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MS Powerpoint - Study Notes

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20 views5 pages

MS Powerpoint - Study Notes

Uploaded by

dkumar2003111
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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MS Powerpoint

COMPUTER LITERACY

Copyright © 2014-2021 Testbook Edu Solutions Pvt. Ltd.: All rights reserved
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MS Powerpoint
 MS PowerPoint is a program that is included in the Microsoft Office suite.

 It is used to make presentations for personal and professional purposes.

 The program was created in a software company named Forethought, Inc. by Robert Gaskins and Dennis
Austin.

 It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.

 It is a presentation-based program that uses graphics, videos, etc. to make a presentation more interactive
and interesting.

 The file extension of a saved Powerpoint presentation is “.ppt”.

Views in Presentation

 Normal view

 Slide Sorter view

 Notes Page view

 Outline view

 Master views

 Presenter view

 Reading view

The important components

 Menu Bar : Provides menu options to help in designing and viewing the presentation.

 Standard Toolbar : Contains tools for standard tasks, like saving, printing, cutting, copying, pasting, etc.

 Formatting Toolbar : Provides tools for formatting like bold, italic, underline, etc.

The important components

 Task Pane : Allows options depending on the selected task. This shows the options for the task New
Presentation. We can select other tasks too.

 Slide Pane : This is the place where we design the slide by typing, formatting, etc.

COMPUTER LITERACY | MS Powerpoint PAGE 2


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 Slide Sorter Pane : Allows us to decide on the order in which the slides will be shown during the slide
show.

 View Buttons : Provides options to decide whether we want to view slide show, normal slide view, or slide
sorter view.

 Drawing ToolBar : Provides tools for drawing basic shapes, inserting pictures, changing colours, etc.

 Status Bar : This provides information about the current presentation, like the number of slides, the design
applied, etc.

Important Features

 Custom animation

 Add photos, videos and sound effects

 Save as a web page

 Print presentations as handouts

 Embed YouTube videos

Microsoft PowerPoint 2016 Interface

 Quick Access Toolbar

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 Ribbon Display Options

 File Tab (Backstage View)

 Ribbon

 Tell Me

 Collapse the Ribbon

 Mini Toolbar

 Slides Tab

 Slide

 Status Bar

Some other important shortcut keys

F5: Start a presentation from the beginning

Shift+F5: Start a presentation from the current slide

Alt+F5: Start the presentation in Presenter View

Enter, Page Down, Right arrow key, Down arrow key, Spacebar, N: Perform the next animation or advance
to the next slide

P, Page Up, Left arrow key, Up arrow key, Backspace: Perform the previous animation or return to the
previous slide

Ctrl+H: Hide the pointer and navigation buttons

B, Period (.): Display a blank black slide, or return to the presentation from a blank black slide.

W, Comma (,): Display a blank white slide, or return to the presentation from a blank white slide.

S: Stop or restart an automatic presentation.

Esc, Hyphen (-): End the presentation.

Shift+F5 - Start a presentation from the current slide.

Esc - End the Presentation.

P page up Left arrow key up arrow key backspace.

Ctrl+P - Changes the mouse pointer from an arrow to a pen.

Ctrl+N - Create a new presentation document.

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Ctrl+O - Open an existing presentation document.

Ctrl+S - Save a presentation.

Ctrl+Q - Save and close a presentation.

Ctrl+F2 - Print Preview View.

.ppt : A file with PPT extension represents PowerPoint file that consists of a collection of slides for
displaying as SlideShow.

.pptx : pptx file extension is a Microsoft PowerPoint Open XML (PPTX) file created by Microsoft
PowerPoint.

.pptm : Files with PPTM extension are Macro-enabled Presentation files that are created with Microsoft
PowerPoint 2007 or higher versions.

COMPUTER LITERACY | MS Powerpoint PAGE 5

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