Werabe University

Institute of Technology
Information Technology

ONLINE WEB BASED VEHICLE MANAGEMENT SYSTEM FOR

WERABE
NAME ID.NO
FUAD HUSSEN NSR/
AHMED CHENU NSR/00136
BEZAWIT SEBSIBE NSR/00
HAYAT FANTAW NSR/00
 Werabe University
Institute of Technology
Information Technology

ONLINE WEB BASED VEHICLE MANAGEMENT SYSTEM FOR

WERABE BUS STATION
NAME ID.NO
FUAD HUSSEN NSR/
AHMED CHENU NSR/00136
BEZAWIT SEBSIBE NSR/00
HAYAT FANTAW NSR/00
 Approval Form

This is to confirm that the project report entitled ____________________________

submitted to Werabe University, Institute of Technology department of (your department
name) in partial fulfilment of the requirement for the award of the degree of Bachler of
Science in (department name) is an original work carried out by Student Name 1, Student
Name2, , Student Name3, under my guidance. The matter embodied in this project is
reliable and is genuine work done by the student and has not been submitted whether to
this University or to any other University /Institute for the fulfilment of the requirement of
any study.

Student Team Approval Form

Student Name Student Signature

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Advisor and department head Approval Form

Advisor Name Advisor Signature

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Department Head Name Department Head Signature

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Examiner Approval Form

Abstract
This project proposes the development of an online web-based vehicle management system
(VMS) for Werabe Bus Station. The system aims to streamline and automate the
management of bus operations, including scheduling, vehicle tracking, maintenance, and
ticketing. By integrating real-time data and GPS tracking, the VMS will enhance operational
efficiency, reduce manual errors, and improve overall service quality. The system will also
provide a user-friendly interface for both staff and passengers, allowing for easy access to
information and seamless management of bus resources. This digital transformation is
expected to optimize resource utilization, minimize operational costs, and elevate the
passenger experience at Werabe Bus Station.
Acknowledgments
We would like to express our sincere gratitude to all individuals and organizations who
contributed to the successful development of the Online Web-Based Vehicle Management
System for Werabe Bus Station.
Our deepest appreciation goes to the Werabe Bus Station management and staff for their
unwavering support and collaboration throughout the project. Special thanks to our technical
team for their dedication, expertise, and hard work in designing and implementing the
system. We also extend our thanks to the users and testers who provided valuable feedback
during the development stages.
We acknowledge the guidance and encouragement received from our academic mentors and
peers, whose insights were invaluable. Lastly, we are grateful to our families and friends for
their continued support and encouragement.
Without the collective efforts of all these contributors, this project would not have been
possible. Thank you all for your contributions and support.
List of abbreviation/ Acronyms
CD:
GPS:
PHP:
VMS:
 1. Introduction

Online vehicle management system will intend to advocate for the need of bus station to
change the manual system to automated system vehicle management system.

Automated systems make it possible to have a better accuracy, to increase the quality of the
work, to reduce the time it takes, to minimize cost and organization of data in most
advantageous condition, to make data transfer easier and also make it possible to save and
back up all transactions in case of vehicle management to keep the data in a centralized way
which is available to all the users simultaneously.

2. Background Study
An online web-based vehicle management system (VMS) can address these challenges by
automating and streamlining various processes such as scheduling, vehicle tracking,
maintenance, and ticketing Design and Development of a Web Based Vehicle Management
System.
The proposed VMS for Werabe transport system aims to integrate real-time data and GPS
tracking to provide accurate and up-to-date information on vehicle locations and statuses
Design and Development of a Web Based Vehicle Management System. This system will
enable better resource allocation, reduce manual errors, and improve overall operational
efficiency Design and Development of a Web Based Vehicle Management System.
Additionally, a user-friendly interface will facilitate easy access to information for both staff
and passengers, enhancing the overall user experience Design and Development of a Web
Based Vehicle Management System
By implementing this VMS, Werabe Bus Station can optimize resource utilization, minimize
operational costs, and elevate the quality of service provided to passengers Design and
Development of a Web Based Vehicle Management System The system will also support
data-driven decision-making, allowing for more effective management of bus operations and
maintenance schedules Design and Development of a Web Based Vehicle Management
System
3. Motivation OF Study
The motivation behind studying and developing an online vehicle management system for the
Werabe transport system stems from the need to modernize and optimize the current
operational processes, enhance service quality, and improve overall efficiency. Several key
factors drive this motivation:

Operational Efficiency
- The existing manual methods of managing vehicle operations, including scheduling,
maintenance, and reporting, are often prone to errors, delays, and inefficiencies. An online
system will automate these processes, significantly improving accuracy and reducing the time
required for various tasks.

Real-Time Information
- Providing real-time data on vehicle locations, ticket availability, seat allocations, and
emergency situations will enable better decision-making and resource allocation. This instant
access to information can greatly enhance the responsiveness and flexibility of the transport
system.
Improved Passenger Experience
- By enabling features such as online reservations, viewing ticket and seat availability, and
reporting emergencies, the system aims to offer passengers a more convenient and reliable
service. This improved user experience can lead to increased passenger satisfaction and
loyalty.
Enhanced Communication
- The system will facilitate better communication between drivers, passengers, and
management through features like notifications, comments, and emergency reporting.
Efficient communication channels can ensure that issues are promptly addressed and
resolved.
Data-Driven Decision Making
- Generating and sending detailed reports will provide management with valuable insights
into the operational performance, helping them make informed decisions. This data-driven
approach can lead to more strategic planning and effective management of resources.

4. Statement Problem
  View Notification and Comment
- Organizing and prioritizing comments and notifications efficiently.
- Ensuring timely and relevant notifications.
 Vehicle Maintenance
- Keeping track of maintenance schedules and records.
- Ensuring all vehicles are properly maintained without oversight.
 Vehicle Registration
- Verifying and securing vehicle registration data.
- Preventing unauthorized access to registration information
 Manage User Accounts
- Handling user account creation, updates, and deactivation securely.
- Preventing unauthorized access and ensuring data privacy.
 Make Reservation
- Ensuring the reservation system handles concurrent bookings effectively.
- Avoiding double bookings and managing cancellations.
 Show Availability of Ticket
- Providing real-time updates on ticket availability.
- Ensuring the information is accurate and up-to-date.
 Show Availability of Seat
- Accurately displaying seat availability and preventing overbooking.

- Ensuring user-friendly access to seat information.

5. OBJECTIVE OF THE PROJECT

5.1 General objective

The general objective of this project is to develop an efficient, user-friendly, and
comprehensive online web-based vehicle management system for Werabe Bus Station. The
system aims to streamline vehicle and service management processes, improve operational
efficiency, enhance user experience, and provide reliable and real-time information to both
managers and passengers.

5.2 Specific Objectives

 Generate and Send Reports
 o Create a module that allows managers to generate comprehensive reports on
tasks performed and identify any issues or problems that need addressing.
 View Notification and Comment
o Develop a feature that allows managers to view comments and notifications
submitted by drivers, facilitating better communication and issue resolution.
 Vehicle Maintenance
o Implement a system for tracking vehicle maintenance schedules and managing
repairs based on damage or predefined maintenance intervals.
 Vehicle Registration
o Provide a module for managers to register new vehicles and keep accurate
records of all registered vehicles.
 Make Reservations
o Support the reservation process by enabling managers to make reservations for
passengers, ensuring efficient booking and allocation of seats.
 Show Availability of Tickets
o Implement a feature that allows passengers to check the availability of tickets
in real-time, enhancing their planning and booking experience.
 Show Availability of Seats
o Develop a system that displays seat availability and allows passengers to view
and select their seats based on personal information provided.
 These specific objectives aim to address the key functionalities required for an
effective vehicle management system, ensuring that all aspects of vehicle and service
management are covered comprehensively. 6. Scope and Limitation of the Project

1.4. Scope of the project

The system contains modules that can handle vehicle and service requester like:

 Emergency report: allows the passengers and the drivers to report emergency
conditions remotely which are happened in anywhere of their action.
 Generate and send reports: It allows manager generating report for the tasks
performed and if there is any difficult problem.
 View notification and comment: It allows manager to see the comments that are
submitted from the driver.
 Vehicle maintenances: Vehicles should be maintained when they are damaged or
based on schedule.
 Vehicle registration: Allow the Manager to register vehicle.
 Manage user account: Manager create & deactivate account for users and users can
update their account.

 Make reservation:-the system supports the actors of the system i.e. managers to
make reservation for passengers.
 Show availability of ticket:-the proposed system of the project is support the
passengers to see availability of tickets in the system.
 Show availability of seat:-the system show availability of seat numbers of the
passengers so the passenger see his/her own seat numbers based on the
System required personal information from users.
Out scope of this project are the functions such as detecting current location, sensing
coming car and arriving car as these functions require sensor and GPS technology.
6.2 .Limitation
 While the online vehicle management system for Werabe Transport System offers
numerous benefits, it also has certain limitations:
 Initial Implementation Cost
- Setting up the system involves significant initial investment in technology,
software, and training, which could be a financial burden.
 Internet Dependency
- The system relies heavily on stable internet connectivity. In areas with poor or
intermittent internet service, the system's effectiveness may be compromised.

 Technical Complexity
- Developing and maintaining a robust system requires technical expertise,
which may not be readily available. Technical issues may arise, requiring
ongoing support and maintenance.
 User Adaptation
- Staff and users may need time to adapt to the new system. Resistance to
change and the learning curve associated with new technology can be
challenging to manage.
 Data Security and Privacy
- Protecting sensitive information, such as personal data and vehicle records, is
crucial. The system must implement robust security measures to prevent data
breaches and unauthorized access..
 Dependency on Technology
- The system's functionality is heavily dependent on technology. Any technical
failures, such as server downtime or software bugs, can disrupt operations.

7. Methodology

7.1. Hardware Requirement

 Computer: To develop the documentation as well as the application.
 Flash: Used as move data from one to other.
 CD: Used as a backup.
 7.2. Software requirement
Modeling software
 EDRAW Max and visual paradigm.
 Used to draw diagrams like use case diagram and activity diagram.
Designing Software
 MySQL server
 This software will used for designing Database.
Implementation Software
 Operating System: Windows 10
To have good speed of operations or execution time of tasks.
Notepad : To write PHP codes.

8 .Significance of the project

After development of the new system: it gives the following advantages.

 Passengers get high satisfaction.

 High coordination between various employers.
 To have good authentication and security.

 To make easy and fast report generate

 Easy to process requests.

 Easy to manage historical data in secure manner.
 Minimizes cost of operations and the work load.

 Avoiding improper resource consumption and data loss.

 To make easy vehicle assignation.

 Easy to get the required detailed information about specific vehicle.

9. Target Beneficiaries
The online web-based vehicle management system (VMS) for Werabe Bus Station is
designed to benefit multiple stakeholders, each gaining significant advantages from its
implementation:

1. Passengers
 - Enjoy streamlined ticket booking and real-time bus tracking for a smoother travel
experience.
- Access up-to-date information on schedules, routes, and availability, reducing waiting
times and improving travel planning.

2. Bus Station Management

- Improve operational efficiency with automated scheduling, tracking, and maintenance
management.
- Gain insights from data analytics to make informed decisions and optimize resource
utilization.

3. Bus Operators and Drivers

- Simplify the process of tracking vehicle status, maintenance needs, and schedules.
- Receive timely notifications and updates, enhancing communication and reducing errors.

4. Maintenance Teams:
- Benefit from an organized and accessible system for tracking maintenance schedules and
history.
- Ensure timely and efficient maintenance, reducing the risk of vehicle breakdowns and
improving safety.

5. Ticketing and Customer Service Staff

- Streamline ticketing processes and improve customer service with easy access to real-time
information.
- Enhance the overall efficiency of handling passenger inquiries and ticket sales.

6. Local Community
- Experience improved public transportation services, contributing to better mobility and
connectivity.
- Benefit from a more organized and reliable transportation system, supporting local
economic growth.

7. Regulatory Bodies
 - Gain better oversight and compliance with transportation regulations through accurate
data tracking and reporting.
- Ensure higher standards of safety and service quality within the transportation sector.

The implementation of the VMS at Werabe Bus Station aims to create a more efficient,
reliable, and user-friendly transportation solution, ultimately benefiting all stakeholders
involved.

Is there anything specific you would like to add or modify?

10. Feasibility study

Here we are going to see whether our project is technically, economically and operationally
feasible or not which enables us to decide to continue or halt the project.

10.1 .Operational feasibility

This vehicle management system is operationally feasible and it doesn’t affect the
organization structure. It transforms the current manual transportation activities to a well-
organized system by reserving seats, sending maintenance request, reporting emergencies
and other common activities. The system is also operationally feasible in terms of
reliability, maintainability, supportability, usability and flexibility. The system will be:-
 Operated by any users
 User friendly
 Easier for navigate the page

10.2 . Technical feasibility

Our project is technically feasible, because it can generate outputs in a given time, easy to
communicate and generally it satisfies the end-user’s requirement. And also our system can
work with the current technology and our focus is to develop well organized dynamic
application that is technically efficient and effective for managing the transportation sector.

10.3 .Economic feasibility

In existing manual vehicle management system the stakeholder’s have to maintain a large
number of papers or forms. This can be avoided by putting the data in the computer format
that is cheaper and reliable. Since the cost of resources for development of system satisfies
the organization, the software is economically feasible. It has two benefits.
 Tangible benefits:-
 Reduction of resource wastage
 Reduction of space needed to record data.
 Intangible benefit:-.The system we are developing has many intangible benefits that
revolve around mental satisfaction of users. those are:-
 Give better and effective service
 Error reduction.
 Increase efficiency
 Increase security

Hardware cost
Table 1: Hardware cost

NO material Amount Unit price Total price

1 Hp Pc core i5 1 35,000birr 35,000birr
2 Paper(A4) 1packet 850birr 850birr
3 pen 4 25birr 100birr
4 print 120 2birr 240birr
5 transport 5 day 40birr 200birr
6 Flash(16) 1 300birr 300birr
Total 36,690

Software cost
Table 2: software cost

NO material price

1 Microsoft office 2010 free

2 Visual paradigm 12.0 free

3 Window10 free

4 Xampp server free

Total free