Department of Electrical &

Computer Engineering
Faculty of Engineering & Applied Sciences
Riphah International University, Islamabad, Pakistan

Program: B.Sc Electrical Engineering Semester I

Subject: CMSL-101 Introduction to ICT Date: ………

Experiment 6: Crafting Engaging Presentations: Using Microsoft PowerPoint and AI Tools

to Make Slides
Name: ……………………………………. Roll No: …………………………

Performance Lab Report

Description Total Marks Description Total Marks
Marks Obtained Marks Obtained
Ability to conduct 5 Organization/Structure 5
Experiment Data Presentation 5
Work Ethics Individual and Team Performance
Description Total Marks Description Total Marks
Marks Obtained Marks Obtained
Adherence to Team Collaboration and Contribution
Safety Guidelines Individual Task Performance

Remarks (if any): ………………………………….

Name & Signature of faculty: …………………………………

 INTRODUCTION

The PowerPoint Window

PowerPoint is a presentation software package. With PowerPoint, you can easily create slide
shows. Trainers and other presenters use slide shows to illustrate their presentations.

This lesson introduces you to the PowerPoint window. You use the window to interact with
the software. To begin, open PowerPoint 2007. The window appears and your screen looks
similar to the one shown.

Note: Your screen will probably not look exactly like the screen shown. In PowerPoint 2007,
how a window displays depends on the size of the window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, settings
in PowerPoint 2007, Windows Vista, and Windows XP allow you to change the color and
style of your windows.

Department of Computer Sciences 137/239 Semester SPRING 2018

Introduction to Information and Communication Technology
The Microsoft Office Button

In the upper-left corner is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and
perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default, Save, Undo, and Redo
appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar
displays the name of the presentation on which you are currently working. By default,
PowerPoint names presentations sequentially, starting with Presentation1. When you save
your file, you can change the name of your presentation.
The Ribbon
 1 Tabs

2 Command Group

3 Command Buttons

4 Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to
issue commands. The Ribbon is located near the top of the PowerPoint window, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays
several related command groups. Within each group are related command buttons. You click
buttons to issue commands or to access menus and dialog boxes. You may also find a dialog
box launcher in the bottom-right corner of a group. When you click the dialog box launcher,
a dialog box makes additional commands available.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place
an object. If the rulers do not display in your PowerPoint window:

1. Click the View tab.

2. Click Ruler in the Show/Hide group. The rulers appear.
Slides, Placeholders, and Notes

1 Slide

2 Placeholders
 3 Notes

Slides appear in the center of the window. You create your presentation on slides.

Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art,
charts, and more.

You can use the notes area to creates notes to yourself. You can refer to these notes as you
give your presentation.
Status Bar, Tabs, View Buttons, and More

Status Bar 6 Vertical & Horizontal

1 Splitter Bars

2 Outline Tab 7 Minimize Button

3 Slides Tab 8 Maximize/Restore

Button

4 View Buttons 9 Close Button

5 Zoom
The Status bar generally appears at the bottom of the window. The Status bar displays the
number of the slide that is currently displayed, the total number of slides, and the name of the
design template in use or the name of the background.

The Outline tab displays the text contained in your presentation. The Slides tab displays a
thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.
The View buttons appear near the bottom of the screen. You use the View buttons to change
between Normal view, Slider Sorter view, and the Slide Show view.

Normal View
Normal view splits your screen into three major sections: the Outline and Slides tabs,
the Slide pane, and the Notes area. The Outline and Slides tabs are on the left side of
your window. They enable you to shift between two different ways of viewing your
slides. The Slides tab shows thumbnails of your slides. The Outline tab shows the text
on your slides. The Slide pane is located in the center of your window. The Slide pane
shows a large view of the slide on which you are currently working. The Notes area
appears below the Slide pane. You can type notes to yourself on the Notes area.

Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can
easily add, delete, or change their order of your slides.

Slide Show
Use the Slide Show view when you want to view your slides, as they will look in your
final presentation. When in Slide Show view:
Esc Returns you to the view you were using previously.

Leftclicking
Moves you to the next slide or animation effect.
When you reach the last slide, you automatically
return to your previous view.

Opens a pop-up menu. You can use this menu to

Rightclicking
navigate the slides, add speaker notes, select a
pointer, and mark your presentation.
Zoom allows you to zoom in and zoom out on the window. Zooming
in makes the window larger so you focus in on an object. Zooming out makes the window
smaller so you can see the entire window.

You can click and drag the vertical and horizontal splitter bars to change the size of your
panes.

You use the Minimize button to remove a window from view. While a window is
minimized, its title appears on the taskbar. You click the Maximize button to cause a window
to fill the screen. After you maximize a window, clicking the Restore button returns the
window to its former smaller size. You click the Close button to exit the window and
close the program.

Creating Your First PowerPoint Presentation

You create your PowerPoint presentation on slides. You use layouts to organize the content
on each slide. PowerPoint has several slide layouts from which to choose.
Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background
to your slides. You can add themes and backgrounds to your slides. After you complete your
slides, you can run your presentation.
Create a Title Slide
When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can
type the title of your presentation and a subtitle on this slide. To enter text:

 Click and type the title of your presentation in the "Click to add
title" area.  Click and type a subtitle in the "Click to add subtitle"
area.

If you do not wish to use the title slide, click the Delete Slide button in the Slides group on
the Home tab.

Create a Title Slide

1. Open PowerPoint. You are presented with a title slide.

2. Enter the information shown here. Type College Scholarships and Financial Aid in
the Click to Add Title text box. Type Paying for College in the Click to Add Subtitle
text box.
Create New Slides
After completing your title slide, you can create additional slides. To create a new slide:

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears and displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint
window.

3. To add text, click inside the placeholder and type.

4. To add an additional slide to your presentation, do one of the following:

Right-click the slide layout. A menu appears. Click Layout and then click the layout
you want.

Choose the Home tab, click the New Slide button , and then choose the slide
layout you want.

Create New Slides

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
 3. Click the Title and Content Layout. The slide appears on the Slides tab.

4. Enter the information shown here. Type Here is what to do: (including the colon) in
the Click to Add Title text box. Type the bulleted text in the Content text box.

Create an Outline

If you need to present the information in your slide in outline form, you can easily create an
outline by using the Increase List Level button to create a hierarchy.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the
Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever
need to decrease an indent, use the Decrease List Level button in the Paragraph
group.
Use Two-Column Text

You can also place text in two separate columns.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box
appears.
3. Click the Two Content layout.
4. Enter the information shown here.

Make Changes to Your Slides

After creating a slide, if you want to add text:

1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.

If you would like to change text:

1. Select the text you want to change.

 2. Type the new text.

You can use the Backspace key to delete text. You can also delete text by highlighting the
text and pressing the Delete key.

Apply a Theme
A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds
for your PowerPoint slides.

To apply a theme to all of the slides in your presentation:

1. Choose the Design tab.

2. Click the More button in the Themes group.
3. Click the design you want.

To apply a theme to selected slides:

1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply
a theme.
3. Choose the Design tab.
4. Click the More button in the Themes group.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.

You can add a dramatic effect to your theme by applying a background.

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want.

Apply a Theme

1. Choose the Design tab.

2. Click the More button in the Themes group.
 3. Click the theme you want. PowerPoint applies the theme to all of the slides in your
presentation.

Add a Background

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want. PowerPoint applies the background to your slides.

Run Your PowerPoint Slide Show

After you create your slides, you can run your slide show:

1. Do any one of the following:

o Press F5.
o Choose the Slide Show tab. Click the From Beginning button in the Start
Slide Show group.
o Click the Slide Show icon in the bottom-right corner of your screen.

Your slide show appears on your screen.

Navigating the Slide Show

Task Procedure
 Go to the next slide. Do one of the following:

• Press the Right Arrow key.

• Press the Enter key.
• Press the Page Down key.
• Left-click the slide.

Go to the previous slide. Do one of the following:

• Press the Left Arrow key.

• Press the Backspace key.
• Press the Page Up key.

End the slide show and return to Press the Esc key.
PowerPoint.

Animations, Transitions, Spell Check, Outline Tab, Slides Tab and Sorter
View
Animations control how objects move onto, off of, and around your slides. Transitions
control how your presentation moves from one slide to the next. This lesson teaches you how
to create animations and transitions. It also teaches how to spell-check your document, how
to use the Outline and Slides tabs, how to use Sorter view, and how to print.

Add Animations
You can animate the objects on your PowerPoint slides. PowerPoint provides four types of
animations: Entrance, Emphasis, Exit, and Motion Paths. An Entrance animation determines
the manner in which an object appears on a slide; for example, an object can move onto a
slide. An Emphasis animation does something to draw attention to an object; for example, the
object can become larger. An Exit animation determines the manner in which an object
leaves a slide; for example, an object can move off a slide. A Motion Paths animation
determines how an object moves around a slide; for example, an object can move from left to
right.

After you add an animation, you can use the Custom Animation pane to modify it by
choosing an effect. Choosing an effect enables you to define what starts the animation, its
properties (such the direction from which an object moves onto the slide), and control the
speed of the animation. In addition, you can have an animation start when you click the
mouse, start along with the previous animation, or start at a specified time after the previous
animation.
If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you
with preview of your animation after you create it and each time you modify it. You can also
use the Play button on the Custom Animation pane to preview an animation.
To choose an effect:

1. Select the object you want to animate.

2. Choose the Animations tab.
3. Click the Custom Animation button . The Custom Animation
pane appears.
4. Click the Add Effect button . A menu appears.
5. Choose the type of effect you want. A submenu appears. 6. Click the effect you want.
PowerPoint applies the effect.

To modify an effect:

1. Click the down arrow next to the Start field on the Custom Animations pane and then
select the start method you want.
2. Click the down arrow next to the Property field on the Custom Animations pane and
the select the property you want. The Property field might be labeled Direction, Size,
or some other property.
3. Click the down arrow next to the Speed field on the Custom Animations pane and
then select the speed you want to apply to your animation.

To preview the animation, click the Play button on the Custom Animations pane.

Add an Animation to a Slide

1. Click Slide 2 on the Slides tab.

2. Select "Start saving early." 3. Choose the Animations
tab.
4. Click the Custom Animation button . The Custom Animation
pane appears.
 5. Click the Add Effect button . A menu appears.
6. Choose Entrance. A submenu appears.
7. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked,
PowerPoint automatically provides you with a preview of the animation.

Modify the Effect

1. Click the down arrow next to the Start field and then select After Previous.
2. Click the down arrow next to the Direction field and then select From Bottom.
3. Click the down arrow next to the Speed field and then select Medium.

Add Another Animation

1. Select "Apply for financial aid."

2. Click the Add Effect button . A menu appears.
3. Choose Entrance. A submenu appears.
4. Click Fly In. PowerPoint applies the effect. If the Auto preview box is checked,
PowerPoint automatically provides you with a preview of the animation.
Modify the Animation
1. Click the down arrow next to the Start field and then select After Previous. The Apply
for Financial Aid field appears in the center of the Custom Animation pane.
2. Click the down arrow next to the Apply for Financial Aid field and then click Timing.
The Fly In dialog box appears.

3. Type 0.05 in the Delay text box.

4. Click OK.

5. Click the down arrow next to the Direction field and then select From Bottom.
 6. Click the down arrow next to the Speed field and then select Medium. If the Auto
preview box is checked, PowerPoint automatically provides you with a preview of the
animation. You can click the Play button on the Custom Animation pane at
anytime to preview an animation.

Add Transitions
Transitions determine how your presentations move from one slide to the next. For example,
a slide can move up onto the screen and replace the previous slide. PowerPoint provides
several transition methods. You can add sound to a transition and you can control its speed.
You can apply a transition to selected slides or to all of the slides in your presentation.

A transition can occur when the presenter clicks the mouse or after the amount of time you
specify.

To apply a transition to selected slides:

1. On the Slides tab, hold down the Ctrl key and then click the slides to which you want
to apply the transition.
2. Choose the Animations tab.
3. Click the More button in the Transition to this Slide group. A menu of transitions
appears.
4. Click the transition you want to apply. PowerPoint applies the transition. As you roll
your pointer over each transition, PowerPoint provides you with a live preview of the
transition.

To apply a transition to all slides:

1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.
3. Click the transition you want to apply. As you roll your pointer over each transition,
PowerPoint provides you with a live preview of the transition.
4. Click the Apply to All button in the Transition to This Slide group.

To add a sound to a transition:

1. Choose the Animations tab.

2. Click the down arrow next to the Transition Sound field and then click the sound you
want. As you roll your pointer over each sound, PowerPoint plays the sound.

To set the speed of a transition:

1. Choose the Animations tab.
2. Click the down arrow next to the Transition Speed field and then click the speed you
want.

If you want the transition to occur after the presenter clicks the mouse, check the On Mouse
Click check box. If you want a transition to occur after a specified period of time, check the
Automatically After check box and then specify the amount of time you want to elapse before
the transition occurs. The On Mouse Click check box and the Automatically After check box
are both located on the Animations tab in the Transition to This Slide group.

Add Transitions

1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.

3. Click the Push Up transition. As you roll your pointer over each transition,
PowerPoint provides you with a live preview of the transition.

Add Sound and Set the Speed

1. Click the down arrow next to the Transition Sound field and then click Click.
2. Click the down arrow next to the Transition Speed field and then click Slow.

Advance Slide
 1. Check the On Mouse Click check box.
2. Click the Automatically After check box.
3. Type 00:07 in the Automatically After text box.
4. Click the Apply to All button . PowerPoint applies all of your changes
to all of the slides.
5. Click Slide 1 on the Slides tab.
6. Type 00:03 in the Automatically After text box. PowerPoint changes the timing for
Slide 1.

Spell Check
PowerPoint checks your spelling as you type and displays errors with a red wavy line under
the misspelled word. You can right-click and then select the correct spelling from the list of
offerings on the menu that appears or select Spelling to open the Spelling dialog box. If you
need to, you can initiate a spell check anytime you like. To start a spell check, do one of the
following:

• Press F7.
• Choose the Review tab and then click the Spelling button .

If the spell check finds a possible spelling error, the Spelling dialog box opens with the
spelling error highlighted. You can respond in several ways.

Response Procedure

Do not change spelling. Click Ignore.

Correct spelling. 1. Click the correct spelling in the

Suggestions box.
2. Click Change.

Add to dictionary. Click Add.

Click Ignore All.

Word is correct. Do not change
presentation.
 Click Change All.
Word is incorrect. Change entire
presentation.
Spell Check

1. Press F7
2. Correct any spelling errors PowerPoint finds. If PowerPoint does not find any errors,
the Spelling Check is Complete message box appears. Click OK.

Use the Outline and Slides Tabs

By default, the Outline and Slides tabs are located on the left side of your PowerPoint
window. The Outline tab displays the text contained in your presentation. The Slides tab
displays a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide
pane.

Use the Outline and Slides Tabs

1. Choose the Slides tab to view thumbnails of your slides.

 2. Choose the Outline tab to view the text of your presentation as an outline.

Use Slide Sorter View

After you have created your PowerPoint slides, you can move, cut, copy, paste, duplicate,
navigate, and view them in Sorter view. To view the slides in Sorter view, do one of the
following:

• Choose the View tab and then click the Slide Sorter button in the Presentation
Views group.
• Click the Slide Sorter button in the bottom-right corner of the PowerPoint
window.
Slide Sorter View

Task Procedure

Move to first slide. Use Ctrl+Home.

Move to last slide. Use Ctrl+End.

Move to next slide. Use the right arrow.

Move to previous slide. Use the left arrow.

Select a slide. Single-click the slide.

Open a slide in Normal view. Double-click the slide.

Select slides. Select a single slide:

1. Click the slide you want to

select.
Slide Sorter View

Task Procedure

Select multiple slides:

1. Hold down the Ctrl key.

2. Click the slides you want to
select.

Delete a slide. 1. Select the slide or slides you

want to delete.
2. Press the Delete key.

1. Select the slide or slides you

want to delete.
2. Choose the Home tab and
then click the Delete button
.

Copy a slide. 1. Select the slide.

2. Choose the Home tab.
3. Click the Copy button
in the Clipboard group.

1. Select the slide.

2. Press Ctrl+C.

Paste a slide. 1. Select the slide after which

you want the new slide or
slides to appear.
2. Choose the Home tab.
3. Click the Paste button in
the Clipboard group.

1. Select the slide after which

you want the new slide or
slides to appear.
2. Press Ctrl+V.

Cut a slide. 1. Select the slide or slides you

want to cut.
2. Choose the Home tab.
3. Click the Cut button in
 Slide Sorter View

Task Procedure

the Clipboard group.

1. Select the slide or slides you

want to cut.
2. Press Ctrl+X.

Move a slide. 1. Select the slide (or slides)

you want to move.
2. Drag it to the new location.

Duplicate a slide. 1. Select the slide (or slides)

you want to duplicate.
2. Press Ctrl+D.

Use Slide Sorter View

1. Choose the View tab.

2. Click Slide Sorter in the Presentation Views group.
3. Double-click a slide to view it in Normal view.

Action Buttons
In PowerPoint, you have the ability to link to a webpage,
email address, file, slide in the same presentation, and
slide in a different presentation. You can do all of this
using two tools called hyperlinks and action buttons.
 In this lesson, you will learn how to insert hyperlinks using text and objects, as well as how to insert an
action button.

Inserting action buttons

In addition to hyperlinks, another tool you can use to connect to a webpage, file, email address, or slide is
called an action button, or action link. Action buttons are built-in button shapes you can add to a
presentation and use as hyperlinks. When someone clicks or moves over the button, the action can occur.

Hyperlinks and action buttons are closely connected and can do many of the same things. Action buttons are
used most for self-running presentations, such as those at a trade show booth or kiosk.

To insert an action button on all slides:

• Select the View tab.
• Click the Slide Master command in the Presentation Views group. The slide master view will appear.
• Select slide 1, the slide master. Changes to this slide will appear on all slides in the presentation.
• Select the Insert tab.
• Click the Shapes command in the Illustrations group.

• Select an action button from the bottom of the list. In this example, we will select the Home action
button.

• Insert the shape onto the slide. The Actions Setting dialog box will appear.
 o
Select the Mouse Click or Mouse Over tab. Use the Mouse Click tab to set actions to occur
when you click, and use the Mouse Over tab to set actions to occur when you move the cursor
over the action button. In this example, we will leave the Mouse Click tab selected.
o In the Action on click section, click None or Hyperlink to. o If you click
None, the shape will have no action associated with it.
o If you click Hyperlink to:, select an option from the menu. The hyperlink
options work the same for action buttons as they do for traditional hyperlinks.

o Click Play Sound if you wish to play a sound when the action button is clicked.
o Select a sound from the drop-down menu.
 • Click OK.

Action buttons do not have to be inserted on master slides. You can insert an action button on one slide, if
you wish.

To edit the action button:

• Select the action button.
• Select the Insert tab.
• Click the Action command in the Links group. The Actions Settings dialog box will appear.

• Edit the action or hyperlink.

• Click OK.
When the action button is selected, the Format tab is available because it is a shape. You can change the shape
style or color so it matches the color scheme of the slide from this tab.

Lab Tasks
Create a Power Point presentation that contains:

• Minimum ten slides

• First slide must contain “Title” of your presentation topic, your
name; roll number, batch and department.
• The next slide must contain Introduction about the selected topic •
Last slide must contain “Conclusion”
• Use bullets to include text in the slides Your slides must have
slide number.
• Try as much features as possible Make use of Transitions and
Slide Layout Select a picture or shape.
• Apply an animation effect using the options in the Animation
group.
• Change the speed of the effect in the Custom Animation task pane.
• Apply an animation effect to text.
• Apply two or more animation effects on one slide.
• Make use of Action buttons and hyperlinks
• Add a short video of computers in last conclusion slide
TASK: PRESENTATION