Keyboarding and

Document Processing
OA 102
Course Component: O ce Administration Core
Course Name: Keyboarding and Document Processing
Course Code: OA102
Pre-requisites: None
Course Credits: 3
Contact Hours/ 5
Week:
Course Description: The course involves the application of keyboarding
principles and techniques in the production of di erent
styles and forms of business documents. The course
develops the student’s ability to encode 35 words a minute
with one error per minute on a 5-minute timed writing. The
students should be able to acquire the basic keyboarding
skills that are necessary in the preparation of letters,
memoranda, reports, and other business communications.
 COURSE CONTENT I. The Upper Keys or “QWERTY” Semi-Final Examination
I. Applying the touch method in operating a. Finger assignment for QWERTY I. Special Keys on Number Keys
the keyboard and numeric keypad. b. Location drill on R and U
a. Implement proper keyboarding technique c. Location drill on T and Y a. Reaching for the special symbols through the
b. Execute the touch method in operating d. Location drill on W and O number keys
the alphabetic keys e. Location drill on E b. Quotation marks
c. Execute the touch method in operating f. Location drill on Q and P c. Number symbols #,$,%, hyphen, dash, Asterisk mixed
the function keys g. Techniques in improving speed and numbers
d. Execute the touch method in operating accuracy
the number /symbols keys I. The Lower Keys I. More Special Symbols
e. Execute the touch method in operating a. Location drill on V and M a. Peso Sign
the numeric keypad b. Location drill on B and N b. Minus Sign
f. Proper posture in encoding c. Location drill on C c. Division Sign
d. Location drill on X d. Multiplication Sign
e. Location drill on > and / e. Equal Sign
I.
f. Rules in using punctuation mark f. Plus Sign
Home Position and Guide Keys Midterm Examination g. Ditto Mark
a. Home position for left hand (ASDF) I. The Letter Keys h. Greater/Less than sign
b. Home position for left hand (JKL) a. Keyboard master on letter keys i. Brackets
c. Using the arrow keys b. Keyboard control on upper reaches j. Colon and Semicolon
d. Highlighting techniques in editing c. Keyboard control on lower reaches k. Back slash and Slash sign
d. Keyboard control on both reaches
Prelim Examination e. Double stroke beginning MS Document – (Fundamentals of Document Processing)
I. Reach for G and H keys f. Alphabetic review
a. Finger assignments for G key g. Alphabetic word drill Final Examination
b. Finger assignments for H key I. The Shift Key
c. Techniques in editing using the Del key a. Location drill in shifting for Capitals
d. Proper Spacing
b. Rules in Capitalization
Requirements:
1. 3d keyboard –project for midterm
2. Result of Activity Tmaster
- Paragraph drill or Text drill
(Lesson 1-12)
- Target Net Speed 10 wpm – 35
wpm
3. Output (Typing activities)
4. Major Exam (output base, Grading system:
written or application) 1. 50% passing the mark/transmutation of raw scores or
cumulative related scores.
2. Major examinations --------
30%
Output Based Project --------
-40%
Class Standing (Quizzes, Assignment/Attendance)
---------30%
TOTAL
100%
 Today's objectives are...
To understand the purpose of the pointer and
ashing cursor.


To identify the di erent keys on a desktop

computer's keyboard.


To learn the basics of Touch Typing and how to

learn this typing method.

The Pointer
When using a computer, the keyboard works with the Mouse and
screen to help you enter information.
The pointer on the screen is moved by moving the mouse. It has a
variety of shapes to indicate its current behavior.

The arrow is the normal state for the pointer.

The pointing hand indicates your mouse is over a link, that will take
you to another page.
The I-beam indicates that you are in an area of the screen that
contains text. It sometimes indicates where you can type.
The Flashing Cursor
The ashing cursor, or caret, is a ashing vertical line that appears
when you are working in a document or lling in a form. It is the
insertion point, it indicates where text will be inserted when you type.
If you don't see the ashing cursor, you cannot type. Point the mouse
and click where you would like the cursor to appear.
Occasionally, a blue block will appear where you click. This means you
moved the mouse when you clicked, selecting or highlighting the text.
To remove this blue block, just click once in the desired location, making
sure you do not move the mouse.
 Parts of the Keyboard
The QWERTY keyboard, or Universal Keyboard is named for the rst six
letters on the second row. It is the standard keyboard format for most
computers.
We will look at each part of the keyboard.
Character Keys
The character keys are the standard keys that were found on a typewriter--
mostly numbers and letters.
A lowercase letter is typed when one of the letter keys is pressed. The lower
number or symbol on the key is typed when a number or symbol key is pressed.
Space Bar
The Space Bar inserts a space. It is used to separate words.
Shift Key
A capital letter is typed when you hold down the Shift key and press a letter key.
The top symbol is typed when you hold down the Shift key and press a number or
symbol key.
Caps Lock Key
The Caps Lock key is used to type in ALL CAPITALS.
Notice the Caps Lock light on the keyboard. It indicates that Caps
Lock mode is on or o .
Backspace
The Backspace key is an editing key. It erases the character to the LEFT
of the cursor, one at a time.
Note the arrow on the key.
Enter
The Enter key enters information or moves the cursor to the next
line. Notice that there are two Enter keys on a standard keyboard.
Older keyboards sometimes label it the Return key.
Tab
The Tab key moves the ashing cursor to the next tab stop.
When lling in a form, the Tab key will often move your cursor to the next
box.
Navigation Keys
Navigation keys help you move the ashing cursor.
Arrow Keys
The arrow keys move the ashing cursor in the direction
of the arrow. Text is not erased or changed when you
use the arrow keys.
Delete
The Delete key is an editing key. It erases the character
to the RIGHT of the cursor, one at a time.
Page Up and Page Down
Page Up - moves the ashing cursor UP one page length. Can
also be used to scroll in web browsers.
Page Down - moves the ashing cursor DOWN one page length.
Can also be used to scroll in web browsers.
Home and End
Home - moves the ashing cursor to the beginning of the
current line.
End - moves the ashing cursor to the end of the current line.
Insert
Insert - an editing key used to switch between
two text-entering modes, Insert and Overstrike.
The function has been turned o in Word 2010
and can be turned on in File/Options Advanced/
Use the Insert key to control overtype mode.
Numeric Keypad
The numeric keypad makes it easy to type numbers quickly and
with only one hand.
The Num Lock key activates the numbers. When Num Lock is
o (look at the "1" light), the keys perform the functions on the
lower half of the keys.
Function Keys
The Function keys provide special functions depending on the
program in use.
The function keys or F-keys on a computer keyboard,
labeled F1 through F12, are keys that have a special
function de ned by the operating system, or by a
currently running program. They may be combined with
the Alt or Ctrl keys.
Function Keys
F1
Used as the help key in almost every program. Opens a help screen when this key
is pressed.
Enter CMOS setup.
Windows Key + F1 would open the Microsoft Windows help and support center.
Open the Task Pane.
F2
In Microsoft Windows, renames a highlighted icon, le, or folder in all versions of
Windows.
In Microsoft Excel, edits the active cell.
Alt+Ctrl+F2 opens document window in Microsoft Word.
Ctrl+F2 displays the print preview window in Microsoft Word.
Quickly rename a selected le or folder.
Enter CMOS setup.
F3
Often opens a search feature for many programs, including Microsoft Windows when at the
Windows desktop.
In some programs, after an initial search is performed, F3 will nd the next search value.
In MS-DOS or Windows command line, F3 repeats the last command entered.
In Microsoft Word Ctrl+F3 will lowercase any highlighted text.
Shift+F3 will change the text in Microsoft Word from upper to lowercase or a capital letter at
the
beginning of every word.
Windows Key + F3 opens the Advanced nd window in Microsoft Outlook.
In Windows Explorer, start the search function.
Open Mission Control on an Apple computer running macOS X.
F4
Open nd window in Windows 95 to XP.
Open the address bar in Windows Explorer and Internet Explorer.
Repeat the last action performed (Word 2000+).
Alt+F4 closes the program window currently active in Microsoft Windows.
Ctrl+F4 closes the open window or tab in the active window in Microsoft Windows.
F5
In all modern Internet browsers, pressing F5 will refresh or reload the page or document
window.
Ctrl+F5 forces a complete refresh of the web page, clearing the cache and downloading
all contents of the page again.
Refresh the list of contents in a folder.
Open the nd, replace, and go to window in Microsoft Word.
Starts a slideshow in PowerPoint.
F6
Move the cursor to the address bar in Internet Explorer, Mozilla Firefox, and most other
Internet browsers.
Ctrl+Shift+F6 opens to another open Microsoft Word document.
Reduce laptop speaker volume (on some laptops).
F7
Commonly used to spell check and grammar check a document in Microsoft programs such as
Microsoft Word, Outlook, etc.
Shift+F7 runs a Thesaurus check on the word highlighted.
Turns on Caret Browsing in Mozilla Firefox.
Increase laptop speaker volume (on some laptops).
F8
Function key used to enter the Windows startup menu, commonly used to access Windows Safe
Mode.
Used by some computers to access the Windows recovery system, but may require a Windows
installation CD.
Displays a thumbnail image for all workspaces in macOS.
F9
Refresh document in Microsoft Word.
Send and receive e-mail in Microsoft Outlook.
Opens the Measurements toolbar in Quark 5.0.
Reduce laptop screen brightness (on some laptops).
With macOS 10.3 or later, displays a thumbnail for each window in a single workspace.
Using the Fn key and F9 at the same time opens Mission Control on an Apple computer running
macOS X.
F10
In Microsoft Windows, activates the menu bar of an open application.
Shift+F10 is the same as right-clicking on a highlighted icon, le, or Internet link.
Access the hidden recovery partition on Compaq, HP, and Sony computers.
Enter CMOS setup on some computers.
Increase laptop screen brightness (on some laptops).
With macOS 10.3 or later, shows all open Windows for the active program.
F11
Enter and exit fullscreen mode in all modern Internet browsers.
Ctrl+F11 as the computer is starting to access the hidden recovery partition on many Dell
computers.
Pressing F11 by itself accesses the hidden recovery partition on eMachines, Gateway, and
Lenovo computers.
With macOS 10.4 or later, hides all open windows and shows the desktop.
F12
Open the Save as window in Microsoft Word.
Ctrl+F12 opens a document in Word.
Shift+F12 saves the Microsoft Word document (like Ctrl+S).
Ctrl+Shift+F12 prints a document in Microsoft Word.
Preview a page in Microsoft Expression Web.
Open Firebug or browser debug tool.
With an Apple running macOS 10.4 or later, F12 shows or hides the Dashboard.
Access the list of bootable devices on a computer at startup, allowing you to select a di erent
device
to boot from (e.g., hard drive, CD or DVD drive, oppy drive, USB drive, and network).
Modi er Keys and Other, Less Used Keys
The next group of keys are used along with other keys.
We will also discuss some keys that are very rarely used.
Ctrl, Alt, and Windows Keys
Ctrl - the Control key perfroms a function when pressed in
combination with another key.
Ctrl + P - Print Alt - the Alt key performs a function when pressed in
Ctrl + Z - Undo combination with another key.
Ctrl + Alt + Delete - used when logging on to a
network, also brings up the Task Manager
Alt + F4 - to close a program
Alt + Tab - to switch between open windows.
Windows key - brings up the Start menu when pressed alone. Can also be used in
combination with
other keys for a variety of shortcuts.
Windows key + D - shows the desktop, restores hidden programs when pressed again.
Windows key + Down Arrow - restores the window size, or minimizes the window size.
Windows key + Up Arrow - maximizes the window size
Print Screen, Scroll Lock, Pause/Break
Print Screen - copies an image of the screen to the clip board. The image can then be
pasted into a document.
SysRq, Scroll Lock, Pause/Break - antiquated keys that are no longer used.
Escape
The Escape key cancels the current command.
Sometimes it is a shortcut to answer No, Quit, Cancel, Exit or Abort.
Touch Typing
Touch typing is typing without looking at the keys. It is a method of typing. Another,
commonly-used method is "hunt and peck."
Touch typing takes time to learn and requires a LOT of practice.
We will cover only the most basic concepts of touch typing today. You can continue your
practice with tutorials that will be provided.
Position and Posture
Sit up straight.
Place your feet at on the oor.
Keep your elbows close to your body.
Wrists should be straight and forearms parallel to the slant of the keyboard.
Fingers curved gently over the home keys.
L-little L-Ring L-Middle L-Index R-Index R-Middle R-ring R-little R/L thumb
A S D F J K L ; Spaceb
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Q S D 5 7 K L ;: Option
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