Components of Microsoft word 365

Window:
Each application of Microsoft Office works in the form of a window, that is the
application interface. It is made up of several components: MINIMIZE MAXIMIZE
CLOSE

STATUS BAR
Title bar
The title bar displays the title of MS Office application being used along with the file
name.
Whenever an application is opened, a file has a default name. for example, Document1.

Ribbon
The ribbon is made up of tabs, groups, and commands.
Tab represents an activity, where each tab has groups with related activities and the
command under each group contains a menu or a box with options.

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Quick access toolbar
This is seen above the ribbon. It contains the most repeated actions in MS application
like undo, redo, save etc. The user can customize this toolbar according to their
individual requirements.

Status bar
This shows the status of the document in use, like the current page number with total
pages, with word count, language, Zoom level and the document view.

Scroll bar
This helps you to scroll to the top or bottom of the screen.

Minimize
This is the first button at the upper-right corner of the window. It displays the window in
the form of a small icon on the taskbar.

Maximize/Restore down button

This button helps you to either display the window in full screen or in normal size.

Close button
The last button at the upper-right corner of the screen. It helps you to close the window.

Work Area
The work area is the area where you type text.

How to create a new documentPress Ctrl+N to open

The steps to create a new document are given below: a new document.

1. Click the file tab from the ribbon.

2. Select the New option from the left pane.
3. Click the Blank Document from the templates that appear. A new document
opens.

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 Press Ctrl+S to save a

How to save a document document.

To save your document in a new location, follow the steps below:

1. Click on the File tab from the ribbon and select Save a Copy option from the list.
2. Click on Browse. to select the File name and Type.
3. Select the Location where the file is to be saved in the left pane. Type the name of
the file in the file name text box and choose the docx file type from Save as type.
4. Click on the Save button in the lower-right corner of the dialog box.

How to open a document:

To open a document that is already saved, follow the steps below:

1. Click on the File tab from the ribbon and select Open option from the list.
2. Click on Browse.
3. Select the Location where the document is saved.
4. Select the document and click on Open.

How to close a document:

Click on the Close button in the upper-right corner of the title bar. If the document has
not been saved, a prompt box appears.

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 Inserting text in a document
Click on the blank screen and begin typing using the keys on the keyboard. The text
appears where the blinking cursor is located. If you want to add text in between words,
place the cursor in the desired location and start typing.

Selecting Text using

a mouse
1. Position your mouse pointer on the text.
2. Press down the left click button and drag the mouse in the desired direction.
3. Drag it left, right, up, or down to select the desired text.
4. When the text is selected you will see it highlighted with a colored band.

Formatting Text
 Select the text that you wish to edit or change the formatting.
 Go to the Home tab at the top of the screen.
A. From Font group:
 Click on the Font Face dropdown menu and choose
the Front name.
 Click on the Font Size dropdown menu and choose
the size (number).
 Font Style: in the formatting ribbon at the top of the document.
o To change the selected font to bold, click B
o To change the selected font to italics, click I
o To change the selected text so that it’s underlined, click U
 Change Case (Aa): to change the case of the sentence to: Sentence case, Upper
case, Lower case, Capitalize each word and Toggle case.
 Text Highlighter color: highlight the text in bright color.
 Font Color: change the color of your text.

B. From Paragraph group:

 Alignments:
There are 4 types of alignments: left, center, right and justify.
 Bullets and Numbers:
1. Select the text or paragraph to which numbering, or bullets are to be applied.
2. Select the style of from Bullets drop-down list or Numbering drop
down list.

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Editing text
The text can be edited by using the Cut, Copy and Paste options in the
Home Tab.

Cut
This is used to move the selected text/object from one position to another, it is followed
by the Paste option.
Press Ctrl+x to
1. Select the desired text. cut.
2. Click on the Home tab and select Cut option from the clipboard group.

Copy
This is used to move the selected text/object from one position to another, it is followed
by the Paste option. Press Ctrl+c
1. Select the desired text. to copy.
2. Click on the Home tab and select Copy option from the clipboard group.

Paste
Both the Cut and Copy Options place the Text/Object on the clip board. To place it at the
required position, use the Paste option.
1. Select the text, use either the Cut or Copy option.
2. Place the cursor at the desired location where the text/Object Press Ctrl+v
needs to be copied or moved. to paste.
3. Select the Paste option in the clipboard group of the home tab.

Undo and Redo Options

To reverse the last action performed, click the Undo button on the quick access toolbar.
Click the Redo button to repeat the last action performed.

Inserting Objects and drawings

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Inserting Pictures
A document can be made more attractive with pictures or photos. This can be done
using the following steps:
1. Click on Insert tabIllustrations groupPicture options.
2. You can insert picture from:
a. This device:
A dialog box appears, navigate to the location where the
picture is placed, select the picture, and click the Insert button.
b. Stock images:
Insert an image from the stock image library.
c. Online pictures:
You can search for a picture online. Note: you must be connected to the
internet.

Inserting WordArt
WordArt is a predefined text format with a well-defined font size, style, and color. This
can be added to your document. Let us explore it in this section.
The steps to insert WordArt are:
1. Select Insert tabText groupWordArt option.
2. Click on WordArt dropdown list.
3. As you can see, there are lots of different styles to
choose from. Select a style by clicking on it with
the left mouse button.
4. After WordArt is inserted, you can edit the text, and you will see the Format tab
appears.
5. From the Format tab, you can change the Shape Style, WordArt Styles, and
variety of other options.

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Insert Shapes
The shapes option offers a list of ready-made shapes that can be
inserted directly in a document. Examples include circles, lines,
arrows, callouts, and flowcharts. These can be layered behind one
another.
1. Click on the insert tab.
2. Click on the shapes drop-down list in the Illustration group.
3. Move the mouse pointer to the location in the document
where you wish to draw. The mouse pointer turns into a +.
4. Hold the left button down and drag the mouse. Release it when the shape is the
desired size.
5. If you place the mouse over any of the blue squares or circles, the mouse pointer
changes to the shape of a double headed arrow. This is the Resize Pointer. To
resize hold down the mouse button and drag it in or out.
6. Move the mouse pointer to the edges of the shape. The pointer turns into a four
headed arrow. This is the Move Pointer. To move the shape drawn, hold down
the left mouse button and drag it to the position you want.
7. You may format the drawing. Select the drawing and add some color to it using
the Shape Fill dropdown list in the Shape Styles group of the Format tab.

Inserting Page Number

Microsoft word allows you to insert page number in a
document.
1. Click on the Insert tab Header & Footer group
 Page Number drop-down list.
2. Select the position you would like page number
to have from the page number to have from the
drop-down list.
3. You will notice that the Design tab appears. Click
on the Close Header and Footer option in the
Close group to continue working on the
document.
The page number will now appear at the selected
position on each page.

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