Research manual for Master’s Programs

Appendix
Annex A1: Thesis Advisor Placement Form
Dire Dawa University
Institute of Technology
Thesis Advisor Placement Form
Student Particulars
Name of the student …………………………………….. D No……………
Year of admission ………. Admission …………………
School ………………………… Department /chair………………………
Specialization …………………………………….. Thesis Cr hrs.……….
Research title
………………………………………………………………………………………………
………………………………
Particulars of Major Advisor assigned
Name ……………………………………. Academic Rank ………………………….
Specialization (research areas) ……………………………………………………………
Place of Work ……………………………………………………..
Particulars of Co-Advisor (if any) assigned
Name ……………………………………. Acc. Rank ………………………….
Specialization (research areas) ……………………………………………………………

Approval by DGC/CGC and department /chair head

Name Signature Date

1. ________________________ ____________ _____________

2. ________________________ ____________ _____________

3. ________________________ ___________ ____________

4. ________________________ ____________ ____________

5. ________________________ ____________ ____________

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Annex A2: Advising /co-Advising Contract Agreement Form

Dire Dawa University
Institute of Technology contract No: A01/I/2015
Contract Agreement Form for Thesis Advising of Graduate Students

Whereas, Dire Dawa University is willing to employ [ Dr. full Name] with academic rank
of [Assistant/Associate/ professor] for rendering of intellectual services during the
[ Academic year] academic year in the [Regular] program, whereas the employee has
declared herself/ himself willing and professionally qualified to render the said services.

The address of the employee: Organization/institution: …………………….

Mobile phone: …………………… Email: ………………………….

Therefore, the parties hereby have agreed as follows. The employee with PhD degree in
[Name of specialization] shall advise the graduate student [Name of student, ID No ] in the
[Name of students postgraduate program] with her/ his thesis titled [students research title]
as major advisor for the academic year of [ Academic year]. The employer shall pay a lump
sum of birr [Amount of birr (in figure)] for the total hours committed in advising the
graduate student in her/ his thesis work. The total sum shall be payable at once and subject
to taxation on the aggregate. The payment shall be paid to the employee after the student
has successfully defended her/ his thesis, and the employee has signed on the final copies of
the student’s thesis document after defense.

……………..……………… ..................... ..................... ..........................................

Employee Name Signature Date CBE Acct. No

………………………..……. ....................... .....................

Name, Department/Chair Head Signature Date

……………………………… ....................... .....................

Name, scientific director Signature Date

……………………………… ....................... .....................

Name, Budget and Finance head Signature Date

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Appendix A3 cover page for proposal

DIRE DAWA UNIVERSITY

INSTITUTE OF TECHNOLOGY

SCHOOL OF XXX

[Research Proposal Title]

MSC Research proposal

By

[Student Name]

Advisor

(Advisors’ Name)

Co-Advisor, [if any, otherwise delete]

(Co-Advisors’ Name)

[Month, Year]

Dire Dawa University, Dire Dawa, Ethiopia

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Appendix A4 Research proposal evaluation form

DIRE DAWA UNIVERSITY

Institute of Technology, Office for postgraduate programs
THESIS PROPOSAL EVALUATION FORM
Name of the Student’s: _____________________________________ ID No._____
Thesis Topic: ____________________________________________________

Evaluation Parameters/Criteria of the Thesis:

No Focus Areas
Marking Score
1 Quality of literature review (Relevance, quality, and number of literatures and 15%
depth of review)
2 Clarity of the stated statement of the problem 10%
3 Significance of the thesis topic (Scientific contribution of the work and 10%
originality)
4 Clarity of the general objective and specific objectives 10%
5 Clarity of the stated methodology (description of methods, experimental design 15%
etc)
6 Feasibility of the study and expected outcomes 15%
7 Way of presentation at defense (presentation skill, slide organization, time 5%
management, understanding the work…)
8 Response to the questions 5%
Total 100%
Evaluation weight (%) = 0.7 x examiner’s average + 0.30 x Chairperson
Is there any plagiarism? ___________________________________________________
General Comments (use extra sheet if required):
________________________________________________________________________
________________________________________________________________________

Grading ≥ 75% < 75%

Scale Pass Fail

Decision by the Examining Board: ___________________________________________

_________________________________________________________________________
Name and Signature of examiners

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1. __________________________ 2._______________________
3___________________

Appendix A5 Proposal approval page (After defense, for self-

sponsored students)

DIRE DAWA UNIVERSITY

INSTITUTE OF TECHNOLOGY
SCHOOL OF [THE SCHOOL NAME]
MASTER OF SCIENCE IN [THE PROGRAM NAME]
[RESEARCH PROPOSAL TITLE]
Submitted by

Student name: ------------------------------------Signature ----------------Date

-----------

Approval by advisor (s)

Major Advisor ------------------------------------Signature ----------------Date -----------
Co-Advisor ------------------------------------Signature ---------------------Date -----------

Approval by examining committee members:

Examiner 1: ------------------------------------------- Signature--------------------- Date

---------

Examiner 2: ------------------------------------------- Signature--------------------- Date

--------

Chairperson: ------------------------------------Signature --------------------------Date

----------
Approval for official use

__________________________ _________________ _________________

Head, Department/chair Signature Date

_______________________ _________________ _________________

School PG coordinator Signature Date

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_______________________ _________________ _________________

School dean Signature Date

_______________________ _________________ _________________

Director, office for PG programs Signature Date

Appendix A6 Proposal approval page (After defense, for sponsored

students)
DIRE DAWA UNIVERSITY
INSTITUTE OF TECHNOLOGY
SCHOOL OF [THE SCHOOL NAME]
MASTER OF SCIENCE IN [THE PROGRAM NAME]
[RESEARCH PROPOSAL TITLE]
Submitted by

Student name: ------------------------------------Signature ----------------Date

-----------
Approval by advisor (s)
Major Advisor ------------------------------------Signature ----------------Date -----------
Co-Advisor ------------------------------------Signature ---------------------Date -----------

Approval by examining committee members:

Examiner 1: ------------------------------------------- Signature--------------------- Date

---------

Examiner 2: ------------------------------------------- Signature--------------------- Date

--------

Chairperson: ------------------------------------Signature --------------------------Date

----------
Approval for official use

__________________________ _________________ _________________

Head, Department/chair Signature Date

_______________________ _________________ _________________

School PG coordinator Signature Date

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_______________________ _________________ _________________

School dean Signature Date

_______________________ _________________ _________________

Director, office for PG programs Signature Date

_______________________ _________________ _________________

Scientific Director Signature
Date

Appendix A7 Research Progress evaluation form

DIRE DAWA UNIVERSITY
Institute of Technology, Office for postgraduate programs
Research progress evaluation form
Name of the Candidate’s:______________________________________ ID No._____
Thesis Topic: ____________________________________________________
No Focus Areas

Marking Score

1. Level of consistency of research topic in relation to the proposed one 10%

( whether there is a change or not , how reasonable was the change )

1 Data collection 20%

2 Data Analysis 20%

3 Preliminary result presented 10%

4 The extent of specific objectives achieved 10%

5 Progress of thesis report write up 10%

6 Progress presentation skill, slide organization and time management 5%

7 Response to the questions raised during the defense 5%

8 Overall judgment of the examiner 10%

Total 100%

Evaluation weight (%) = 0.5x examiner’s average + 0.3 x examiner + 0.20 x Chairperson

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Is there any plagiarism? ____________________________________________________

General Comments (use extra sheet if required):_________________________________
________________________________________________________________________
Name of Internal Examiner/ Advisor: _______________________________________.
Signature of Internal Examiner/ Advisor: _____________________________________.
Decision by the Examining Board: ____________________________________________.

Appendix A8 Examiner Contract Agreement Form

Dire Dawa University
Institute of Technology contract No: E01/I/2015
Contract Agreement Form for Examiners of Graduate Students Thesis

Whereas, Dire Dawa University is willing to employ [ Dr. full Name] with academic rank
of [Assistant/Associate/ professor] for rendering of intellectual services during the
[ Academic year] academic year in the [Regular] program, whereas the employee has
declared herself/ himself willing and professionally qualified to render the said services.

The address of the employee: Organization/institution: …………………….

Mobile phone: …………………… Email: ………………………….

Therefore, the parties hereby have agreed as follows. The employee with PhD degree in
[Name of specialization] shall examine the research thesis of graduate student [Name of
student, ID No ] in the [Name of students postgraduate program] with her/ his thesis titled
[students research title]. The employer shall pay a lump sum of birr [Amount of birr (in
figure)] for the total hours committed in advising the graduate student in her/ his thesis
work. The total sum shall be payable at once and subject to taxation on the aggregate. The
payment shall be paid to the employee after the student thesis is evaluated and written
comments are provided to the chairperson and the candidate. The examiner is also expected
to check the corrected version of the thesis and provide letter of testimony when the
corrections are successfully made. The employee’s transport and accommodation
associated with the said services shall be covered by the University.

……………..……………… ..................... ..................... ..........................................

Employee Name Signature Date CBE Acct. No

………………………..……. ....................... .....................

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Name, Department/Chair Head Signature Date

……………………………… ....................... .....................

Name, scientific director Signature Date

……………………………… ....................... .....................

Name, Budget and Finance head Signature Date

Appendix A9 Research report evaluation sheets

DIRE DAWA UNIVERSITY Date________
Institute of Technology, Office for postgraduate programs
THESIS EVALUATION FORM FOR EXAMINERS
Name of Candidate: ____________________________________________________________________

Thesis Evaluation Points Points Scored

_____________________________________________________________________________________

(a) Abstract (5%)………………………………………………… _______________________

(b) Literature Review (10%)……………………………………... _______________________
(c) Materials & Methods (15%) ………………………………… _______________________
(d) Result & Discussion (40%) …………………………………. _______________________
(e) Summary & Conclusion (10%) …………………………….. _______________________
(f) Manner of Presentation (5%) ……………………………….. _______________________
(g) Confidence in the Subject Matter (5%) …………………….. _______________________
(h) Ability of Answering Questions (10%) …………………….. _______________________
______________________________________________________________________________
Total=
____________________________

Evaluation result (Excellent (A+), Very Good (A), Good (B+) Satisfactory (B), Fail (C))
The Grading Scales of Each ranks are as follows

No. Rank (%)*

1 Excellent ≥85
2 Very Good 75≤X<85
3 Good 60≤ X<75
4 Satisfactory 50≤ X<60
5 Fail <50

* Evaluation weight (%) =0.50x External Examiner’s + 0.35x Internal examiner’s + 0.15 x Chairperson.

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_____________________ ___________________ __________________

Name, Examiner Signature Date

Summary by chairperson for Thesis Defense Examination

1. Comments on thesis preparation and defense

________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

2. Suggestions made by Board of Examiners

________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

3. Modification (s) to be made

________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

4. Final decision made by the Board of Examiners

________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

5. Average letter grade awarded _______________________________________

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The average grade letter should be calculated based on the following weights: Evaluation Weight (%) = (0.50X External
Examiner’s) + (0.35X Internal Examiner’s) + (0.15 X chairperson)

Approval
Chairperson, Name___________________________ Signature __________

Internal examiner, Name _______________________ Signature __________

External examiner, Name ________________________ Signature __________

Appendix A10 Research report cover pages

DIRE DAWA UNIVERSITY

INSTITUTE OF TECHNOLOGY

[THESIS TITLE]

BY
[CANDIDATE NAME]

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[MONTH, YEAR]
DIRE DAWA, ETHIOPIA

DIRE DAWA UNIVERSITY

INSTITUTE OF TECHNOLOGY

School of [school name]

Master of Science in [ Program name]

[Thesis Title]

By

[Candidate Name]

Advisor
[Advisors’ Name]
[Advisors’ Affiliation]

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[Month, Year]

Dire Dawa, Ethiopia

[THESIS TITLE]

By
[Candidate name]

A thesis submitted to Dire Dawa University Institute of Technology in Partial

Fulfillment of the Requirements for the Degree of Master of Science in [name
field of specialization] in the School of XXX

Dire Dawa University

Institute of Technology
Dire Dawa, Ethiopia

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[Month, Year]

Dire Dawa University

Appendix A11 Research report Approval page (After defense)

DIRE DAWA UNIVERSITY

INSTITUTE OF TECHNOLOGY
[Research Title]

MSC Thesis
by

[Candidate name]

Approval by advisor (s)

Major Advisor ------------------------------------Signature ----------------Date -----------
Co-Advisor ------------------------------------Signature ---------------------Date -----------

Approval by examining board members:

Internal examiner: -----------------------------------Signature--------------------- Date

---------

External examiner: --------------------------------- Signature---------------------- Date

--------

Chairperson: ------------------------------------Signature --------------------------Date

----------
Approval for official use

__________________________ _________________ _________________

Head, Department/chair Signature Date

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_______________________ _________________ _________________

School PG coordinator Signature Date

_______________________ _________________ _________________

School dean Signature Date

_______________________ _________________ _________________

Director, office for PG programs Signature Date
Appendix A12 Declaration page

Declaration

I hereby declare that the work which is being presented in this thesis entitled “thesis title”
is original work of my own, has not been presented for a degree of any other university and
all the resources used for the thesis have been duly acknowledged. I understand that non-
adherence to the principles of academic honesty and integrity, misrepresentation/fabrication
of any idea, data, fact and source will constitute sufficient ground for disciplinary action by
the university and can also evoke penal action from the sources which have been properly
cited or acknowledged

__________________ ________________
[Candidate name] Date

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Appendix A13. Template Letter of testimony from

internal/external examiner

Date: ……………

To: Dire Dawa university, Institute of Technology, school of xxx

Dire Dawa

From: Dr. xyz (Assistant/Associate Professor, xxx university)

Subject: Providing testimony regarding thesis correction by MSC

candidate Mr. xyz

As per the decision of the board of examiners, on the MSc thesis of Mr.

xxx entitled “……..”, the thesis was accepted with major/no modifications

to be made. It has been decided that the corrections are to be made to

the satisfaction of the major advisor and internal examiner. Accordingly,

as an external/internal examiner, I have gone through the corrected

thesis manuscript and have found that the candidate has corrected the

thesis manuscript according to the comments and suggestion raised

during the thesis defense. Therefore, I confirm from my side that the

comments and suggestions given by the members of the Board of

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Examiners have been successfully incorporated in the correction the

candidate has made.

Sign

With warm regards

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