Report Writing Format, How to

Report Writing, and Report Writing

Sample and Examples

What is Report Writing?

Report Writing – A report is a written account of something that one has observed,
heard, done, or investigated. It is a systematic and well-organized presentation of
facts and findings of an event that has already taken place somewhere.

Reports are used as a form of written assessment to find out what you have learned
from your reading, research, or experience and to give you the experience of an
important skill that is widely used in the workplace.

Report Writing Format | English Writing Skills

Report Writing Format – Generally, two types of reports are asked in the CBSE
Class 12 English paper, namely, a newspaper report or a magazine report. A
newspaper report is one which is published in a newspaper and a magazine report is
generally written for a school magazine.

A well-written report must possess the following traits:

1. adherence to the specifications of report brief;
2. analysis of relevant information;
3. structuring material in a logical and coherent order;
4. presentation in a consistent manner according to the instructions of the report
brief;
5. making appropriate conclusions that are supported by the evidence and
analysis of the report;
Now, it is very important to follow a proper Report writing format. Not to forget
that format carries marks.

Report Writing Format for Class 12

Magazine Report Format
1. Heading– A descriptive title that is expressive of the contents of the report.
2. By line- Name of the person writing the report. It is generally given in the
question. Remember, you are not supposed to mention your personal details
in your answer.
 3. The opening paragraph (introduction) – It may include the ‘5 Ws’ namely,
WHAT, WHY, WHEN, and WHERE along with WHO was invited as the chief
guest.
4. The account of the event in detail- The proper sequence of events that
occurred along with their description. It is the main paragraph and can be split
into two short paragraphs if required.
5. Conclusion– This will include a description of how the event ended. It may
include quote excerpts from the Chief Guest’s speech or how did the event
wind up.

Newspaper Report Format

1. Headline- A descriptive title that is expressive of the contents of the report.
2. By line- Name of the person writing the report along with the designation. It
is generally given in the question. Remember, you are not supposed to
mention your personal details in your answer.
3. Place and date of reporting- It is generally not mentioned in a magazine
report separately, but here, it is.
4. Opening paragraph- It includes the expansion of the headline. It needs to
be short as it is a general overview of the report.
5. The account of the event in detail- It is generally written in two parts:
First, complete account of what happened in its chronological sequence
(preferably) and second, the witness remarks.
6. Concluding paragraph- This will include the action that has been taken so
far or that will be taken. It is the last paragraph.

Magazine and Newspaper Report

MAGAZINE NEWSPAPER
REPORT REPORT

Heading Headline

By line By line (along with

the designation)

Opening Date and place

paragraph

Account of Opening
 the event paragraph

Conclusion Account of the

event and witness
remarks

Conclusion

Report Writing Format Class 12 | Tips for Report

Writing
Tips to attempt a question on report writing
Here are a few valuable tips for you to attempt the class 12 English writing skills –
report writing question in a better way-
1. Make sure you use language which is suitable for the audience you are
addressing. The usage of complex vocabulary for addressing children is not
advisable.
2. Make sure you write in paragraphs.
3. Practice previous year question papers.
4. Read as many samples as you can. It will give you an idea as to how they are
actually written.
5. Read the question at least twice and highlight the important information. It is
very important to understand the question and read between the
lines. Albert Einstein once said,

“If you can’t explain it simply, you didn’t understand it well enough.”
1. Plan before you pen. Just make a list of all your important points on the rough
sheet (last sheet of your answer booklet) so that you do not forget relevant
points while writing. This also helps you in maintaining a sequence, which is
very important.
2. The presentation is very important.
3. Make sure you double-check for grammatical accuracy and spellings. They
carry marks.
4. Leave an adequate number of lines between paragraphs to make it look
clean.
5. Underlining the main points is very important. But it is advised to do it after
finishing your exam. Use a pencil and scale for underlining.
6. Make small sentences. It restricts the scope of grammatical inaccuracies.
Suggested value points as given in the sample paper released by CBSE-
VARIOUS ACTIVITIES IN THE ADOPTED VILLAGE
Suggested value points: A Report should answer the questions:
1. What – name of event and occasion
2. Where
3. When -date and time Activities (Teaching & Social Work) held
4. A comment on the quality of the activities organize

Report Writing Samples

Solved questions
Below are a few solved questions for you so that you get an idea as to how to
attempt Report Writing class 12 – Report writing questions well.
Remember, the more you read and practice, the better it is. As per, CBSE guidelines,
it should not exceed the prescribed word limit of 120-150 words

Q1. MMD School, Nashik, recently organized a science symposium on the

topic: ‘Effect of pollution on quality of life’. You are Amit/Amita Raazdan,
editor of the school magazine. Write a report on the event for your school
magazine. (120 – 150 words)
(SOURCE- CBSE 2020)
Answer:
Report on Science Symposium held at MMD School, Nashik
-By Amit/ Amita Raazdan, Editor of the school magazine
A symposium was organized on 1 January 2021 in the school on the topic “Effect of
Pollution on Quality of Life”. All the science students were a part of the elucidative
program.
The event started with the felicitation of the guest speakers. Thereafter, the
participants were espoused by Sh. Suraj Prakash. He acquainted them with the
objectives and goals of the workshop. The resource person Dr. Hari Om Gupta
reflected his profound knowledge on the topic and highlighted how important it is to
curb the menace of pollution.
An exalting demonstration of the effects of pollution on our lives galvanized the
engrossed participants. After the lunch break Dr. K.K. Arora, Resource Person,
exhibited the possible steps that can be undertaken at the personal level to reduce
pollution. It was followed by another session on the basic concept behind pollution
reduction which triggered the young minds into thinking innovative ways.
An interactive concourse ignited the inquisitiveness of participants. They have
committed themselves completely to bring about a change in the situation. The
informative workshop culminated with a vote of thanks proposed by the head of the
science department.

Q2. You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your
school has adopted a village as a social responsibility. Students are being
taken to teach the children of that village on a regular basis. Write a
report, for your school magazine, on the various other programs organized
there in 150-200 words.
(SOURCE- CBSE Sample Question Paper 2020-21)
Answer:
VILLAGE ADOPTION- A STEP TOWARDS BEING SOCIALLY RESPONSIBLE
-BY KARAN/ KRITI
On the occasion of World Literacy Day, L.M. Memorial Public School, Dwarka has
taken an oath to embrace the village named Rajpur.
The school has taken the responsibility of educating the people residing in the
village. Selected students from each standard are taken there every weekend,
during school hours to impart knowledge.
The first 6-month motive is to make each and every person capable of reading and
writing. Free books and stationery are being provided for quality education.
Children are given time to spend with each other, play games, and interact.
Apart from educational needs, special care is devoted to hygiene and sanitation.
Girls are being given awareness of the importance of menstrual hygiene as well.
Various talent hunts have been organized which left everyone overawed. The
immense enthusiasm and zeal in the people to learn is the main driving factor.
A family kind of environment is being created. The school treats the people of the
village as its own students and is unbiased. By adopting a village, the school is
making its students sensitive towards the needs of the environment at a young age.
It is committed to raising the leaders of tomorrow.

Important links
Formal Letter, Complaint letter
Format, Class 10 to 12
Examples, Format,
Sample Examples,
Sample

Letter to the Business Letter

Editor, Format, Format,
Examples, Examples,
Sample Sample

Q3. Cultural Society Sunshine Public School, Nellore organized an adult

literacy camp in its neighborhood. Write a report in 150-200 words on the
camp for your school newsletter. You are P.V. Sunitha, Secretary. Use the
following clues: no. of volunteers – hours spent in teaching – location of the
class – chairs, blackboards – no. of people attending the camp – benefit.
(SOURCE- CBSE 2020)
Answer:
ADULT LITERACY CAMP
-BY P. V. SUNITHA, SECRETARY
An adult literacy camp was organized by Cultural Society Sunshine Public School,
Nellore in the school neighborhood yesterday extending educational options to those
adults, who have lost the opportunity and have crossed the age of formal education.
The activities of the camp were carried out by the cultural society of the school and
there were a total of 25 volunteers.
The camp began with the welcome speech for the chief guest, Mrs. Kavita Naik, a
renowned social worker. 400 people were a part of the camp. They were divided into
different groups in accordance with their competencies.
They were taught the basics of being able to read and write. Free books and
stationery is being provided for quality education. All the arrangements including
desks and blackboards were done in advance.
Apart from educational needs, special care was devoted to hygiene and sanitation.
They were taught the basics of cleanliness like types of wastes and their
management. Refreshments were also provided to the participants. The immense
enthusiasm and zeal in the people to learn was the main driving factor.
The chief guest distributed the certificates of participation among the volunteers.
The camp ended on a positive note. There was an atmosphere of learning and
growing together.

Q4. You are Sandhya/ Sohan an active member of the Animal Lovers Club
which works for the welfare of animals by preventing cruelty to them.
Recently you visited Mahatma Gandhi Animal Care Home. You were
pleasantly surprised to see the good treatment given to the animals. Write
a report in 150-200 words on your visit.
You may use the following points: injured dogs and cats – abandoned pets –
very old animals – all very well cared for – well-equipped medical room –
veterinary surgeon – green surroundings.
(SOURCE- CBSE 2019 compartment)
Answer:
Visit Mahatma Gandhi Animal Care Home
-Sandhya/Sohan
Animal Lovers Club was recently invited by the Mahatma Gandhi Animal Care Home
for a visit where an opportunity to oversee the working of the organization was
given.
It is home to abandoned pets, rescued animals, and the ones injured on the streets.
There were many old animals as well. It was astounding to see the quality of care the
animals are being given. They have a family-like environment for them. This helps
them to heal faster and stay happy.
The animal home has all the facilities ranging from a well- equipped medical room to
a veterinary surgeon. Regular check-ups of those unwell by a team of veterinary
specialists are carried out.
The surroundings are animal-friendly as well. They are not being ruthlessly kept in
cages. They have green surroundings with enough space for them to play and
nurture.
Mahatma Gandhi Animal Care Home is doing a mind-blowing job by understanding
and fulfilling the needs of those who can’t speak for themselves. The experience was
an overwhelming one.

Q5. Independence Day was celebrated in your school. District Magistrate,

Ms. Indu Bala Sharma was the Chief Guest. Write a report on the function
in 150-200 words describing all the activities that took place. You are Head
boy/Head girl.
(SOURCE- 2019 COMPARTMENT)
Answer:
GD Goenka School celebrated Independence Day with great enthusiasm and
patriotic fervor. On the morning of August 14, 2020, our students presented hand-
made greeting cards and tri-color flag badges to the senior management
functionaries of the school.
The cultural program at school commenced with everyone singing ‘Vande Mataram’
followed by flag hoisting by the chief guest, Ms. Indu Bala Sharma, the District
Magistrate.
The spirit of freedom and nationalism was well exhibited by the students as well as
the teachers through a spectrum of patriotic poems, speeches, quizzes on freedom
fighter, songs, and dance.
Committed to the task of nation-building, both faculty and student teachers pledged
to serve their motherland through spreading education and serving the community.
A presentation on the historical evolution of the national flag of India was shown.
A documentary on the contribution of unsung heroes of Indian freedom struggle like
Tirupur Kumaran, Kamla Devi Chattopadhayay, and Khudiram Bose enlightened the
audience.
A few of them spoke on the history and significance of the Independence Day and
shed light on the special highlight of celebrations this year
It ended with a speech by the principal on the topic, “What does freedom mean to
me?” The celebration concluded with the inspiring words of the principal madam,
followed by the National Anthem and the distribution of refreshments.