Product Requirements Document (PRD) for HR Management System

1. Product Overview

The HR Management System is designed to streamline and automate HR

tasks, including managing employee information, tracking time and
attendance, processing payroll, evaluating performance, and administering
benefits. The system will enhance efficiency, security, and ease of use for HR
professionals, managers, and employees. The solution will offer flexibility
through integration with external systems and customization options,
supporting mobile accessibility and deployment via cloud platforms.

2. Objectives

 Develop a centralized system for managing employee records.

 Implement geofencing-based time and attendance tracking.

 Include one of the following: Payroll Processing, Performance

Management, or Benefits Administration (for this document, Payroll
Processing will be selected).

 Ensure scalability, security, and mobile accessibility.

 Enable integration via APIs and deployment using containerization on a

Kubernetes cluster.

3. Core Features

3.1. Employee Information Management (Mandatory)

 Centralized Database: Store detailed employee data such as name,

contact, job role, salary, and performance history.

 Document Management: Secure storage for important employee

documents like resumes and certifications.

3.2. Time and Attendance (Mandatory)

 Geofencing-Based Attendance Tracking: Track employee check-ins

and check-outs based on geographical locations.

 Overtime Calculation: Automatically calculate overtime hours and

adjust payroll accordingly.

 Leave Management: Manage vacation, sick leave, and personal

leave, allowing employees to request time off and view leave balances.
3.3. Payroll Processing (Optional Feature - Selected for
Implementation)

 Automated Salary Calculations: Process salaries based on hourly

rates, fixed salaries, and commissions.

 Tax Calculations & Deductions: Handle taxes and deductions based

on the employee’s salary.

 Payslip Generation: Automatically generate and distribute payslips

and salary statements to employees.

4. Must-Have Features

4.1. UI/UX

 User-Friendly Interface: Intuitive design with easy navigation for HR

professionals and employees.

 Mobile Accessibility: Responsive design that ensures the system can

be accessed via smartphones and tablets.

 Customization: Personalize the system’s appearance, user

preferences, and settings to suit company needs.

4.2. API

 RESTful API: Facilitate integration with payroll, attendance, and other

HR-related systems.

 Security: Implement robust authentication (OAuth, JWT) and

authorization mechanisms to secure sensitive employee data.

4.3. Containerization

 Docker Containerization: Package the system in a Docker container

for easy deployment and scaling.

 Kubernetes Deployment: Deploy on a Kubernetes cluster to ensure

efficient scaling, load balancing, and fault tolerance.

5. Good-to-Have Features

5.1. Microservices Architecture

 Modular Architecture: Implement a microservices-based architecture

to ensure scalability and maintainability.
  Independent Services: Design independent services for employee
management, payroll, attendance, etc., allowing them to be
developed, deployed, and scaled separately.

6. Security Considerations

 Data Encryption: All employee data will be encrypted both at rest

and in transit.

 Role-Based Access Control (RBAC): Ensure that only authorized

personnel have access to sensitive HR information.

 Audit Logs: Track changes to employee records and system

configuration for security auditing.

7. Deployment Strategy

 Cloud Deployment: Leverage AWS/Azure/GCP for hosting the system,

using their scaling and security features.

 Continuous Monitoring: Implement performance monitoring and

logging tools (like Prometheus and Grafana) for uptime and
performance tracking.

8. Performance Optimization

 Load Testing: Use tools like JMeter to simulate heavy loads and
optimize system performance under stress.

 Database Optimization: Use indexing and database partitioning

techniques to ensure efficient data retrieval.

9. Deliverables

 Functional HR Management System: Includes employee

management, attendance tracking, and payroll processing.

 Documentation:

o System architecture diagrams.

o API documentation for external integrations.

o Deployment instructions (Docker + Kubernetes).

 Demonstration: A live demonstration of system features and

capabilities.

10. Evaluation Criteria

  Functionality: Does the system meet all core and selected optional
features?

 Performance: Can the system handle large-scale operations and grow

with company needs?

 Security: Are sensitive employee data protected with industry-

standard security practices?

 User Experience: Is the interface intuitive and easy to navigate?

 Code Quality: Does the system follow coding standards and best
practices?

 Documentation: Are all system details clearly documented?

11. Additional Considerations

 Cloud-Based Platforms: Explore using cloud services like AWS

Lambda for serverless functions or Google Cloud for deployment.

 Performance Testing: Continuously test and optimize the system

based on real-time usage and user feedback.

HR Management System:

Problem Statement: Develop a comprehensive HR Management System

that includes employee information management, time and attendance
tracking, payroll processing, performance management, and benefits
administration.

Core Features: [First two are mandatory and choose any one from
Payroll/Performance/Benefits]

 Employee Information:

o Centralized employee database with detailed information (name,

contact details, job role, salary, performance history).

o Document management system for storing employee documents

(e.g., resumes, certifications).

 Time and Attendance:

o Geofencing-based attendance tracking.

 o Overtime calculation and management.

o Leave management (e.g., vacation, sick leave, personal leave).

 Payroll Processing:

o Automated salary calculations based on hourly rates, fixed

salaries, and commissions.

o Tax calculations and deductions.

o Generation of payslips and salary statements.

 Performance Management:

o Goal setting and tracking.

o Performance reviews and evaluations.

o Employee development plans.

 Benefits Administration:

o Management of employee benefits (e.g., health insurance,

retirement plans).

o Benefit enrollment and changes.

o Tracking of benefit usage and costs.

Must Features to Consider:

UI/UX:

 User-friendly interface: Intuitive navigation and design for easy use

by HR professionals and employees.

 Mobile accessibility: Responsive design for access on smartphones

and tablets.

 Customization: Allow users to personalize the system's appearance

and settings.

API:

 RESTful API: Provide a well-defined API for integration with other

systems (e.g., payroll software, time tracking systems).
  Authentication and authorization: Implement robust security
measures to protect sensitive employee data.

Containerization:

 Package the HR system as a Docker container.

 Deploy the container on a Kubernetes cluster.

Microservices: [Good to have and will fetch bonus points]

 Modular architecture: Consider a microservices-based approach to

improve scalability, maintainability, and flexibility.

 Service-oriented architecture: Break down the system into smaller,

independent services that can be developed, deployed, and scaled
independently.

Deliverables:

 A fully functional HR Management System that meets the specified

requirements.

 Detailed documentation, including:

o System architecture diagrams

o API specifications

o Deployment instructions

 A demonstration of the system's features and capabilities.

Evaluation Criteria:

 Functionality: The system should meet all the specified requirements

and provide a comprehensive HR solution.

 Performance: The system should be efficient and scalable to handle

increasing workloads.

 Security: The system should have strong security measures in place to

protect sensitive data.

 User Experience: The UI/UX should be intuitive and easy to use.

 Code Quality: The code should be well-structured, maintainable, and

adhere to best practices.
  Documentation: The documentation should be clear, concise, and
informative.

Additional Considerations:

 Explore the use of cloud-based platforms (e.g., Azure , AWS, GCP) for
deployment and management.

 Pay attention to performance optimization and testing to ensure the

system's reliability.

 Continuously monitor and improve the system based on user feedback

and evolving requirements.

Evaluation based on :-

 Creativity and Innovation

 UI/UX

 Functionality

 Coding Guidelines

 Best Practices

 Architectural Knowledge

 API Usage/ Microservices

 Usage of Cloud technology