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Experiment 7

excel lab experiment 7

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18 views6 pages

Experiment 7

excel lab experiment 7

Uploaded by

rekhac1976
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Experiment7

Conditional Formatting
1. Formatting:
 It refers to the process of visually enhancing and organizing data within an Excel
spreadsheet to improve its readability, clarity, and presentation.
 This includes tasks like applying number formats, adjusting font styles and sizes,
aligning text, using colors, borders, and charts, and overall structuring of the data
for better analysis and reporting.
 The goal of formatting is to make the data more accessible and understandable to
analysts and decision-makers.

Create a worksheet with the following fields: Year, Month, Sales Amount, Expenses, Profit,
Product Sold, Customer Count, and Region. Apply below formatting techniques to make the data
more presentable

1. Number Formatting:
 Apply appropriate number formatting to the “Sales Amount” “Expenses” and “Profit”
columns. Select the cells in these columns, right-click, and choose "Format Cells."
Format “Sales Amount” and “Expenses” as currency and “Profit” as a whole number.

2. Header Formatting:
 Format the header row to make it visually distinct. You can bold the text, increase the
font size, and use a different font color to emphasize the headers.

3. Alignment:
 Right-align the “Sales Amount” and “Expenses” and “Profit” columns to enhance
readability. Center-align the “Year” and “Month” column to make it visually
appealing.

4. Borders:
 Add borders to the table to separate it from the rest of the worksheet. Select the table,
then click the "Borders" button and choose "All Borders."
The Formatted table is shown below

This formatted table is now more reader-friendly, organized, and visually appealing for data
analysis. Formatting the data in this way helps users quickly understand and interpret the
information, making it suitable for data analytics with Excel.

2. Parsing:
Parsing in data analytics with Excel involves extracting specific information or elements
from a text string, often for the purpose of data cleaning, transformation, or analysis.
Parsing is particularly useful when working with unstructured or semi-structured data.
Excel provides several functions and techniques for parsing data:

1. Text Functions:
 LEFT, RIGHT AND MID: These functions extract a specified number of
characters from the left, right, or middle of a text string.
 FIND and SEARCH: These functions locate a specific character or substring
within a text string. You can use them to find the position of a delimiter.
 SUBSTITUTE and REPLACE: These functions replace specific characters or
text within a string, which can be useful for cleaning or transforming data.
2. Text to Columns:
 Excel's "Text to Columns" feature allows you to split a single cell containing
delimited text into multiple cells. This is useful for breaking down data such as
CSV or tab-delimited text.
3. Flash Fill:
 Flash Fill is a data manipulation tool in Excel that can automatically recognize
patterns in your data and parse it accordingly. It's a helpful feature for tasks like
splitting full names into first and last names.

Create a table with a column containing full addresses, and you want to parse this information into
separate columns for street, city, state, and ZIP code.
Now our goal is to parse the address data into separate columns for street, city, state, and ZIP code
for above table

1. Parsing Street address:


In a new column for "Street," you can use the formula to extract the street address:
=LEFT(A2,FIND(",",A2)-1)
This formula locates the first comma (,) and extracts everything to the lef to fit.
2. Parsing ZIP Code:
To extract the zip code the following formula is used:
=RIGHT(A2,5)
.

Final output table


3. Highlighting data in spread sheets during data analysis:

Step1: Select any column from the table. Here we are going to select a Sales Amount
column. After that go to the home tab on the top of the ribbon and then in the styles group
select conditional formatting and then in the highlight cells rule select Greater than an
option.

Step 2: Then a greater than dialog box appears. Here first write the Sales Amount value and then
select the color.
Step3: As you can see in the excel table Sales Amount column change the
color of the values that are greater than
8000.

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