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Proj Coordinator

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16 views3 pages

Proj Coordinator

Uploaded by

porfourteen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Job Description

Position Project Coordinator (Emergency Response) Grade


Department & Programmes, Kilifi Date March 2017
Location
Duration 5 Months Fixed Term Contract
Reports to Emergency Response Manager
About Plan Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls. We believe in the power
and potential of every child. But this is often suppressed by poverty, violence,
exclusion and discrimination. And it is girls who are most affected.
Purpose The Project Coordinator (Emergency Response) will coordinate emergency
response activities in Kilifi, ensure timely, appropriate and effective emergency,
assessment, response and monitoring implementation in line with Plan policy,
strategy and good practice.

Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
The job holder will be responsible for managing the project budget as per the donor requirements. S/he
will be responsible for ensuring that all activities under the project are delivered in the right amounts and
to the right targets in line with Plan Policy and Strategy. . S/he will also support other emergency related
initiatives which will contribute to the resilience building of the communities/schools. This position reports
to the reports to the Disaster Preparedness & Response Manager supervises 3 Food Monitor any other
temporary project staff that may be hired for disaster response.

Key Responsibilities – Key End Results of the Position:

“What” is done and “why”, but not “how”; include indicators for success.

 Plan and implement time-bound County disaster response initiatives in line with policy, strategy and
good practice.
 Develop and maintain a relevant and extensive contacts, relationships and network for emergency
response and assessment; response planning and coordination; fundraising and other resource
mobilization purposes, and Plan profiling with appropriate INGO organizations, Government and
people.
 Ensure relief supplies are delivered as per the agreed quality and quantities including safe
transportation and storage.
 Ensure rapid, accurate and focused production of and access to information, including project
implementation assessment and activities/programs in the county to the manager as agreed (such
as original reports on food security, weather, harvest, nutrition, school attendance, dropout rates
etc).
 Establish and maintenance disasters information database or similar covering all possible technical,
supply, human resource, communications, logistics and other needs for immediate access and use
in disaster response.
 Ensure an effective, responsive and well-prepared team and support requirements during the
response (ICT, office space and equipment, communication requirements including emergency
alternatives, stand-by supplies etc).
 Prepare monthly, quarterly and donor reports including project financial projections.
 Provide data for situation reports preparations.

1
Dealing with Problems:

Complexity of problems handled and the degree of investigation, analysis, and creative thinking required
to solve them.

The position involves focused, incisive decision making based on logical and clear assessment of
ordered information. Forward thinking and rapid alternative decision-making relating to alternative
actions will be required frequently. All delays or implementation challenges must be addressed and
resolved immediately with same-time communication with supervisor/relevant management. The post
holder must thus demonstrate the ability to rapidly identify and solve problems; think fast in a focused
and objective way to meet the high demands of disaster program dynamics.

The post holder needs to have excellent facilitation and report writing skills as the role requires frequent
facilitation of training workshops and preparation of reports. The person also needs to demonstrate
critical thinking as they will be expected to carry out assessments and provision of technical inputs. The
job holder should also be able to think strategically and at the same time have very good negotiation and
advocacy skills, as his/her responsibilities will involve working with different stakeholders.
 Deal with a diverse number of conflicts that may arise in the course of executing the responses.
 Negotiate and liaise with stakeholders, as delegated by Plan, e.g. relevant government departments,
community, to ensure that the work goes on well.
 Manage accountability issues with the relevant staff whenever they arise.
 Manage and support staff as they operate in unpredictable environment.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low)
of the contact.
Regular
 Disaster Preparedness & Response Manager, Area Manager Kilifi Programme, Implementation
Manager Kilifi, Food monitors.
Intermittent
 Intermittent – Grants team, Human Resource, DCD, CD.

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, and experience.

 Degree, preferably in disaster related field /food security and livelihoods.


 At least 3 years’ experience in relief/disaster response including management responsibility in
implementing or coordinating disaster preparedness and response at County level, preferably with
an INGO.
 Proven experience in relief/disaster response.
 Strong coordination and organization skills.
 Good communication and negotiation skills.
 Good understanding of theory and best practice and related technical information in
disasters/emergencies and its application in development programming.
 Have an understanding of supply chain in a relief response.
 Good report writing skills.

2
Values
Commitment to Plan Values.

Physical Environment and Demands:


Highly demanding and stressful during times of emergency response, particularly in start-up phases,
with long working hours and frequent travel at little/no notice. Otherwise, usual office environment with
frequent contacts with other organizations and field trips. Must be willing to work in Kilifi and be flexible
in case of any other emerging emergencies that will require his/her support.

Level of Contact with Children:


Medium: Frequent interaction with children.

Signatures:

Signature of Employee & Date Name & Signature of Supervisor & Date

***** END OF JOB DESCRIPTION*****

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