THE REVAMP CIRCLE

Green Forest Community,

Johnsonville Township,
Montserrado County
Monrovia (suburb), Liberia

COMPUTER LITERACY PROGRAM

TRAINING OF TRAINER
INTRODUCTION TO MICROSOFT WORD TRAINING MANUAL
UNIT 2
 CONTENTS
SECTION 1: INTRODUCTION ................................................................................................................ - 1 -
SECTION 2: STARTING WORD .............................................................................................................. - 1 -
SECTION 3: OVERVIEW OF THE USER INTERFACE ................................................................................ - 1 -
RIBBON ........................................................................................................................................... - 2 -
QUICK ACCESS TOOLBAR ................................................................................................................. - 3 -
MINI TOOLBAR ................................................................................................................................ - 5 -
SHORTCUT MENUS.......................................................................................................................... - 5 -
SECTION 4: CREATING DOCUMENTS ................................................................................................... - 5 -
SAVING DOCUMENTS ...................................................................................................................... - 6 -
CLOSING DOCUMENTS .................................................................................................................... - 7 -
OPENNING DOCUMENTS ................................................................................................................ - 7 -
SECTION 5: EDITING DOCUMENTS ...................................................................................................... - 8 -
SELECTING TEXT .............................................................................................................................. - 8 -
DELETING TEXT ............................................................................................................................... - 9 -
MOVING AND COPYING TEXT ......................................................................................................... - 9 -
UNDOIGN AND REDOING CHANGES .............................................................................................. - 10 -
SECTION 6: FORMATTING DOCUMENTS ........................................................................................... - 10 -
FORMATTING TEXT ....................................................................................................................... - 11 -
CHANGING THE FONT AND FONT SIZE .......................................................................................... - 11 -
CHANGING THE FONT COLOR AND HIGHLIGHTING TEXT .............................................................. - 12 -
APPLYING FONT STYLE AND EFFECTS ............................................................................................ - 13 -
CLEARING FORMATTING ............................................................................................................... - 15 -
COPYING FORMATTING ................................................................................................................ - 15 -
SECTION 7: FORMATTING PARAGRAPH ............................................................................................ - 15 -
CHANGING PARAGRAPH ALIGNMENT ........................................................................................... - 16 -
CHANGING LINE AND PARAGRAPH SPACING ................................................................................ - 16 -
CHANGING PARAGRAPH INDENTION ............................................................................................ - 17 -
SECTION 8: WORKING WITH TABLES ................................................................................................. - 18 -
INSERTING TABLES ............................................................................................................................ - 19 -
INSERTING ROWS AND COLUMNS ................................................................................................ - 20 -
RESIZING ROWS AND COLUMNS ................................................................................................... - 22 -
MERGING AND SPLITTING CELL ..................................................................................................... - 22 -

I
 DELETING ROWS AND COLUMNS .................................................................................................. - 23 -
DELETING TABLES .......................................................................................................................... - 24 -
SECTION 9: WORKING WITH IMAGES ................................................................................................ - 24 -
INSERTING IMAGE ......................................................................................................................... - 25 -
RESIZING IMAGE ........................................................................................................................... - 25 -
ROTATING IMAGES ....................................................................................................................... - 26 -
CROPPING IMAGES ....................................................................................................................... - 26 -
POSITIONING IMAGES ................................................................................................................... - 27 -
SECTION 10: CREATING A TABLE OF CONTENTS ............................................................................ - 27 -
INSERTING PAGE NUMBERS .......................................................................................................... - 28 -
SECTION 11: CHANGING THE PAGE LAYOUT ..................................................................................... - 29 -
CHANGING THE PAGE MARGINS ....................................................................................................... - 29 -
MARGINS MENU ........................................................................................................................... - 29 -
CHANGING THE PAGE SIZE ................................................................................................................ - 30 -
CHANGING THE NUMBER OF COLUMNS ........................................................................................... - 30 -

II
UNIT 2: INTRODUCTIONS TO WORD
Objective:
At the end of this chapter, students will have to learn how to work in Microsoft
Word 10 as it relates to:
• Introduction to Word 2010
• Starting Word
• Overview of the User Interface
• Creating Documents
• Saving Documents
• Closing Documents
• Editing Documents
• Formatting Documents
• Formatting Paragraph
• Working with Tables
• Working with Images

III
SECTION 1: INTRODUCTION
Microsoft Word 10 is a word-processing program that is used to create
professional-looking documents such as reports, resumes, letters, memos, and
newsletters. It includes many powerful tools that can be used to easily create and
edit documents, and collaborate with others. This handout provides an overview
of the Word 10 user interface and covers how to perform basic tasks such as
starting and exiting the program; creating, saving, opening, closing, editing,
formatting and printing documents; applying styles, and getting help.

SECTION 2: STARTING WORD

You can start Word 10 from the start menu or by double clicking an existing Word
file. When you start the program without opening in specific file, the Start screen
appears, prompting you to open an existing document or create a new document.
To start Word 2010 from the start menu:
1. Click the Start button, click All Programs, click Microsoft Office 2010 and
then click Word 2013.
2. Then the word window will open and appear on your screen.

SECTION 3: OVERVIEW OF THE USER INTERFACE

All the Microsoft Office 2013 programs share a common user interface so you can
apply basic techniques that you learn in one program to the other programs. The
Word 2010 program window is easy to navigate and simple to use.
Table—Word 2010 Program Window Element
NAME DESCRIPTION
Appears at the top of the program window and displays the name of
the document and the program. The buttons on the right side of the
Title bar
title bar are used to get help, change the display of the Ribbon, and
minimize, restore, maximize and close the program.
Quick
Appears on the left side of the Title bar and contains frequently used
Access
commands that ae independent of the tab displayed on the Ribbon.
toolbar

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 Extends across the top of the program window, directly below the
Ribbon Title bar, and consists of a set of tabs, each of which contains groups
of related commands.
Document
Appears below the ribbon and displays the content of the document.
Window
A blinking vertical line that indicates where text or objects will be
Cursor
inserted.
These appear to the left and below the document window. They are
Scroll bars used to adjust the document window either up to down or left to
right and vice versa.
Appears at the bottom of the program window and displays
information about document (number of pages, number of words,
Status bar
etc.). the tools on the right side of the Status bar can be used to
display the document in a variety of views to change the zoom level.

RIBBON
The Ribbon is designed to help you quickly find the commands that you need to
complete a task. It consists a set of task-specific tabs. The standard tabs are visible
at all times. Other tabs known as contextual tans appear only when you create or
select certain types of objects (such as images or tables). These tabs are indicated
by colored headers and contain commands that are specific to working with the
selected objects. Clicking a tab displays a set of related commands that are
organized into logical groups. Commands generally take the form of buttons and
lists; some appear in galleries. Pointing to an option in most lists or galleries
displays a live preview of that effect on the selected text or object. You can apply
the previewed formatting by clicking the selected option, or you can cancel
previewing without making any changes by pressing the Esc key. Some commands
include an integrated or separate arrow. Clicking the arrow displays a menu of
options available for the command. If a command on the ribbon appears dimmed,
it is unavailable. Pointing to a command on the Ribbon displays its name,
description, and keyboard shortcut (if it has one, that is) in a ScreenTip.
A dialog box launcher appears in the lower -right corner of most groups on the
Ribbon. Clicking it opens a related dialog box or task pane that offers additional
options or more precise control than the commands available on the Ribbon.

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You can collapse the Ribbon by clicking the Collapse the Ribbon button on the
right side of the Ribbon or by double-clicking the current tab. When the Ribbon is
collapsed, only the tab names are visible. The Ribbon can be expanded again by
double-clicking any tab.

Ribbon
TABLE—RIBBON TABS
NAME DESCRIPTION
Displays the Backstage view which contains commands related to
File
managing files and customizing the program.
Contains the most frequently used commands. The Home tab is
Home
active by default.
Contains commands related to all the items that you can insert
Insert
into a document.
Contains commands related to changing the overall appearance of
Design
a document.
Page Contains commands related to changing the layout of a document.
Layout
Contains commands related to reference information you can add
References
to a document.
Mailings Contains commands related to creating mass mailings.
Contains commands related to proofreading a document, adding
Review comments, tracking and resolving document changes, and
protecting a document.
Contains commands related to changing the view and other
View
aspects of the display.

QUICK ACCESS TOOLBAR

The Quick Access toolbar provides one-click access to commonly used commands
and options. By default, it is located on the left side of the Title bar and displays
the save, undo, and redo buttons. you can change the location of the Quick
Access toolbars as well as customize it to include commands that you use
frequently.

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 Quick access tool bar

To add a command to the Quick Access Toolbar:

1. On the Ribbon, left-click the command that you want to add,
then click Add to Quick Access Toolbar on the shortcut menu.
To remove a command from the Quick Access toolbar:
1. On the Quick Access Toolbar, right -click the command that
you want to remove, and then click Remove from Quick
Access toolbar on the shortcut menu.

Customize quick access tool bar

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MINI TOOLBAR
The mini toolbar provides quick access to frequently used commands and appears
whenever you select text or right-click an object.

Mini tool bar

SHORTCUT MENUS
Word 2010 includes many shortcut menus that appear when you right-click an
item. Shortcut menus are context-sensitive, meaning, they list commands that
pertain only to the item that you right-click.

SECTION 4: CREATING DOCUMENTS

When you start Word 2010, a blank new document window opens before you in
the program window ready for you to enter content. A new document by default
displays a name: Document1 on the title bar until you save it with a name. the
cursor shows where the next character you type will appear. When the cursor
reaches the right margin, the word you are typing automatically moves to the
next line. Pressing the Enter key starts a new paragraph.
To create a new document:
1. Click the File tab, and then click New. The New page of the Backstage view
opens, displaying thumbnails of the available templates
2. In the right pane, click Blank document. A new, blank document opens in a
new window.

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 Blank Document in Backstage View

SAVING DOCUMENTS
After creating a document, you can save it on your computer. Use the Save As
command when you save a document for the first time or if you want to save a
copy of a document in a different location, with a different name or in a different
format. Use the Save command to save changes to an existing document.
To save a document for the first time:
1. Click the File tab, and then click Save As. The Save As page of the
Backstage view opens.
2. Click Computer in the center pane, and then click the Browse button or a
recent folder in the right pane.
3. In the Save As dialog box, select a location to save the file, type a name in
the File name box and then click the Save button.

To save changes to a document:

1. Do one of the following:
• Click the File tab, and then click Save.
• On the Quick Access Toolbar, click the Save button

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 • Press CTRL + S
CLOSING DOCUMENTS
When you finish working on a document, you can close it. If the document
contains any unsaved change, you will be prompted to save the changes before
closing it.
To close a document without exiting Word:
1. Click the File tab, and then click the Close. Or press CTRL + W

OPENNING DOCUMENTS
You can locate and open an existing document from the start screen when Word
2010 starts or from the Open page of the Backstage View. The Start screen and
the Open page also display a list of recently used documents which you can
quickly open by clicking them. Each document opens in its own window, making it
easier to work on two documents at once.
To open a document:
1. Click the File tab, and then click Open. Or press CTRL + O. The Open page of
the Backstage View opens, displaying a list of recently used documents in
the right pane.
2. If the document you want to open is in the Recent Documents list, click its
name to open it. Otherwise proceed to step 3.
3. Click Computer in the center pane, and then click the Browse button or a
recent folder in the right pane.

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 Blank Document in Backstage View

4. In the Open dialog box, locate and select the file that you want to open,
and then click the Open button.

SECTION 5: EDITING DOCUMENTS

Most documents require some editing. After creating a document, you may want
to add or remove text, or move text from one place to another. This section
covers how to perform basic tasks such as selecting, deleting, copying, and
moving text; and undoing and redoing changes.

SELECTING TEXT
Before you can edit text, you must first select the text that you want to modify.
You can use the mouse, the keyboard, or the selection area (an invisible area in
the document’s left margin) to make a selection. Selected text appears
highlighted on the screen.
To select text:

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 1. Do the following:
• To select a word, double-click anywhere in the word
• To select a sentence, hold down the ctrl key and click anywhere in
the sentence
• To select a line, click in the selection area to the left of the line
• To select a paragraph, triple click anywhere in the paragraph. Or
double-click in the selection area to the left of the paragraph.
• To select the entire document, triple-click in the selection area. Or
press CTRL + A
• TO SELECT ADJACENT words, lines, or paragraphs, drag the mouse
pointer over the text. Or click at the beginning of the text, and then
hold down the Shift key and click at the end of the text
• To select non-adjacent words, lines, or paragraphs, make the first
selection, and then hold down the CTRL key and make the second
selection
NOTE: To deselect selected text, click anywhere in the document.
DELETING TEXT
You can delete text one character at a time by positioning the cursor, and then
pressing the Backspace key to delete the character to the left of the cursor or the
Delete key to delete the character to the right of the cursor. You can also select
and delete a word, sentence, paragraph, or block of text.
To delete text:
1. Select the text that you want to delete, and then press the Delete key.

MOVING AND COPYING TEXT

When editing document, you may want to duplicate text in another location, or
you may want to remove (cut) text from its original location and place it in a new
location.
NOTE: Cut or copied text is stored on the Clipboard, a temporary storage area.
You can access it by clicking the dialog box launcher in the Clipboard group on the
Home tab of the Ribbon.

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 Clipboard Group on the Home Tab

To move or copy text:

1. Select the text that you want to move or copy
2. On the Home tab, in the Clipboard group, do one of the following
• To move text, click the Cut button, or press CTRL + X
• To copy text, click the Copy button, or press CTRL + C
3. Click in the document where you want to paste the cut or copied text
4. On the Home tab, in the Clipboard group, click the Paste button or press
CTRL + V
NOTE: Clicking the arrow or the paste button displays additional paste options.

UNDOIGN AND REDOING CHANGES

Whenever you make a mistake, you can easily reverse it with the Undo command.
After you have undone one or more actions, the Redo command becomes
available and allows you to restore the undone actions.
To undo an action:
1. On the Quick Access toolbar, click the Undo button or press CTRL +Z
To redo an action:
1. On the Quick Access toolbar, click the Redo button or press CTRL +Y

SECTION 6: FORMATTING DOCUMENTS

Word 10 includes a number of features that can be used to easily format a
document. Formatting enhances the appearance of a document and makes it look
professional.

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FORMATTING TEXT
Text formatting includes font, font size, font color, and font style and effect. The
Font group on the Home tab of the ribbon contains the most commonly used text
formatting commands (see figure below). You can also format text using the Font
dialog box which can be opened by clicking the dialog box launcher in the Font
group.

Font Group on the Home Tab

CHANGING THE FONT AND FONT SIZE

A font defines the overall appearance of style of text lettering. Font size controls
the height of the font. The default font in new Word 2010 documents is Calibri;
default font size is 11 points.
To change the font:
1. Select the text that you want to format
2. On the Home tab, in the Font group, click the font drop down arrow and
select the desired font from the list.

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 Font List

To change the font size:

1. Select the text that you want to format
2. On the Home tab, in the Font group, click the Font Size drop down arrow
and select the desired font size from the list. If a font size you want is not
listed in the font size list, click in the font size box, type the desired number,
then press the Enter key.
NOTE: the font size can also be increased by clicking the Increase Font Size
button or Decrease Font Size button in the Font group on the Home tab of the
Ribbon.

CHANGING THE FONT COLOR AND HIGHLIGHTING TEXT

Important text can be emphasized by changing the font color or applying
highlight. To change the font color:
1. Select the text that you want to format.

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 2. On the Home tab, in the font group, click the Font Color button to apply the
most recently used color, or click the Font Color dropdown arrow and
select a different color from the color palette.

Color Palette

To highlight text:
1. Select the text that you want to highlight.
2. On the Home tab, in the Font group, click the Text Highlight Color button
to apply the most recently used color, or click the Text Highlight Color
dropdown arrow and select a different color from the color palette

NOTE: the text highlight can be removed from selected text by clicking the
Text Highlight Color dropdown arrow, and then clicking No Color on the
palette.

APPLYING FONT STYLE AND EFFECTS

You can apply one or more font styles and effects to text. Font styles are
attributes such as bold and italic; effects are special enhancements such as
strikethrough and shadow.

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Table—Font Style and Effect Buttons
Name Description
Bold Makes the selected text bold
(example)
Italic Italicizes the selected text (example)
Underline Draws a line under the selected text
(example). Click the arrow on the
button to select the type of underline.
Strikethrough Draws a line through the middle of the
selected text (example)
Subscript Creates small letter below the text
baseline (example)
Superscript Creates small letters above the line of
text (example)
Text Effects and Typography Applies a visual effect such as a
shadow, glow, or reflection to the
selected text
Change Case Change the selected text to uppercase,
lowercase, or other common
capitalizations.

To apply a font style or effect:

1. Select the text that you want to format
2. One the Home tab, in the Font group, click the button for the desired font
style or effect. If the button has a dropdown arrow, click the arrow to see
more options.

NOTE: the Bold, Italic, Underline, Strikethrough, Subscript, and

Superscript buttons are toggles. If you select text to which one of these
formats has been applied, and then click the corresponding button, that
format is removed.

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CLEARING FORMATTING
You can remove all formatting from selected text, leaving only the plain text. To
clear formatting:
1. Select the text that has the formatting you want to clear.
2. On the Home tab, in the Font group, click the Clear All Formatting button.
COPYING FORMATTING
You can copy the formatting of specific text and apply it to other text in the
document. This can save you time and effort when multiple formats have been
applied to text and you want to format additional text with all the same formats.
To copy formatting:
1. Select the text that has the formatting you want to copy
2. On the Home tab, in the Clipboard group, click the Format Painter button.
The mouse pointer changes to a paintbrush with an I-beam
3. Select the text to which you want to apply the copied formatting.
NOTE: If you want to apply the copied formatting to more than one area,
double-click the Format Painter active until you press the Esc key.

SECTION 7: FORMATTING PARAGRAPH

Paragraph formatting refers to the layout of a paragraph on the page. You can
change the look of a paragraph by changing its alignment, line spacing, and
indentation, as well as the space before and after it. The Paragraph group on the
Home tab of the Ribbon contains the most commonly used paragraph formatting
commands (see figure below). You can also format paragraph using the paragraph
dialog box which can be opened by clicking the dialog box launcher in the
paragraph.
NOTE: To display or hide formatting marks such as spaces, tabs, and paragraph,
marks, click the Show/Hide button in the paragraph group on the Home tab of
the Ribbon.

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 Paragraph Group on the Home Tab

CHANGING PARAGRAPH ALIGNMENT

Paragraph alignment refers to the position of each line of text in a paragraph
between the left and right margins. The paragraph group on the Home tab of the
Ribbon includes four alignment buttons that can be used to quickly change the
alignment of a paragraph.
TABLE—ALIGNMENT BUTTONS
NAME DESCRIPTION
Aligns the text to at the left margin, producing a
Align Left
ragged right edge. This is the default alignment.
Centers the text between the left and right margins,
Center
producing ragged left and right edges.
Aligns the text at the right margin, producing a
Align Right
ragged left edge.
Aligns the text at both the left and right margins,
producing even left and right edges. To accomplish
Justify
this, Word adjusts the spacing between words,
expanding or shrinking the spaces as needed.

To change the alignment of a paragraph:

1. Select the paragraph that you want to align.
2. On the Home tab, in the Paragraph group, click the desired alignment
button.
CHANGING LINE AND PARAGRAPH SPACING
Line spacing determines the amount of space between the lines of text in a
paragraph. Paragraph spacing determines the amount of space above and below

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a paragraph. In Word 2010, the default spacing is 1.08 lines and 8 points after
each paragraph.
TO CHANGE THE LINE SPACING
Within a paragraph:
1. Select the paragraph that you want to format
2. On the Home tab, in the Paragraph group, click the Line and Paragraph
Spacing button and select the desired line spacing.

TO CHANGE THE SPACING BEFORE OR AFTER A PARAGRAPH

1. Select the paragraph that you want to format.
2. On the Page Layout tab, in the Paragraph group, enter the desired value in
the Spacing Before or Spacing After box

CHANGING PARAGRAPH INDENTION

Indenting a paragraph refers to moving it away from the left, the right, or both, or
both margins. You can indent an entire paragraph to make it stands out from the
surrounding text. You can also indent only the first line of a paragraph (which is
called a first line indent), or indent all lines except the first line (which is called a
hanging indent)

To change the indentation of a paragraph:

1. Select the paragraph that you want to indent.
2. On the Home tab, in the Paragraph group, click the Increase Indent button
or Decrease Indent button to move the paragraph right to left in half-inch
increments.
To indent a paragraph using the horizontal ruler:
1. On the View tab, in the Show group, select the Ruler check box to display
the rulers.
2. Select the paragraph you want to indent

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 3. On the horizontal ruler, do the following:
• To change the left indent of the entire paragraph, drag the Left
Indent markers to the position where you want the text to start.
• To change the right indent of the entire paragraph, drag the Right
Indent marker to the position where you want the text to end.
• To create a first line indent, drag the First Line Indent marker to the
position where you want the first line to start.
• To create a hanging indent, drag the Hanging Indent marker to the
position where you want all lines except the first line to start.
NOTE: You can specify an exact measurement for the left or right indent by
entering the desired value in the Indent Left or Indent Right box in the Paragraph
group on the Page Layout tab of the Ribbon (see Figure below).

SECTION 8: WORKING WITH TABLES

Tables are commonly used to organize and present data. A table is made up of
horizontal rows and vertical columns; the box at the intersection of a row and
column is called a cell. Each row and column can be identified by a heading,
although some tables have only column headings or only row headings. Each cell
can contain text, numbers, images, etc.

Column Cell

Row

When you click anywhere in a table, the Table Tools contextual tabs becomes
available on the Ribbon. The tools on the design tab can be used to change the
appearance of the table.

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The tools on the layout tab can be used to change the table structure.

INSERTING TABLES
Word 2010 makes it quick and easy to insert a table into a document.
To insert a table:
1. Click in the document where you want to insert the table.
On the Insert tab, in the Tables group, click the Table button, drag across the grid
until you select the desired numbers of rows and columns, and then release the
mouse button. (see figure below)

Table Menu

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NOTE: If you want to insert a table with more than 8 rows or 0 columns, click the
Table button, click Insert Table to open the Insert table dialog box, enter the
desired numbers of rows and columns in the corresponding boxes, and then click
the OK button. (See figure below)

Insert Table Dialog Box

INSERTING ROWS AND COLUMNS

You can easily add rows and columns anywhere in a table. A new row can be
inserted above or below the current location in the table; a new column can be
inserted to the left or right of the current location in the table.
To insert a row or column:

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 1. Select the row or column next to which you want to insert the new row or
column.
2. Under Table Tools, on the Layout tab, in the Rows & Columns groups, do
one of the following (see figures below):

Rows & Columns Group on the Layout Tab

• Click the Insert Above button to insert a new row directly above the
selected row.
• Click the Insert Below button to insert a new row directly below the
selected row
• Click the Insert Left button to insert a new column directly to the left the
selected column
• Click the Insert Right button to insert a new column directly to the right the
selected column
NOTE: You can quickly insert a row or column by pointing to the left of a row
divider or above a column divider, and then clicking the insert control (plus sign)
that appears (see figure below). In addition, you can insert a row at the bottom of
a table by clicking in the last cell of the last row, and then pressing the Tab key.

Rows Insert Control Columns Insert Control

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RESIZING ROWS AND COLUMNS
When you insert a table in a document, it automatically fits between the left and
right margins, and the columns are all the same width. Each row stats at the
height needed for one line of data, expanding automatically as you add more data
to any of its cells. You can change row heights or column widths to specific
measurements, makes multiple rows or columns the same size, as well as
automatically resize a table to fit its contents or the page.
To resize a row or column:
1. Select the row or column that you want to resize.
2. Under Table Tools, on the Layout tab, in the Cell Size group, enter the
desired value in the Height or Width box (see figure below):

Cell Size Group on the Layout Tab

MERGING AND SPLITTING CELL

Word 10 makes it possible to merge two or more cells in the same row or column
into a single cell, split one cell into two or more cells within the same space, as
well as split one table into two separate tables.
To merge cells:
1. Select the cells you want to merge.
2. Under the Table Tools, on the Layout tab, in the Merge group, click the
Merge Cells button.

To split a cell:
1. Select the cell that you want to split.

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 2. Under the Table Tools, on the Layout tab, in the Merge group, click the
Split Cell button.
3. In the Split Cells dialog, enter the number of columns and rows that you
want to split the selected call into, and then click the OK button. See figure
below:

Split Cells Dialog Box

To split a table:
1. Select the role that you want to be the first row of the second table
2. Under Table Tools, on the Layout tab, in the Merge group, click the Split
Table button.

DELETING ROWS AND COLUMNS

You can delete any rows or columns you no longer need in a table. Deleting a row
or column also deletes all the contents within it.
To delete a row or column:
1. Select the row or column that you want to delete.
2. Under Table Tools, on the Layout tab, in the Rows & Columns group, click
the Delete button, and then click Delete Columns or Delete Rows (See
figure below).

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NOTE: If you want to delete the contents of a row or column without deleting the
row or column itself, select the row or column, and then press the Delete key.

Delete Menu

DELETING TABLES
When you no longer need a table and the data that it contains, you can delete the
entire table.
To delete a table:
1. Click anywhere in the table
2. Under Table Tools, on the Layout tab, in the Rows and Columns group, click
the Delete button, and then click Delete Table.
NOTE: If you want to delete the contents of a table without deleting the
table itself, select the table, and then press the Delete key.

SECTION 9: WORKING WITH IMAGES

Images can add visual interest to documents. They can also be used to effectively
communicate ideas or convey information. When you select an image, the Picture
Tools Format tab becomes available on the Ribbon. The tools on this tab enables
you to modify the image and enhance its appearance. See image below:

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 Picture Tools Format Tab

INSERTING IMAGE
You can insert a variety of graphics file formats (.gif, .jpg, .png, .bmp, etc.) into a
document.
To insert an image:
1. Click in the document where you want to insert the image
2. On the Insert tab, in the Illustrations group, click the Picture button
3. In the Insert Picture dialog box, locate and select the image that you want
to insert, and then click the Insert button.

RESIZING IMAGE
You can resize an image to better fit the layout of a document. When resizing an
image, you can
specify an exact measurement (in inches) or you can adjust the size visually to fit
properly
within the text.

To resize an image using specific measurements:

1. Select the image that you want to resize.
2. Under Picture Tools, on the Format tab, in the Size group, enter the desired
values
in the Height and Width boxes.

To resize an image using sizing handles:

1. Select the image that you want to resize. Sizing handles appear at the
corners and on the sides of the image.
2. Drag any of the sizing handles toward the center of the image to make it
smaller, or away from the center to enlarge it.

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NOTE: The sizing handles at the corners adjust both the height and the width of
the image to
keep them in the same proportion (called the aspect ratio), but the sizing, handles
on the sides
affect only the height or the width.

ROTATING IMAGES
You can flip an image to face the other direction or rotate it slightly to better fit
the layout of a document.

To rotate an image:
1. Select the image that you want to rotate.
2. Under Picture Tools, on the Format tab, in the Arrange group, click the
Rotate button and select the desired option from the menu.
NOTE: You can quickly rotate an image by selecting it, and then dragging the
rotation handle (the circular arrow that is attached to one of the sizing handles)
in the direction that you want the image to rotate.

CROPPING IMAGES

You can crop an image to remove the unwanted parts.

To crop an image:
1. Select the image that you want to crop
2. Under Picture Tools, on the Format tab, in the Size group, click the Crop
button
Cropping handles (black lines) appear at the corners and on the sides of the
image.
3. Drag any of the cropping handles toward the center of the image. The parts
that will be removed are shaded.
4. When you are finished, click outside the image or press the Esc key.

To crop equally on two sides at once, hold down the Ctrl key while
you drag the center cropping handle on either side inward.
To crop equally on all four sides at once, hold down the Ctrl key while
you drag a comer cropping handle inward.
When you are finished, click outside the image or press the Esc key.

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POSITIONING IMAGES

By default, Word 2010 inserts images in line with text. That is, Word inserts an
image where the cursor
change its position and the way text wraps around it.
is, even though it may not be aligned properly with the text around it. After
inserting an image, you can

To reposition an image:
1. Select the image that you want to reposition.
2. Under Picture Tools, on the Format tab, in the Arrange group, click the
Position button and
select the desired option from the menu.

NOTE: A floating image (that is, one with any text-wrap setting other than In Line
with Text) can be
positioned anywhere on a page by dragging it to where you want it. As you drag,
the alignment guides (green horizontal or vertical lines) show you how the image
lines up with other page elements and
margins.

To wrap text around an image:

1. Select the image around which you want to wrap the text.
2. Under Picture Tools, on the Format tab, in the Arrange group, click the
Wrap Text button and select the desired option from the menu.

NOTE: You can also access a quick menu of text wrapping options by clicking the
Layout Options button in the upper-right corner of a selected image.

SECTION 10: CREATING A TABLE OF CONTENTS

A table of contents is a list of the headings in a document, organized in the order

in which they appear along with their corresponding page numbers. It is usually
inserted at the beginning of the document and provides an overview of its

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contents to help users navigate to specific sections. A table of contents is created
by using Word's built-in heading styles (Heading l, Heading 2, etc.) to format
headings, and then generating the table of contents based on those headings.

To create a table of contents:

1. Click in the document where you want to insert the table of contents.
2. On the References tab, in the Table of Contents group, click the Table of
Contents button and select the desired option from the menu.

NOTE: If you want to specify more options (e.g., how many heading levels to
show), click the Table of
Contents button, click Custom Table of Contents at the bottom of the menu to
open the Table of Contents dialog box, select the desired options, and then click
the OK button.

INSERTING PAGE NUMBERS

Page numbers are the most common type of header or footer. When you insert
page numbers, you have to select the position and alignment of` the numbers on
the page. You can also format the numbers to suit your needs. For example, you
can choose to have page numbers start with a value other than 1.

To insert page numbers:

1. On the Insert tab, in the Header & Footer group, click the Page Number
button, point to the desired position (Top of Page, Bottom of Page, Page
Margins, or Current Position) and select the desired option from the
submenu.

NOTE: The Page Number options include Page X of Y formats in which Y is the
total number of pages in the document.

2. When you are finished, double-click anywhere in the document area to

return to the main document.

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NOTE: If you want to format the numbers, click the Page Number button, click
Format Page Number on the menu to open the Page Number Format dialog box,
select the desired options, and then click the OK button.

SECTION 11: CHANGING THE PAGE LAYOUT

Word 2010 offers a variety of page layout options that affect how content
appears on each page. The Page Setup group on the Page Layout tab of the
Ribbon contains commands that can be used to change
page margins, page orientation, paper size, and more. You can also adjust page
settings using the Page Setup dialog box which can be opened by clicking the
dialog box launcher in the Page Setup group.

CHANGING THE PAGE MARGINS

Margins are the areas between the content of a document and the edges of the
page. By default, every new document has 1-inch margins on all four sides. You
can change the page margins by selecting one of the preset margins or by setting
custom margins.

To change the page margins:

1. On the Page Layout tab, in the Page Setup group, click the Margins button
and select the desired margin setting from the menu.

MARGINS MENU

To set custom margins:

1. On the Page Layout tab, in the Page Setup group, click the Margins button,
and then click Custom Margins at the bottom of the menu.
2. In the Page Setup dialog box, on the Margins tab, in the Margins section,
enter the desired values in the Top, Bottom, Left, and Right boxes.

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 3. Click the OK button.

CHANGING THE PAGE ORIENTATION

Orientation refers to whether the page (portrait). The default orientation is

portrait.
The page is laid out horizontally (landscape) or vertically

To change the page orientation:

1. On the Page Layout tab, in the Page Setup group, click the Orientation
button, and then click Portrait or Landscape.

CHANGING THE PAGE SIZE

Word 2010 offers many standard rage sizes. The default page size is 8.5 x 1 1 inch.

To change the page size:

1. On the Page Layout tab, in the Page Setup group, click the Size button and
select the desired
page size from the menu.

CHANGING THE NUMBER OF COLUMNS

You can format an entire document or a section of a document in two, three, or

more columns to create
layouts like those used in newspapers and magazines. When you select a section
and then change the
number of columns, Word 2010 automatically inserts Continuous section breaks
before and after the
selection.

To change the number of columns:

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 1. Select the text that you want to flow into columns.
2. On the Page Layout tab, in the Page Setup group, click the Columns button
and select the desired layout from the menu. You can select one, two, or
three columns of equal width, or columns of unequal width.

NOTE: If you want to create custom columns, click the Columns button, and then
click More Columns at the bottom of the menu to open the Columns dialog box.
You can use the dialog box to specify the number of columns, adjust the column
width and spacing, and even add a vertical line between columns.

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