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Clearance

Clearance system for students teachers

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Nakhabala Maurice
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39 views5 pages

Clearance

Clearance system for students teachers

Uploaded by

Nakhabala Maurice
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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To implement the Student Clearance System for Bukulunya Secondary School using PHP, we

would need to create multiple PHP files to handle various aspects of the system. Below is a list
of the key PHP files that should be created, grouped by their respective functionalities:

1. User Authentication & Authorization

1. login.php
o Handles user login (Admin, Staff, Students).
o Validates credentials and starts a session.

2. logout.php
o Ends the session when a user logs out.

3. register.php
o Used for registering new users (if necessary for staff or admin
accounts).

4. check_session.php
o Verifies that the user is logged in and has the appropriate role
(e.g., student, staff).

2. Student Dashboard

5. student_dashboard.php
o Displays a summary of the student's clearance status (e.g.,
departments cleared, pending departments).
o Allows students to view their clearance checklist.

6. student_clearance_request.php
o Initiates a clearance request and generates a checklist for the
student.

3. Departmental Clearance Management

7. library_clearance.php
o Manages the clearance for the library (e.g., books returned, fines
paid).
o Updates the student's clearance status for the library
department.
8. finance_clearance.php
o Handles the finance department clearance (e.g., fee arrears,
refunds).
o Updates the student's clearance status for the finance
department.

9. hostel_clearance.php
o Manages the hostel/boarding clearance (e.g., return of property,
room inspection).
o Updates the student's clearance status for the hostel
department.

10. academics_clearance.php
o Handles academic clearance (e.g., collection of certificates,
checking academic records).
o Updates the student's clearance status for the academic
department.

11. sports_clearance.php
o Manages sports/club clearance (e.g., return of sports
gear/uniforms).
o Updates the student's clearance status for the sports
department.

4. Admin & Staff Panel

12. admin_dashboard.php
o Admin dashboard where the clearance progress of all students
can be viewed.
o Allows admins to manage users and clearances.

13. manage_users.php
o Admin functionality to add, update, or delete users (staff and
students).

14. view_clearance_reports.php
o Admin can view clearance reports for all students, including
statistics and trends.
o Allows admin to search and filter by student, status, or
department.
5. Notifications & Alerts

15. notifications.php
o Displays notifications to students and staff (e.g., alerts for
pending clearance items).
o Allows marking notifications as read.

16. send_notification.php
o Used to send notifications when a department updates a
student’s clearance status.

6. Database Interaction

17. db_connect.php
o Establishes a connection to the database.
o Included in other PHP files for database queries.

18. get_student_clearance.php
o Fetches the clearance status of a student for all departments.
o Retrieves data for the student dashboard.

19. update_clearance_status.php
o Updates a student’s clearance status after a department marks it
as cleared.

20. get_notifications.php
o Fetches the notifications for a specific user (e.g., unread
notifications).

7. Reports & Certificates

21. generate_clearance_certificate.php
o Generates a digital clearance certificate when the student is fully
cleared.

22. clearance_report_pdf.php
o Generates a PDF report of the student's clearance history.
8. Miscellaneous

23. error.php
o Displays custom error messages in case of issues (e.g., page not
found, access denied).

24. home.php
o A default landing page that provides an overview of the
clearance process and system features.

25. about.php
o A page with details about the system and its functionalities.

9. Frontend Files

Although these are not PHP files, you would also need the following frontend files to render the
UI of the system:

 index.html or index.php (if the homepage is dynamic)


 header.php (contains navigation links and common elements like the
logo)
 footer.php (contains the footer elements)
 style.css (for styling the system)
 scripts.js (for JavaScript functions like form validation, AJAX requests)

General Flow of Files

 student_dashboard.php and admin_dashboard.php will link to various department-


specific clearance files (e.g., library_clearance.php, finance_clearance.php) where the
student can see their progress and each department can mark the clearance as complete.
 notifications.php will fetch and display real-time updates for the student on their
clearance progress.
 generate_clearance_certificate.php will generate a certificate once the student has
completed all clearance steps.

Database Structure

These PHP files will rely on a MySQL database (or any relational database) to manage student
and clearance data. The following tables might be needed:
 students: Store student details (e.g., name, admission number,
status).
 clearances: Store the clearance status for each department per
student.
 departments: Store department names (e.g., Finance, Library,
Academics).
 users: Store staff/admin login credentials.
 notifications: Store notifications for students and staff.
 clearance_reports: Store student clearance reports.

Would you like assistance with the database schema, PHP code for specific files, or the system
flow?

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