories, regions, or time
as prices, quantities, or assumptions.
periods.

Helps to understand how alterations in

Provide insights into the segmented data
these variables can affect outcomes, like
without changing the original dataset.
sales, profits, or project timelines.

(b) Difference between What-if scenario and What-if tool

What-if Scenario What-if Tool

 is a hypothetical situation or prediction of Allows users to simulate different
potential outcomes based on different variables scenarios by changing input values and
or conditions. parameters.

It provides dynamic calculations and

It helps in analyzing the impact of various instant results to help users make
factors on a particular situation. informed decisions based on the
simulated outcomes.

[3] Give any two advantages of data analysis tools:

Ans.: Data Analysis tools helps in the following ways:

1. Better Decision Making
2. Improve user understanding about data
[4] Name any two tools for data analysis.

Ans.: Data Analysis tools helps in the following ways:

1. Goal Seek
2. Scenarios
[5] What are the criteria for consolidating sheets?

Ans.: Criteria for consolidating sheets are as follows:

• Each sheet in the spreadsheet must match the data types
• Match the labels from all the sheets which are used for consolidating
• Enter the first column as the primary column on the basis of which the data is to be
consolidated
[6] Which tool is used to create an outline for the selected data?

Ans.: The subtotal command is used to create an outline for selected data. When subtotal
function is use it provides Group and Outline option to create an outline for selected data.
You can click on (+) to expand and (-) to collapse it.

Chapter 5 - Using Macros in Spreadsheet

D. Answer the following questions
[1] What is a Macro? List any two real life situations where they can be used.
Answer:
• A macro is a single instruction that executes a set of instructions.
• These set of instructions can be a sequence of commands or keystrokes that can be
used for any number of times later.
• A sequence of actions such as keystrokes and clicks can be recorded and then run as
per the requirement.
Macros can be used in the following situations:
1. To apply the specific formatting repeatedly in spreadsheet
2. To use a specific formula repeatedly in spreadsheet
[2] List the actions that are not recorded by a macro.
Answer:
The actions cannot be recorded by Macro:
1. Opening of windows
2. Actions carried out in another window than where the recording was started.
3. Window switching
4. Actions that are not related to the spreadsheet contents
5. Selections are recorded only if they are done by using the keyboard (cursor traveling),
but not
when the mouse is used
6. The macro recorder works only in Calc and Writer.
[3] How is LibreOffice Macros Library different from my Macros?
Answer:
A Library is a collection of modules which in turn is a collection of macros. A LibreOffice
Macros library contains default macros stored by LibreOffce whereas my Macros contains
modules of macros created and recorded by user.
[4] Differentiate between predefined function in Calc and Macros as a function.
Answer:

Predefined Function Macro as a Function

Predefined Function will be stored in LibreOffice Macro as a function will be stored

Macros library in My Macros library by default
 Macro as a function has different
Predefined function has same code length
code length

It cannot be modified It can be modified easily anytime

Faster in execution Slower in execution

[5] List the rules that should be kept in mind while naming a macro.
Answer:
The rules that should be kept in mind while naming a macro are as follows:
• Macros should be always starts with a letter
• It doe not contain any space
• It does not contain a special character except for (underscore)
[6] Give any one advantage of macros.
Answer:
Macros are beneficial in many ways as follows:
1. Macro can be used again and again
2. Macro can be copied and distributed to multiple users
3. Macro can serve as a part of a broader solution to a customer requirement that
involves both host applications and workstation applications

Chapter 6 Linking Spreadsheet Data

D. Answer the following questions
[1] Name the two ways to link the sheets in a LibreOffice Calc.
Ans.: Two insert sheet in a LibreOffice Calc are as follows:
1. Sheet > Insert Sheet
2. Click on + symbol on sheet tab
[2] Differentiate between Relative and Absolute Hyperlink.

Relative Hyperlink Absolute Hyperlink

Absolute Hyperlink accepts file to be

Relative hyperlink accepts file to be linked from
linked from another directory from
same directory where the spreadsheet is saved.
where the spreadsheet is saved.
 It contains full path or complete
It contains partial file path or only filename.
address of file.

It will stop working only if the source

It will stop working if the target is moved. and target locations change relative to
each other.

Example: ‘Result.ods’ Example: ‘D:\School Work\Result.ods’

[3] Write steps to extract a table from a web page in a spreadsheet.

Ans.: To extract table from a web page in a spreadsheet, follow these steps:
1. Open the spreadsheet where table is required.
2. Place the cursor from where table needs to be inserted.
3. Click on Sheet > Link to External Data.
4. The External Data Dialog box appears. Type the URL of source document or select it from
Drop Down list.
5. Press enter.
6. A dialog box appear to choose language.
7. Chose the desired language and click on Import button.
[4] Write steps to register a data source that is in *.odb format.
Ans.: To register a data source, follow these steps:
1. Click on Tools > Options > LibreOffice Base > Databases.
2. The Options – LibreOffice Base-DataBases dialog box appears.
3. Click on the New button.
4. It will open Create Database Link dialog box.
5. Enter the location of database file or select from the file browser which is going to be
linked.
6. Type name for Registered Database and Click on OK button.
[5] State advantages of extracting data from a web page into spreadsheet.
Ans.: The advantages of extracting data from a web page are as follows:
1. It is useful in Market research, sentiment analysis, data aggregation etc.
2. Gathering data from online sources
3. It provides real time data updation
4. It is also saving time and cost of uses

Chapter 7 Share and Review a Spreadsheet

D. Answer the following questions
[1] Define the terms
(a) Sharing Spreadsheet
(b) Record changes
Ans.:
1. Sharing Spreadsheet: Sharing a spreadsheet is just like a teamwork to work in
collaboration with other users so that everyone can contribute, make changes and view it.
2. Record Changes: This feature of LibreOffice Calc provides different ways to record the
changes made by one or other users in the spreadsheet. It tracks the records of changes made
by users.
[2] Write the commands to perform
(a) Sharing Spreadsheet
(b) Record changes
Ans.:
1. Sharing Spreadsheet: Tools > Share Spreadsheet
2. Record Changes: Edit > Track Changes > Record
[3] Which menu is used to perform the functions
(a) Track Changes
(b) Saving Spreadsheet
Ans.:
1. Track changes: Edit
2. Saving Spreadsheet: File
[4] What do you understand by reviewing the changes in the spreadsheet?
Ans.: In reviewing the changes stage owner will go through the changes made by other users
to accept or reject them.

[5] Differentiate between Merging and Comparing Spreadsheet.

Merging Spreadsheet Comparing Spreadsheet

It compares the different versions of

It merges all the changes done by multiple
shared spreadsheets and prompts to accept
users in a one spreadsheet.
or reject them.

Merge sheets keep only one set of formatting Compare sheets displays the comparison
changes. of formatting changed by multiple users.