Digital Presentation Class 9 Notes

To effectively convey knowledge to an audience, you must possess presentation. Presenting

effectively is a highly sought-after ability in practically every industry today. Using a computer-
generated presentation has a variety of benefits.

A presentation includes

 Regular text
 Lists items
 Table
 Graphics elements
 Sound and Video
 Animation

Characteristics of a good quality presentation

Number of lines – Try to fit 5 to 8 lines on a single page or slide. A paragraph or more of
lines may require extra time to read since the font size may get too small.

Font-size – You must consider the audience’s distance from the screen and the size of the
room while planning your presentation. In light of this, the font size of the presentation’s texts
may be chosen.

Correct use of grammar and language – Your presentation’s syntax and terminology
should be accurate since if you make a mistake, it will be repeated by the audience as a
whole.

Inserting images, drawings, tables or graphs – Aim to keep each slide to no more than
two graphics (pictures, illustrations, tables, or charts). If you include too many graphics, your
audience will become confused.

Use of colours – Use different fonts, bold characters, and dark colours to draw attention to
particular areas. Use dark colours for typefaces and light or silent backgrounds. Pay close
attention to how the colours in the foreground and backdrop contrast.

Animation and videos – A slide should not contain more than one animation or video. The
audience can become confused if more than one is used since the sounds will overlap.

Pay attention to target group – Pay close attention to the needs of the intended audience
when crafting the presentation. Concentrate on the substance and arrange the items in a
logical order that will draw the audience’s attention away from the goals.

Starting Open office Impress

To start openoffice Impress in Windows, double click its shortcut icon on the desktop. Or click
on the Start or Windows button, select Openoffice → office Impress from application window.
Parts of Impress window
Title bar – It includes the title of the presentation file with the suffix (.odp) and the name of
the presentation programme, Openoffice Impress. It consistently appears at the top of
Openoffice Impress.

Menu Bar – It has menus with rationally arranged commands on them. This page contains all
the commands needed to construct the presentation. The different menus are as follows:

File, Edit, View, Insert, Format, Slide, Slide show, Tools, Window and Help

Various toolbar – To handle Impress’s GUI, there are numerous toolbars. These toolbars
are available for usage as needed for a variety of tasks.

1. Standard Toolbar – Each menu item in the menu bar is represented here as an icon
for convenience.
2. Slide pane – It is a vertical pane to see the slide in small size to navigate on any slide
easily.
3. Workspace: This is the central part of the window, where the presentation slides are
created, text is entered, images and other objects are inserted.
4. Slides – This is in the left part of the window, display presentation slides in the
thumbnail form.
5. Tasks pane – The task pane is located on the window’s right side. There are five parts
to a task pane. When you launch this window, NOT all components are open. To open
an object, you must first choose it.
6. Master pages – The foundational architecture of slide is modifiable. This can be used
to create the presentation’s framework and the standard slide design.
7. Layouts – You can prepare your own layout and keep these safe for future use using
this software.
8. Table design – This gives styles for creating tables. Anyone can modify the style
according to his or her own choice.
9. Custom animation – There are many animation features for the texts, drawings, etc.,
in a slide. Using this feature you can add, change or remove animation features.
10. Slide transition – Using slide transition, you can set the way, how the slide will appear
during presentation. You can also modify features like speed of transition, sound
effects, automated transition, etc.
11. Drawing toolbar – Using drawing toolbar, you can make various artistic works in the
presentation to make your presentation effective.
12. Insertion point – It is a location of the cursor where your text will appear as you type
anything (means location where the cursor is blinking).
13. Status bar – It displays information about the active presentation, the current position
of the cursor and the zoom slider.
14. Zoom control – This tool is used to zoom in or zoom out the slide.

Selecting slide layout

You can also select a slide layout by using menu, Slide → Slide Layout → Title slide

 Adding text – To add text to a slide that contains a text frame, click on Click to add
text in the text frame and then type your text.
 Saving a presentation – While creating a presentation, you can save it to the disk with
some name, so that the content may not be lost or to use the presentation further.
Running a slide show

To run the slide show, click Slide Show→Start from First Slide on the main menu bar or Click
the Slide Show icon on the Presentation toolbar or the Slide Sorter toolbar or Press F5.

View a presentation
Controlling the size of the view

The View tab’s Zoom and View Layout dialogue box appears. To increase zoom, you can
choose from the suggested values or enter your own value (which must be a whole integer).

Other ways to zoom are:

(i) use of the Zoom slider on the Status bar
(ii) use of the Zoom button on the Standard toolbar
(iii) use the menu option View → Zoom → Zoom, the Zoom and View Layout dialog box will
open. Select the appropriate option from it.

Workspace views

The various workspace views are in the drop-down list of the View menu. These views are
Normal, Outline, Notes, Slide Sorter, Slide Master, Notes Master, Handout Master.

Normal view – . In this view, the slide is displayed in the middle of the window. On the left
side of the window, the pane with slides thumbnails (slides) is displayed (if the Slide Pane is
selected, from the View menu).

Outline view – it contains all the slides of the presentation in a sequence. It shows each slide
in the outline format. Only the text contained in each slide is displayed inside the Workspace.

Notes view – it is used to add notes to a slide for the information of presenter. It is not seen
by the audience
while showing the presentation.

Slide Sorter view – it contains all of the slide thumbnails. It is suitable for rearranging the
slide order. It is used to sort slides with the ‘drag and drop’ method. Use this view to work with
a group of slides or with only one slide.

Formatting text
(i) Font name: Click on the font type drop-down display to see the list of fonts and select a
font name.

(ii) Size: Click on the font size drop-down display to see the list of font sizes from where you
can select the font size.

(iii) Increase font size: Clicking on a with upward arrow, will increase the size of the text
(Keyboard shortcut: Ctrl+]).

(iv) Decrease font size: Clicking on a with downward arrow, will decrease the size of the text
(Keyboard shortcut: Ctrl+[).

(v) Bold: Clicking on a changes the text to bold (Keyboard shortcut: Ctrl+B).

(vi) Italic: Clicking on a changes the text to italic (Keyboard shortcut: Ctrl+I).

(vii) Underline: Clicking on a changes the text to underline (Keyboard shortcut: Ctrl+U).

(viii) Strikethrough: Clicking on a draws a line through the selected text.

(ix) Superscript : Clicking on ab raises the selected text above baseline (Keyboard shortcut:
Shift+Ctrl+P).

(x) Subscript: Clicking on ab lowers the selected the text above baseline (Keyboard shortcut:
Shift+Ctrl+B).

(xi) Font colour: Clicking on drop-down box (▼) to the right of font colour icon opens the
colour pallet from where you can change the font colour.

(xii) Highlighting: Clicking on drop-down box (▼) to the right of highlight colour icon opens the
colour pallet from where you can change the highlight colour.

Working with tables

Selecting the Table icon on the Standard toolbar or the Table command on the Insert tab will
insert a table. The number of columns and the number of rows are both defined in the Insert
Table dialogue box.

A Table can be inserted from the Insert menu by selecting Insert→Table.

Adding and formatting images

Inserting an image from a file
To insert an image into presentation, select Insert → Image on the menu bar or, click on the
Insert Image
icon located on the standard toolbar. The Insert Image dialog opens.

Inserting an image from the gallery

The Gallery contains the images that can be used in a presentation. To insert an image from
the gallery:

(i) Select Insert → Media → Gallery from the menu. The Gallery displays the available
themes with images.
(ii) Select a theme and scroll to find a suitable image.
(iii) Click on the image and drag it onto the workspace.
(iv) Release the mouse button and the image will be placed into your slide.

Moving images

(i) To move the image in the slide, click on an image, observe that the cursor changes to
hand shape.
(ii) Click and drag the picture to the desired position.
(iii) Release the mouse button.

Resizing images

(i) Select the image by clicking on it. Observe that selection handles displayed.
(ii) Position the cursor over one of the selection handles. The cursor changes the shape
giving a graphical
representation of the direction of the resizing.
(iii) Click and drag to resize the image.
(iv) Release the mouse button when satisfied with the new size.

Grouping objects

To select all the objects, go to Edit → Select All on the main menu bar or use the keyboard
combination Ctrl+A. When the selection handles are displayed, go to Format→Group on the
main menu bar or use the keyboard combination Ctrl+Shift+G or right-click on an object
within the selected group and select Group from the context menu.