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R11 R12 Overriding Project Supplier Invoice Account Generation Workflow CCID With User Entered Account (Doc To Bottom ID 360757.1)
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Symptoms Yes No Changes Cause Document Details Solution References Type: PROBLEM Status: PUBLISHED Last Major APPLIES TO: Update: Feb 9, 2019 Jul 1, 2024 Last Update: Oracle Payables - Version 11.5.9 and later Oracle Project Costing - Version 11.5.9 and later Information in this document applies to any platform. Related Products Oracle Payables APXINWKB.fmb Oracle Project Costing PAAPINVW.wft Information Centers R12.1: Payables Recommended Patch SYMPTOMS Collection (AP RPC), February 2016 [1397581.2]
The profile option PA: Allow Override of PA Distributions in AP/PO is enabled so that users may manually enter the account Oracle Catalog: Information combination on their invoice distributions. Centers and Advisors for All Products and Services [50.2] You create a supplier invoice in the Payables Invoice Workbench form, filling in all the information for invoice header (and Privacy and Security Feature lines if on Release 12) Guidance for all Oracle Click on the distributions button. Products (On Premise) [113.2] Enter the amount, then the account. Enter the project number, task number, expenditure type, expenditure organization, and expenditure date. Save the invoice. Document References R11 R12 Account Generator & When you click on Save the user-entered account is overwritten with the account generated by the Supplier Invoice Account Workflow Frequently Asked Generator, and this value is saved on the distribution rather than the value entered by the user. Questions (FAQ) [224308.1]
The goal is to have the manually entered account be saved to the invoice and not be overwritten. Recently Viewed CHANGES R11 R12 Overriding Project Supplier Invoice Account Generation Workflow CCID With User Entered Account [360757.1] CAUSE R12 Account Generation Error When Clicking On Distribution Button In Trying to accomplish this by setting the "Replace Existing Value" to false for individual segments in the account generator Payables Invoice Workbench workflow by itself will not work because the individual segments do not have any value to retain until a value is assigned to [2444541.1] them in the workflow itself. How Does The Account Generator Default The The goal can be accomplished, however. Accounts In Oracle Purchasing? [1067139.1] Bug 2348764 (APXINWKB - WRONG ACCOUNT IS GENERATED FOR PROJECT RELATED INVOICES) enabled the passing of an Advanced Resolution Center existing code combination id to the : Overview of Procure to Pay Integration With Project workflow. Below we will describe how this attribute and the "Compare Number" function can be used to retain the user entered [2889264.2] account or individual segments of the entered account. How to Update Item attribute in bulk, mass SOLUTION update, attributes like List Price, Buyer, Expense Account, Item status Of The existing account code combination id is now passed into the workflow in the Item Attribute "Supplier Invoice Account Master Item Form CCID". If there is no existing value, or if the form is requiring the account to be regenerated because project attributes have [1965861.1] been updated, then this value will be passed in with a value of 0. Otherwise it will contain the code combination of the existing Show More account.
To retain the existing account combination, in the Supplier Invoice Account Generation Workflow process, add a function 'Compare Number' immediately after the function "Start Generating Code Combination" with the following properties:
Name - Test Value Type - Item Attribute Value - Supplier Invoice Account CCID
Node attributes tab:
Name - Reference Value Type - Constant Value - 0
Depending on the result of the function 'Compare Number' :
1. If the result is "Equal" (i.e. Test Value = Reference Value = 0), then no CCID has been passed in so complete custom workflow to generate a new account. 2. If the result is "Default" (i.e. Test Value != Reference value), then go to function 'Copy Values from Code Combination' having the following properties:
Node Attributes tab:
Name - Code Combination ID Type - Item Attribute Value - Supplier Invoice Account CCID
Node Attributes tab:
Name - Replace Existing Value Type - constant Value - True
This function copies the segment values for the existing code combination (entered by the user) to the segment values in the workflow. At this point you can use all of these values and end the workflow, or if you wish the workflow to generate values for individual segments, you can continue with the custom workflow.
If you wish to retain the existing value of any segment then set the value of the attribute "Replace Existing Value" to "False" for that segment of the code combination.
The workflow will generate the account if the user enters the account or if it is blank, but this setup will allow the workflow to return the value entered by the user.
Review Bug 6022156 (PA DISTRIBUTION ACCOUNT NOT GETTING REGENERATED ON CHANGES TO PROJECT INFO) for information on correcting the code for the regeneration of the account. On 11.5.10 Patch 6412519 is available for this issue.
Note: Even though the information in this note explains how to allow a user to override an account on the Payables Invoice Workbench form, the Account Generator workflow must always be customized to derive at a minimum a default account regardless.
Supplier Invoice Account Generation Workflow Example (DOC, 322KB)
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