A

PROJECT
ON

“COLLEGE MANAGEMENT SYSTEM ”

Submitted to

Shiksha Mandal’s
G. S. COLLEGE OF COMMERCE & ECONOMICS, NAGPUR
(AUTONOMOUS)
In the Partial Fulfillment of

B.Com. (Computer Application) Final Year

Submitted by
Shruti Jagdish Sarve
Megha Kiran Madavi

Under the Guidance of

Pravin J. Yadao

Shiksha Mandal’s
G. S. COLLEGE OF COMMERCE & ECONOMICS, NAGPUR
(AUTONOMOUS)
2021-2022
 Shiksha Mandal’s

G. S. COLLEGE OF COMMERCE & ECONOMICS,

NAGPUR
(AUTONOMOUS)

(2021 - 2022)

This is to certify that Mr. /Miss. Shruti Jagdish Sarve & Megha Kiran Madavi has

completed their project on the topic of “COLLEGE MANAGEMENT SYSTEM”

prescribed by G. S. College of Commerce & Economics, Nagpur (Autonomous) for

B.Com. (Computer Application) – Semester-VI.

Date:

Place: Nagpur

Pravin J. Yadao

Project Guide

External Examiner Internal Examiner

 ACKNOWLEDGEMENT
We take this opportunity to express our deep gratitude and whole hearted thanks to

project guide Prof. Pravin Yadao, Coordinator for his guidance throughout this work. We

are very much thankful to him for his constant encouragement, support and kindness.

We are also grateful to our teachers Prof. Rahul Tiwari, Prof. Sushma Gawande, Prof.

Preeti Rangari, Prof. Prajkta Deshpande and Prof. Haresh Naringe for their

encouragement, help and support from time to time.

We also wish to express our sincere thanks to Principal Dr. N. Y. Khandait for providing

us wide range of opportunities, facilities and inspiration to gather professional knowledge

and material without which this project could not have been completed.

Shruti Jagdish Sarve

Megha Kiran Madavi

Date:

Place: Nagpur
 DECLARATION
We Shruti Jagdish Sarve & Megha Kiran Madavi hereby honestly declare that the

work entitled “COLLEGE MANAGEMENT SYSTEM” submitted by us at G. S.

College of Commerce & Economics, Nagpur (Autonomous) in partial fulfillment of

requirement for the award of B.Com. (Computer Application) degree by Rashtrasant

Tukadoji Maharaj, Nagpur University, Nagpur has not been submitted elsewhere for the

award of any degree, during the academic session 2021-2022.

The project has been developed and completed by us independently under the supervision

of the subject teacher and project guide.

Shruti Jagdish Sarve

Megha Kiran Madavi

Date:

Place: Nagpur
 S
jjjhINDEXS

Sr. No Chapter Page no

1
I. Introduction

Objectives 2
II.
Preliminary System Analysis. 3
III. • Preliminary Investigation
• Present System in use
• Flaws in Present System.
• Need of New System
• Feasibility Study
• Project Category
Software Engineering Paradigm Applied
IV. • Modules
• System / Modular Chart.
9
V. Software and Hardware Requirement Specification

VI. Detailed System Analysis 10

• Data Flow Diagram
• Numbers of Modules and Process Logic
• Data Structures and Tables
• Entity-Relationship Diagram

VII. System Design. 18

• Form Design
• Source Code
• Input screen & Output Screen
40
Testing and Validation Checks
VIII.
42
IX. System Security Measures
44
X. Implementation, Evaluation and Maintenance

XI. Future Scope of the project 48

XII. Suggestion & Conclusion 50

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52
XIII. Bibliography& References

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Introduction

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1. Introduction

Our project has also lots of information for day to day report which is so much
important. With this software the reporting will be easy to manage. There will be
no need have kept the record manually. We can use computerized report for
“College Management System”. It is time saving power saving and easy to use.
Various drawback of present manual system is eliminated. Thus the system is
much more efficient in all aspect. A new system is designed and developed to
meet the challenge of speedy and efficient system. We decide to take
computerized “College Management System” report as a subject of my project
because we think it is very essential for keeping all the important.

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Objectives

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Objectives
The main purpose of the project is to provide service to the College
Management System. In this project techniques are implemented to make system
bit easier or convenient.

Following are the objectives of developed system:

➢ To store the data collectively and systematically.

➢ To save the past records.

➢ To provide the security through password.

➢ Easy payment and finance facility.

➢ To provide more efficient and fast printing facility.

➢ It has all the facility that makes the working fast & gives good facility to
maintain & store all the data.

➢ It saves time and manual efforts.

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Preliminary System Analysis

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3. Preliminary System Analysis
i) Identification of need:

Identification of need of a system is very important for developing new system

or redefining the existing system as the accuracy of any system design depends
upon the accuracy in finding out the actual need and the actual problem and the
requirement of the user.
The basic reason behind this step is to investigate the actual problem faced by
the user in the present manual system. This will give an idea about the future
requirement i.e. whether the user want to create a new system or want to modify
the current system.
Before developing this project we have identified the various problems faced
at the box office. At present the system is working manually. Hence the
computerized system is developed to meet the requirement of the user.

ii) Preliminary Investigation:

The basic input of any activity is data that would be later processed to obtain the
desired information. In order to get fruitful information, it is necessary to collect
related data. With the combination of various data we can get many types of
information for the smooth functioning of any activity.
The paper work that has been used in any box office maintain the record of
various booked tickets is very time consuming so it is very necessary to keep
track of assigned tickets.
To meet all this requirement, a system is needed which will keep record of
all the activities carried out at the box office in a well designed manner.

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iii)Flaws in Present System:

The existing system is manual and has many flaws. The system did fulfill the
requirement of the earlier time but today with over population and the bulky
records the system has aged off.

• Less Accurate
• Less efficient
• Possibility in creating mistake in calculations
• Time consuming process.
• Bulk of paper work.
• The most important factor is that time and speed greatly affects during
working in manual system

iv) Need of New System:

• This system reduces paper work.

• This system reduces errors.
• It is easy to access present data.
• Direct access by operator to seat booking information of the client.
• Systematic storage of record.

Only a single person can operate this system. It also provides proprietor best tools
to access all the information about his business to work on it. The application
deals with all those small aspects of business. We decided to create this entire
project in VB6.0 because it provides graphical interface, user-friendly, easy to
understand. Coding, compilation and debugging can be easily done and errors can

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be found more accurately and effectively. Access is used as database since it is
very easy to handle and operate. In access it is also easy to access data into front
end.
The logic behind rest of the operation is varying, simple to develop, as the desired
record and searching of records is conventional. This project helps client to
manage its various transactions and information related to its clients and
management system.

.
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v)Feasibility Study:

• Feasibility of a system means whether the system is practically possible to

build or not. It also evaluates the benefits of the new system.
• Feasibility is evaluated from developer’s and Students’s point of view.
• The software/system which is to analyze in sufficient detail and it is to be
developed is technically, operationally and economically feasible.

Technical Feasibility
Technical feasibility centers on the existing computer system i.e. the availability
of the required hardware, software and the operating system. This project is
developed in visual basics 6.0 which can be run on any system with the required
configuration.

Operational Feasibility
The proposal system/software is user-friendly in nature. This system will be
helpful for the user to perform all necessary operations efficiently and effectively.
The Graphical User Interface is self-explanatory; as a result there is no need of
providing any kind of training to the user about the software provided.
Demonstration of the system/software once to the user will definitely help the
user update the software efficiently.

Economic Feasibility
The cost of installing this project is not high. Once installed, the project gives
long-term benefit. The cost of hardware and software that is required to build the
system is very much within the reach of the organization. So, it is possible to go
ahead with the proposed system from economic point of view.

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vi). Project Category:

ABOUT RDBMS

RDBMS is the presentation of the data. It provides a set of more or less flexible
and sophisticated tools for handling information. These tools support the
following tasks.

• Defining a database
• Querying the database
• Adding editing or deleting data from the database
• Modifying the structure of the database
• Securing the data from public access
• Communicating within the networks
• Exporting and importing data

Because it gives so much control over the data, RDBMS can also serve as
the foundation for products that generate applications and extract data .There
are three major roles involved in the development, implementation or the using
of the RDBMS.
They are

• The database administrator who has a special set of privileges that give him a
complete control over the data and includes such functions as creating primary
database structures, modifying them, backing up and restoring them.

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• The system developers who can create application ranging from simple data entry
forms to comprehensive multi user application.
• The end user who must query the system and generate the output.

A good RDBMS and a well –designed Relational database give you some
important benefits.
• Data integrity and consistency maintained and enforce by the RDBMS.
• Redundant data eliminated or kept to a practical minimum.
• Data retrieved by the unique key.
• Relationships expressed through matching keys.
• Physical organization of the data managed by RDBMS.
• Optimization of storage and database operation execution times.
• Concurrency: database users don’t corrupt each other’s work.

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GUI (GRAPHICAL USER INTERFACE)

The GUI provides picture – oriented interface. Instead of typing

command, it provides menus and icons (small representation pictorial
images) which the programmer can select by pointing to with a mouse
and then clicking one or its buttons. A GUI is software; WINDOWS
present programs, procedures, files, commands, etc. as graphical
symbols. The user interacts with the computer by manipulating the
graphical symbols and menu instead of typing commands. WINDOWS
is not an operating system. It can run under DOS. In DOS operating
system the programmer has to type commands, when Windows -3
versions were introduced in 1990. Its later version is: WINDOWS -3.1,
WINDOWS-3011 AND WINDOWS for Workgroups. Today the
operating system WINDOWS -95 and WINDOWS -98 include
WINDOWS graphical interface for their operation.

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Software and Hardware

Requirement Specification

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Software Specifications

Language: PHP

➢ Database: Ms-Access

➢ Operating System: Windows XP Professional, windows 7, windows 8.

(Resolution – 1024 by 768 pixels).

➢ Server : Visual Basic .NET

HARDWARE SPECIFICATIONS

Computer having: -
Processor Intel[R] Pentium 4 above
RAM 512 MB of RAM
Hard Disk 10GB or above
Monitor 14” or above color monitor
Printer Black & White/ Color
Printer
Keyboard & Mouse PS2 / USB

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Detailed System Analysis

Page | 17
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• Data Flow Diagram

Admin

Students
Login to College Details
Admin
Management
System
Details

Availabilit
y

Leaving

Course

Reports

Page | 18
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• Number of Modules

1. Forms
• Admin
• Student
• Course
• Teacher
• Leaving

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• Data Structure and Tables

TABLE: Student Table

Sr. No. Field Name Type Size Description

1 ID Number 10 Student ID

2 Name Text 20 Student

Name

3 Quali Text 35 Qualificatio

n
4 Dob Text 36 Date Of
Birth
5 Add Text 37 Address

6 City Text 38 City

7 Mno Number 35 Mobile No

8 Photo Text 10 Photo

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• Table : Admin Table

Sr. No. Field Name Type size Description

1 ID Number 15 Course ID
2 Name Text 20 Course Name
3 Add Text 30 Address
4 City Text 10 City
5 Mno Number 10 Mobile No

• Table: Course Table

Sr. No. Field Name Type size Description

1 ID Number 12 ID
2 Cname Text 15 Course Name
3 Class Text 25 Class name
4 Dur Text 25 Duration
5 Fees Text 25 Fees

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• System Chart

College Management
System

Course Leaving
Admin Students

Process Process Process Process

Report

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• Entity Relationship Diagram

Course

Code Contents

Address
Name
City

Id
Email

Mobile
Exam Date
Students Number

Time

Result
Subject Class Name
Name

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Id Name

Address

Pincode
Gender
Teacher

Mobile
Number

City Degree

Page | 24
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System Design

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• Source code

CODING FOR MAIN FORM

<?php
include('../connect.php');
?>
<!DOCTYPE html>
<html>
<head>
<meta charset="utf-8">
<title>Dashboard Page</title>
<meta name="viewport" content="width=device-width, initial-scale=1">
<!-- Latest compiled and minified CSS -->
<link rel="stylesheet"
href="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/css/bootstrap.min.css">

<!-- jQuery library -->

<script
src="https://ajax.googleapis.com/ajax/libs/jquery/3.5.1/jquery.min.js"></script>

<!-- Latest compiled JavaScript -->

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<script
src="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/js/bootstrap.min.js"></sc
ript>
</head>
<body>
<?php
include('header.php');
?>

<div class="container-fluid">
<div class="panel panel-default">
<div style="background-color:red; color: white;"
class="panel panel-header">
<center><h2>Dashboard Page</h2></center>
</div>
</div>

<div class="row">
<div class="col-sm-6">
<div class="panel panel-default">
<div style="background-color: orange;"
class="panel panel-header">
<center><h3>Leaving</h3></center>
</div>
<center>
<span style="font-size: 30px;"
class="glyphicon glyphicon-list-alt"></span>
<?php

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$leaving=mysqli_query($con,"
SELECT * FROM `leaving` ");
$lresult= mysqli_num_rows($leaving);
?>
<h4>Leaving - <?php echo $lresult;
?></h4>
</center>
</div>
</div>

<div class="col-sm-6">
<div class="panel panel-default">
<div style="background-color: orange;"
class="panel panel-header">
<center><h3>Students
Details</h3></center>
</div>
<center>
<span style="font-size: 30px;"
class="glyphicon glyphicon-user"></span>
<?php
$sdata=mysqli_query($con," SELECT
* FROM `register` ");
$sresult= mysqli_num_rows($sdata);
?>
<h4>Students Details - <?php echo
$sresult; ?></h4>
</center>
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</div>

</div>
</body>
</html>

CODING FOR STUDENT DETAILS

<?php
include('../connect.php');
?>
<!DOCTYPE html>
<html>
<head>
<meta charset="utf-8">
<title>Students Detail Page</title>
<meta name="viewport" content="width=device-width, initial-scale=1">
<!-- Latest compiled and minified CSS -->
<link rel="stylesheet"
href="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/css/bootstrap.min.css">

<!-- jQuery library -->

<script
src="https://ajax.googleapis.com/ajax/libs/jquery/3.5.1/jquery.min.js"></script>

<!-- Latest compiled JavaScript -->

<script
src="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/js/bootstrap.min.js"></sc
ript>
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</head>
<body>
<?php
include('header.php');
?>

<div class="container-fluid">
<div style="background-color: royalblue;color:white;" class="well
well-sm">
<center><h3>Students Page</h3></center>
</div>

<div class="row">
<div class="col-sm-4">
<input type="text" id="myInput" class="form-
control" placeholder="Search Here ....">
<script>
$(document).ready(function(){
$("#myInput").on("keyup", function() {
var value = $(this).val().toLowerCase();
$("#myTable tr").filter(function() {

$(this).toggle($(this).text().toLowerCase().indexOf(value) > -1)

});
});
});
</script>
</div>
<div class="col-sm-6">
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</div>
<div class="col-sm-2">
<a onclick="print()" class="btn btn-success" href="">Print</a>
</div>

</div>
<br><br>
<!-- student record start -->
<div class="table-responsive">
<table class="table table-bordered">
<thead>
<tr>
<th>stud Id</th>
<th>Date</th>
<th>Student Name</th>
<th>Contact</th>
<th>Address</th>
<th>Gender</th>
<th>Caste</th>
<th>Admission</th>
<th>Username</th>
<th>Password</th>
</tr>
</thead>

<tbody id="myTable">
<?php

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$ssc= mysqli_query($con,"SELECT *
FROM `register`");
while ($sdata =
mysqli_fetch_assoc($ssc))
{
?>
<tr>
<td><?php echo $sdata['rid']; ?></td>
<td><?php echo $sdata['rdate']; ?></td>
<td><?php echo $sdata['sname']; ?></td>
<td><?php echo $sdata['scontact'];
?></td>
<td><?php echo $sdata['address'];
?></td>
<td><?php echo $sdata['gender'];
?></td>
<td><?php echo $sdata['caste']; ?></td>
<td><?php echo $sdata['admission'];
?></td>
<td><?php echo $sdata['username'];
?></td>
<td><?php echo $sdata['password'];
?></td>
</tr>
<?php
}
?>
</tbody>
</table>
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</div>
<!-- students record end -->
</div>
</body>
</html>

CODING FOR LEAVING

<?php
include('../connect.php');

$id=$_GET['id'];
mysqli_query($con,"UPDATE `leaving` SET `status`='Approved'
WHERE `lid`='".$id."'");
?>
<!DOCTYPE html>
<html>
<head>
<meta charset="utf-8">
<title>Leaving Page</title>
<meta name="viewport" content="width=device-width, initial-scale=1">
<!-- Latest compiled and minified CSS -->
<link rel="stylesheet"
href="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/css/bootstrap.min.css">

<!-- jQuery library -->

<script
src="https://ajax.googleapis.com/ajax/libs/jquery/3.5.1/jquery.min.js"></script>
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<!-- Latest compiled JavaScript -->

<script
src="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/js/bootstrap.min.js"></sc
ript>
</head>
<body>
<?php
include('header.php');
?>
<div class="container-fluid">
<div style="background-color: pink;" class="well well-sm">
<center><h4>Leaving Page</h4></center>
</div>

<div class="row">
<div class="col-sm-2">

</div>
<div class="col-sm-8">
<h4>Leaving Data:-</h4>
<div class="table-responsive">
<table class="table table-bordered">
<thead>
<tr>
<th> Sr No.</th>
<th>Name</th>
<th>Date</th>
<th>Subject</th>
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<th>Message</th>
<th>Status</th>
<th>Action</th>
</tr>
</thead>

<tbody>
<?php
$ldate= mysqli_query($con,"SELECT *
FROM `leaving`");

$counter=1;

while ($lrow=
mysqli_fetch_assoc($ldate))
{
?>
<tr>
<td><?php echo $counter;
?></td>
<td><?php echo $lrow['lname']
?></td>
<td> <?php echo $lrow['ldate']
?></td>
<td> <?php echo $lrow['subject']
?></td>
<td> <?php echo $lrow['message']
?></td>

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<td> <?php echo $lrow['status']
?></td>
<td>
<a
href="leaving.php?id=<?php echo $lrow['lid']; ?>" class="btn btn-
success">Approved</a>
</td>
</tr>
<?php
$counter++;
}
?>
</tbody>
</table>
</div>
</div>
</div>

</div>

</body>
</html>

CODING FOR DASHBOARD

<!DOCTYPE html>
<html>
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<head>
<meta charset="utf-8">
<title>Dashboard Page</title>
<meta name="viewport" content="width=device-width, initial-scale=1">
<!-- Latest compiled and minified CSS -->
<link rel="stylesheet"
href="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/css/bootstrap.min.css">

<!-- jQuery library -->

<script
src="https://ajax.googleapis.com/ajax/libs/jquery/3.5.1/jquery.min.js"></script>

<!-- Latest compiled JavaScript -->

<script
src="https://maxcdn.bootstrapcdn.com/bootstrap/3.4.1/js/bootstrap.min.js"></sc
ript>
</head>
<body>
<?php
include('header.php');
?>

<div class="container-fluid">
<div class="row">
<div style="background-color: red; color: white;" class="panel
panel-header">
<center><h2>Dashboard Page</h2></center>
</div>

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</div>
<center><h2 style="background-color:greenyellow;">President
Mam</h2></center>
<div class="col-sm-4">
<img src="wanjari.jpg" height="500px" width="500px">
</div>
<div class="col-sm-8">
<h4>Dr. Smt. Suhasini G. Wanjari the President of Amar Sewa
Mandal is serving in the field of Education since last 42 years. She is former
Principal of Kamla Nehru Mahavidyalaya. Under her strong leadership, she has
developed this college as one of the most ideal institute in Vidarbha region.In
her regime she insisted for strict discipline & maximum attendance. As a result
of this, many colleges in Vidarbha got encouragement & they started the
same.Today Kamla Nehru Mahavidyalaya is a premier institute in Vidarbha
region, reaccredited with NAAC ‘A’ grade(3.13 CGPA) serving more than 6200
students.</h4>
<br><br>
<h4>To promote progressive measures for the achievement of
qualitative benchmarks, an institution requires constant dedication and tireless
hard work by the management as well as staff. With a conglomeration of
vigilant observance and ameliorative stance, we plan to preserve the rich
cultural and disciplinary legacy of our college by infusing moral and spiritual
values in the young minds and instilling in them a sense of service to the society
in general and the humanity at large.</h4>
<br><br>
<h4>The Management as well as the staff constantly strive to
combine technology with tradition and imbibe those life skills in the students
that are necessary for peaceful existence. Activities that have been a hallmark of
Kamla Nehru Mahavidyalaya, have been those that have a value based imprint
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on not just the careers but the lives of the students who come here. The college
definitely plays a pivotal role in reshaping and remoulding young minds in such
a way as to make them responsible citizens of tomorrow.</h4>
<br><br>

<h2 style="color: orange;">Hon’ble Dr Suhasini Wanjari

President, Amar Sewa Mandal</h2>
</div>

</div>
<hr>
<div class="container-fluid">
<center><h2 style="background-color:greenyellow">Secretary
Sir</h2></center>
<div class="col-sm-4">
<img src="abhijeet.jpg" height="300px" width="500px">
</div>
<div class="col-sm-8">
<h4>Since its inception the institution has constantly strived to
improve its operational efficiency, expand its reach, usher in the latest
technological and pedagogical devices, sharpen the research tendencies of the
students, and provide them an exposure into the outside world. Learning has
been synchronized with various seminars, projects, visits and competitions
which foster easy acquisition of different skills. The college has achieved
phenomenal success in not just providing degrees to the students, but by
conducting such programs it has enabled them to attain life skills which would
procure to the moulding of their careers and characters.</h4>
<br>

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<h4>Setting benchmarks by amalgamating technology and
tradition the college will continue to focus on imparting value orientation and
life skills to the students to face global challenges. This will be fostered with the
help of digital class rooms, state-of-the-art research laboratories and hi-tech
library. Conglomeration of latest ultra modern technology in teaching and
research with infusion of values would surely equip the students to be excellent
professionals and dutiful citizens of tomorrow.</h4>
</div>
<br>
</div>
<hr>

<div class="container-fluid">
<center><h2 style="background-color:greenyellow">Principal
Sir</h2></center>
<div class="col-sm-4">
<img src="principal.jpg">
</div>
<div class="col-sm-8">
<h4>Kamla Nehru Mahavidyalaya a renowned educational
institute was established in 1983 by Amar Sewa Mandal. It was founded by the
visionary leader Late Shri Govindraoji Wanjari for the noble mission of
imparting quality education. The college is leading ahead under the dynamic
leadership of President Dr. Smt. Suhasini Wanjari and the Secretary of Amar
Sewa Mandal Adv. Abhijitji Wanjarri. The college has been re-accredited with
A+ grade by NAAC, with CGPA of 3.53.</h4>
<br>
<h4>It gives me a great pleasure to invite you to take an
initial peek into the heart that beater behind the appealing facade of Kamla
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Nehru Mahavidyalaya. I thank you for your interest in our exceptional
institution which has recorded four decades of constant development, in the
course of which it has accomplished much making it one of the colleges
recognized for its excellence and therefore, much sought after by the fresh
applicants.</h4>
<br>
<h4>The institute continuously strives to improve the
operational efficiency and has catered to the needs of diversified learners with
reference to running several courses in faculty of Science, Commerce, Arts and
Management studies at Undergraduate, Postgraduate and Doctoral levels. The
College has Ph.D. programmes in Chemistry, Physics, Electronics, Computer
Science, Mathematics, English and Commerce. During last five years more than
300 research papers in refereed National and International Journals have been
published. The college has also been associated with several International
Universities like University of Huddersfield UK, and Asia Pacific Quality
Network (APQN).</h4>
<br>
<h4>The Kamla Nehru Mahavidyalaya brings together
sound academic achievement with an intensive, vibrant co-curricular
programme that includes sports and leadership training programmes. Our
mission is to provide professional qualifications laced with technical skills and
to develop decision making capacity and enable the students to explore their
own capabilities. We aim to produce committed and better citizens and
professionals, rich in values and excellence with a promising future. At KNC
we believe that education is a wholesome, holistic exercise and for this we
strive to give a whole new meaning to the word. Coupling this basic premise
with the idea of a sense of belonging to one family of KNC. We look at
ourselves as ‘care-givers’, we care for the mind. Ours is a sterling academic
institution, we care for the person, the accent is on the all round development of
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personality. I wish you the best in the process of seeking to become a part of
this family.</h4>
<br>
</div>
</div>
</body>
</html>

ii) Input Screen & Output Screen

• MAIN FORM

STUDENTS LOGIN

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DASHBOARD PAGE

UPDATE PROFILE

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GALLERY

FESS DETAILS
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LEAVING PAGE

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Testing & Validation Checks

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Testing
Validations are nothing but the security measures taken at the time
of execution of any program. It is necessary for the analyst to take validation in
his project as it provides more accuracy and systematic flow to the project.
Validation not only stops input of false data but also provides information in the
form of message to the user to correct his mistake. Hence it plays a role of a guide
during input of data.

Validation put its control over the data in both characters as well as
integer data type. Whenever wrong data or invalid data is stored by the user it
fires the message immediately and warns the user to input correct data type.
Validations are classified into two types

1. Validating input transaction:

Validating input data is largely done through software which is the
programmer’s responsibility but it is important that system analyst must know

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what common problem might invalidate a transaction. Business committed to
quality will include validation checks as a part of their routine software

Three main problems occur with input transaction.

1. Submitting the wrong data to system,

2. Submission the data by an unauthorized person or

3. Asking the system to perform an unacceptable function.

2. Validating input data:

It is essential that the input data themselves along with the transactions
requested are valid. Several texts can be incorporated into software to ensure this
validity. We consider many possible ways to validate input and they are as
follows:

1. Test for missing data

2. Test for correct field length

3. Test for class or composition

4. Test for range or reasonableness

5. Test for comparison with stored data

6. Test for invalid values

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System Security Measures

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Security is an important term of any project (system) development.

Security provides a protection to the computer, database, and project from
unauthorized user. Security of computer facilities stored data and the information
generated is a part of successful conversion. Recognition of the need for security
is a natural outgrowth of the belief that information is a key organizational
resource. It is useful to think of security of the project data and information on an
imaginary continuum from totally secure to totally open. Security is the
responsibility of all those who come into context with the system. Security has
three interrelated aspects i.e. physical, logical and behavioral.

When you run this software, very first form which you find is a password frame
consisting of two textboxes for username and password. As soon as frame open
and ask for password from the user, user enters the correct password and will

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move on the next form otherwise move will not be allowed until and unless user
types the correct password.

IMPLEMENTATION, EVALUATION
AND MAINTENANCE.

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❖ Implementation
In this last phase of system development, we have implemented the
information system. This phase involves training users to handle the system some
training is done by users but oversight of training is the responsibility of the
system-analyst. In addition the analyst needs to plan for a smooth conversion
from the old system to the new one. This process includes converting files from
old formats to zero ones or building a database, installing equipment and bringing
the new system into production. It is primary way user training side preparation
file conversion when system is link to terminal or remote sides the
telecommunication network is also include after implementation. After
installation phase is complied and user staff is adjusted and created by system
evaluation and maintenance.

❖ Evaluation
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Evaluation is shown as part of this final phase of the System
Development Life Cycle Mostly for the sake of discussion. Actually, evaluation
takes place during every phase. A key criterion that must be satisfied is whether
the intended user are indeed using a system throughout at the time of development

We have been evaluating the evolving information system and

networks to give feedback for our essential improvement. In recognition the
evaluation of information system and network is important. We have taken many
evaluation techniques devised. These techniques include cost-benefit analysis
models that attempt to estimate the values of a decision based on the effects of
revised information using information theory, simulation, user evaluation that
emphasize implementation problem and user evaluation involvement and
information system utility approaches that examine the properties of information.

Each type of evaluation serves a different purpose and has invented

drawbacks. The revised decision evaluation approach present difficulty because
all variables involved within the design, development and information of the
project can not be calculated or qualified. The user involvement approach to
evaluation can be more comprehensive than others if it is expanded and
systematically applied.

Maintenance
After the system is installed it must be maintained. Means the
computer programs must be modified and kept up-to-date. Estimates of the time
spent by departments on maintenance have ranges from 40-60% of time spent
developing projects. Very little time remains for new system development

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Maintenance is performed for two reasons. The first of these is to
correct software errors. No matters how thoroughly the system is tested, bugs or
errors deep into the computer programs. The other reason for performing system
maintenance is to enhance the software’s capabilities in response to changing
organizational needs. Generally involving one of the following two situation

1. Users often request additional features after they become familiar with the
computer system and its capabilities

2. Hardware and software are changing at an accelerated phase.

The total cast of maintenance is likely to exceed that of system development. At

certain point it becomes more feasible to perform a new information system.
Maintenance is an outgoing process over the life cycle of an information system.
After the system is installed, maintenance usually takes the form of connecting
previously undetected program errors. Once these are connected the system
approaches a steady state, providing dependable service to its users.

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Future Scope Of The Project

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• This project will be beneficial for the College User currently on the manual
basis.
• It will also assure the modifications, update can be done as per the user needs.
• To provide security to the software, to ensure unauthorized access to data or
misuse of data. So that it is protected from the user who does not have the
authority to use it.
• As this project is highly flexible and can be modified as per requirement.
• This project is user friendly and full of GUI. So that, a person who is an end
user in computer world, can also easily access through this project.
• As this project will reduce the human efforts & save the time.

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Conclusion

The project entitled as College Management System is the system that deals
with the issues related to a particular institution. This project is successfully
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implemented with all the features mentioned in system requirements
specification.

The project entitled as College Management System is the system that deals with
the issues related to a particular institution.

➢ This project is successfully implemented with all the features mentioned in

system requirements specification.
➢ The application provides appropriate information to users according to the
chosen service.
➢ The project is designed keeping in view the day to day problems faced by
a college.
➢ Deployment of our application will certainly help the college to reduce
unnecessary wastage of time in personally going to each department for
some information.

Awareness and right information about any college is essential for both the
development of student as well as faculty. So this serves the right purpose in
achieving the desired requirements of both the communities.

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BIBLIOGRAPHY

Reference :-

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• Mastering Visual Basic 6.0 Published by BPB Publications

• Black Book Published by Dreamtech Press

1. Internet & World Wide Web: How to Program Deitel, PJ Deitel.

2. Web Development with Java Server Pages BY Duane K.Fields and
Mark A.Kolb.
3. The Complete Reference Java2 HerbertSchildt.
4. Core Servlets and Java Server Pages By Marty Hall.
5. Apache Jakarta-Tomcat by James Goodwill.
6. Practical PostgreSQL by John Worsley, Joshua Drake

Web Sites:
1] www.sves-srpt.ac.in
2] www.kings.cam.ac.uk

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