PROJECT MANAGEMENT

PHASES
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Building Blocks towards to be an Effective Technocrat?
Continuous learning to
be an effective
technocrat

Make your own list!!

Measured approach in developing
skills/knowledge

Skills/Knowledge of ability to convert raw Finance Engineering

materials to valued add products Project HR integrator/
Social Networking
Management Risk Management
System
integrator
Mathematical Process Empirical
Modelling Control Models/Equations
3
 MONITOR
INITIATE PLAN EXECUTE & CLOSE
CONTROL
State the Identify
problem Personnel Control Document
project
needs Tools the project
activities
Identify
project goals Estimate
Project Status Issue final
time and
manager report report
cost
Objectives

Sequence Review
Determine project Assign work project Audit
resources activities schedule

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INITIATION PHASE

DEMAND
DRIVEN
PROJECT INITIATION

VALUE
DRIVEN
5
PUBLIC PROJECTS
 Sustainability Projects
2019 ~ 2020

Environment

Social Equity

Economic
Sustainability
SUSTAINABILITY PROJECT
Public projects are unique in many ways.
• Frequently much larger than private ventures
• They may have multiple, varied purposes that sometimes
conflict
• Often very long project lives
• Capital source is ultimately tax payers
• Decisions made are often politically influenced
• Benefits are often nonmonetary and are difficult to
measure
• more...
 %Students No. of Students vs Health Problem
Attendance in 1st Quarter 2019
2018

Open
Opportunities to grasp
in the next phase of
Sarawak’s
Development
• Transition to Green Energy
• Hydrogen Economy
• Fast pace industrial
development is Samalaju

All above can be capitalized based

on the foundation skill/knowledge of
a Chemical (Process) Engineer ie
having technical skills set to convert
raw materials to value added
products.
 ASSIGNMENT FRAMEWORK
INTERIM 1 INTERIM 2 FINAL

Determine Project * Link the projects to

resources Scheduling emerging technologies
from Industry 5.0

State the Project

Project
problem Quality
Deliverables Management ** Link the goals to
desired transformation
Propose related from Society 5.0
sustainable Determine Project Risk
solutions * costing Management

Identify
project
goals**

Objectives
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PROJECT RESOURCES
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UNIMAS Way
4Mag1C
MATERIAL

1 2 3

Collecting Assessing water Assessing

information in resources UNIMAS ability
community to implement
(capacity,
space)
MONEY
Source of Funding
MANPOWER
Organise project and select staff

Stakeholders meetings

Staff training and management

MACHINE
Select products
Test and
(micro, ultra, RO, Design Build
Commission
media, biochar?)
COMMUNITY
DEVELOP LOCAL CHAMPION
• Develop strategy & material
for user and community
education (manual, training)
 Our Success Stories
SUPPORTING VIDEO AND ARTICLES
VIDEO
a) UF di SMK Ulu Balingian
https://www.youtube.com/watch?v=fl9sQft0W6g
Minit 14:00 – 16:12

ARTIKEL
a) Rawat air di sekolah luar bandar (21 Februari 2021)
https://suarasarawak.my/rawat-air-di-sekolah-luar-bandar/

b) Unimas VC: Mini water treatment plant solution for Sarawak schools (3 Mei 2019)
https://www.theborneopost.com/2019/03/22/unimas-vc-mini-water-treatment-plant-solution-for-sarawak-
schools/

c) UNIMAS Prihatin Bantu SMK Ulu Balingian Atasi Masalah air (3 Mei 2019)
https://sarawaknewsnetwork.com/unimas-prihatin-bantu-smk-ulu-balingian-atasi-masalah-air/
 Our Success Stories
d) UNIMAS hands over 34 water tanks (9 May 2019)
https://www.newsarawaktribune.com.my/unimas-hands-over-34-water-tanks/

e) UNIMAS cadang menggunakan teknologi loji rawatan air mini untuk sekolah luar bandar (21 Mei 2019)
https://dayakdaily.com/unimas-cadang-menggunakan-teknologi-loji-rawatan-air-mini-untuk-sekolah-luar-bandar/

f) Loji mini rawatan air atasi masalah air SMK Ulu Balingian (22 Mac 2019)
https://ir.unimas.my/id/eprint/24455/1/WhatsApp%20Image%202019-03-22%20at%2011.25.11%20(10).jpeg

g) Sistem penapis air guna tenaga solar Rumah Senabong, Selangau (15 April 2016)
https://www.bharian.com.my/bhplus-old/2016/04/143903/sistem-penapis-air-guna-tenaga-solar

h) Kpg. Perpat Terima Sistem Rawatan Air (1 April 2016)

https://betong.sarawak.gov.my/modules/web/pages.php?mod=news&sub=news_view&nid=422

i) Automated Self-Cleaning Mobile Ultrafiltration System for Clean Water Supply in Rural Areas of Sarawak Project (7
March 2016)
http://www.news.unimas.my/eventdetail/2390/-/automated-self-cleaning-mobile-ultrafiltration-system-for-clean-water-
supply-in-rural-areas-of-sarawak-project
Awards
EXECUTING PROJECT
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Executing Process
● Those processes performed to complete the work defined in the project management plan to
satisfy the project specifications.

Monitoring and Controlling Process

● Those processes required to track, review, and regulate the progress and performance of the
project; identify any areas in which changes to the plan are required; and initiate the corresponding
changes
 Executing Process
1. The Group consists of those processes performed to complete the work defined in the project management plan
to satisfy the project specifications.
2. This Process Group involves
a. coordinating people and resources,
b. managing stakeholder expectations,
c. integrating and performing the activities of the project in accordance with the project management plan.
3. During project execution, results may require planning updates and rebaselining. This may include changes to
expected activity durations, changes in resource productivity and availability, and unanticipated risks. Such
variances may affect the project management plan or project documents and may require detailed analysis and
development of appropriate project management responses.
4. The results of the analysis can trigger change requests that, if approved, may modify the project management plan
or other project documents and possibly require establishing new baselines. A large portion of the project’s
budget will be expended in performing the Executing Process Group processes
Project Management Phases
 Direct and Manage Project Work activities

• Perform activities to accomplish project objectives;

• Create project deliverables to meet the planned project work;
• Provide, train, and manage the team members assigned to the project;
• Obtain, manage, and use resources including materials, tools, equipment, and facilities;
• Implement the planned methods and standards;
• Establish and manage project communication channels, both external and internal to the project
team;
• Generate work performance data, such as cost, schedule, technical and quality progress, and status
to facilitate forecasting;
• Issue change requests and implement approved changes into the project’s scope, plans, and
environment;
• Manage risks and implement risk response activities;
• Manage sellers and suppliers;
• Manage stakeholders and their engagement; and
• Collect and document lessons learned and implement approved process improvement activities.
33

Work Breakdown Structure (WBS)

● “A deliverable oriented grouping of project
elements which organizes and defines the
total scope of the project.
● Each descending level represents an
increasingly detailed definition of a project
component.
● Project components may be products or
services.”
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WBS Purpose
● To define:

◼ Solution strategy or general approach

◼ Implementation tactics
● To support more accurate estimates of project duration and cost than
can be made at the project level
● To provide a basis for estimating project resources:

◼ Departmental or subcontractor support

◼ Vendors and their products

◼ Services

◼ Any other identifiable resource

 Waste Water
Treatment Plant

Earlier Later
Phases Design Construction Phases

Project Management Project Management

Civil Drawings Headworks

Architectural Drawings Aeration Basin

Structural Drawings Effluent Pumping Station

Mechanical Drawings Air Handling Building

HVACDrawings Sludge Building

Plumbing Drawings

Instrumentation Drawings

Electrical Drawings

This WBSis illustrative only. It is not intended to represent the full project scope of any specific
project, nor to imply that this is the only way to organize a WBSon this type of project.
• The project manager should also manage any unplanned activities and determine the
appropriate course of action.
• The Direct and Manage Project Work process is directly affected by the project
application area. Deliverables are produced as outputs from processes performed to
accomplish the project work as planned and scheduled in the project management
plan.
• During project execution, the work performance data is collected and appropriately
actioned and communicated.
• Work performance data includes information about the completion status of
deliverables and other relevant details about project performance.
• The work performance data will also be used as an input to the Monitoring and
Controlling Process Group.
Direct and Manage Project Work also requires review of the impact of all
project changes and the implementation of approved changes:
• Corrective action—An intentional activity that realigns the performance of
the project work with the project management plan;
• Preventive action—An intentional activity that ensures the future
performance of the project work is aligned with the project management plan;
and/or
• Defect repair—An intentional activity to modify a nonconforming product or
product component
Direct and Manage Project Work: Tools and Techniques
• Expert Judgment Expert judgment is used to assess the inputs needed to direct and
manage execution of the project management plan. Such judgment and expertise are
applied to all technical and management details during this process. This expertise is
provided by the project manager and the project management team using specialized
knowledge or training. Additional expertise is available from many sources, including:
• Other units within the organization;
• Consultants and other subject matter experts (internal and external);
• Stakeholders, including customers, suppliers, or sponsors; and
• Professional and technical associations
PROJECT SCHEDULING
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PROJECT COST MANAGEMENT
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Watch the video uploaded on eLeap to have
the basic understanding of Project Cost
Management