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A Novel QR Code Based Smart Attendance Tracking System

Conference Paper · December 2023

DOI: 10.1109/IEMENTech60402.2023.10423485

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 A Novel QR Code Based Smart
Attendance
2023 7th International Conference on Electronics, Materials Engineering & Nano-Technology (IEMENTech) | 979-8-3503-0551-7/23/$31.00 ©2023 IEEE | DOI: 10.1109/IEMENTech60402.2023.10423485

Tracking System

Soham Pati
Department of ECE Souvik Bhanja Arpan Majumder
Institute of Engineering and Management, Department of ECE Department of ECE
University of Engineering and Management Institute of Engineering and Management Institute of Engineering and Management
Kolkata, India
University of Engineering and Management University of Engineering and Management
[email protected]
Kolkata, India Kolkata, India
[email protected] [email protected]

Spandan Sahu Subhabrata Banerjee Gobinda Sen

Department of CSE Department of ECE Department of ECE
Institute of Engineering and Management, Institute of Engineering and Management Institute of Engineering and Management
University of Engineering and Management University of Engineering and Management University of Engineering and Management
Kolkata, India Kolkata, India Kolkata, India
[email protected] [email protected] [email protected]

Abstract— This work proposes a novel attendance [2][3]. QR based attendance system will computerize
tracking system based on QR code. The implementation of a this manual procedure and increase the efficiency.
QR-based attendance system in educational institutions
represents a technological advancement which ensures the Over the last few years, different researchers have
accuracy of attendance tracking. The process begins with proposed new technology-based solution on attendance
students registering with the institutional organization. tracking. Mustafa et. al. [1] (2022) proposed an image
Following registration, each student is assigned a unique QR recognition-based ID card and scan it using the web cam
code, which is subsequently printed on their institutional ID and convert into numeric data. Wei et. al. [2] (2017)
card. This QR code serves as a personalized identifier for described a QR based recognition system where student
attendance tracking purposes. The operational procedure will give their attendance by scanning the QR and the
involves students scanning their QR codes using installed
attendance will record in excel format but as in this case
cameras upon entering and leaving the college premises. The
system captures this data and calculates attendance teacher will mark the attendance by scanning it so it is not
percentages automatically. The recorded information very time efficient. Sudha et. al. [3] proposed a barcode-
includes not only the attendance status but also the precise based attendance system which consists of student’s
entry and exit timestamps. This comprehensive dataset is then information which would reduce the requirement of manual
stored in the student database, organized according to the attendance. Different approaches were taken to track the
academic calendar. The utilization of QR codes in this context attendance such as mobile based [4], wireless sensor based
simplifies the overall system operation, reducing the chances [5], barcode based [6], face recognition based [8],QR Code
of errors in attendance tracking. The implementation of based system [9], Radio frequency identification
technology into the attendance recording process enhances technology based [10][11] in order to replace the manual
efficiency and minimizes the load on administrative staff. attendance.
Keywords— Attendance system, QR code, Database The objective of the present work is to explore a better
management, student database method than the existing solutions for attendance related work
with the help of QR code. Here employee will monitor the
I. INTRODUCTION scanning of QR code process and the teacher will only check
Attendance management is one of the necessary tasks the attendance by using the admin login page. Advantages of
for educational institutions as it comprises the data related our attendance system.
to any student’s learning process daily. A manual
attendance system has a lot of problems as it consumes • Student, employees will use three different web
more time and has more chances for mistakes and also pages for login purposes which will ensure better
teacher of the class gets less time for teaching the students security as no one can able to access other
[1]. It is also very critical process to maintain attendance persons' data. Only the admin can observe the
from different department as it contains large no of data student database.

979-8-3503-0551-7/23/$31.00 ©2023 IEEE

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 • Data will be more accurate and efficient which is
necessary for institutional purpose.
• Maintenance of the system will be very easy
• The management system will user particularly
student friendly.
• Attendance will be calculated 2 times while
entering and leaving time then only the
attendance will be marked in the system so, there
will no chance of any fraud attendance.
• Total attendance will be calculated for a
stipulated time e.g., for 1 semester.
By implementing the above features, the system will
provide some extra advantages than the existing solution in
these research field.

II. METHODOLOGY
A step-by-step methodology has been followed to design
the system. The detailed methodology has been discussed in
this paper.

Fig.2 Flow chart

It describes a systemic procedure that has been followed by
the project. It also describes different components and a
total working diagram. Frontened of this prroject is
developed by HTML, CSS and javascript and backend is
developped by php and MySQL.
To prepare the management system we require some
software & hardware specifications:
A. Software Specifications
• Visual Studio (VS) Code: Visual studio is a code
editor which is developed by Microsoft which
can used for different programming languages.
VS code has been used in this project for writing
the HTML (Hypertext Markup Languages), CSS
(Cascading Style Sheets), javascript and PHP
(Hypertext Preprocessor) code for our project.
• MySQL Database: The student database is
designed using MySQL database where every
day attendance will be monitored.
B. Hardware Requirements
• Operating Systems: Microsoft windows, Linux
• Supported web browser: Google Chrome,
Microsoft Edge, Mozilla Firefox etc.
C. Input and Output
Fig 1. Process Diagram • Input: QR code
• Output: XLS & CSV file

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 D. Data flow diagram
A data flow chart has also been discussed in this paper which
can give an overview about how the data is processed in our
system from student registration to the student database.

Fig 3. Different web pages of our system (a) homepage of the system, (b) student
registration page

III. PROJECT DETAILS

Fig 4. QR code scanning feature
A. Homepage of the developed management system
Homepage consists of three parts 1. Student login 2.
Employee login 3. Admin login. As shown in Fig 3(a).
Students of a particular institution will register through the
student login page. Employee login will be used by the
person who will scan the QR code from the student ID card.
Admin login will be only used by the teacher who can check
the attendance of any particular student.
B. Student registration
Each student will give their necessary details such as name,
roll no, section, branch, email and academic year in order to
submit the registration as seen in Fig 3(b). These data will be
stored in the student database as a detailed information.
C. QR code generation
QR code will be generated for each student once they have
completed their registration. This process is developed by
using the phpqrlibrary. This QR code will be used for
identification and attendance purpose for a particular
academic session.
D. Student database
Based on student registration a student database will be Fig 5. Login interfaces (a) Admin, (b) Employee
generated which contains student details along with their G. QR Code scanning and attendance marking before
respective attendance and individual QR code. It is designed entering the institution, each student has to show their QR
with the help of MySQL. code in front of the camera, then Enrollment no of that student
E. Employee login will be shown in the website and attendance will be given to
that particular student by clicking the mark button as shown
Employees of the institution will be logged in by using their in Fig 4.
ID and password to scan the QR code from the student ID
card. To develop this feature, we used insta-scan library. This
procedure will be repeat again when the student will be
F. Admin login leaving the institution. From the attendance counter total
It is used by the teachers. Teachers will log in in our website attendance will be received for any student.
where they can check the attendance. Teachers can also
manage the database such as they can remove those students
whoever having less attendance.

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 IV. CONCLUSION [4] V. Somasundaram,, M. Kannanand, V. Sriram, “Mobile based
attendance management system.” Indian Journal of Science and
The above-mentioned attendance system has been fully Technology, 9(35), 1-4,2016
developed and tested. Attendance of each student will be [5] I. C. Hsu, “Mobile ubiquitous attendance monitoring system using
analyzed by the system by detecting their attendance wireless sensor networks.” 2nd International Conference on
percentage and also we can know the exact entry and exit Education Technology and Computer (Vol. 4, pp. V4-533), June,2010
time of a particular student with date. Using the modern [6] Y. K. Saheed, M. A. Hambali, A. A Adedeji, and I. A. Adeniji
technology, the system will be easier to operate as the “Attendance management system using barcode identification on
websites has three different pages for student, employee and students' identity cards.” The Pacific Journal of Science and
teachers. The system is not only easy, simple and user Technology, 17(2), 224-230, 2016
friendly but also is cheaper in cost and much more secure. [7] S. Geng, G. Li and W. Liu, “Design and implement of attendance
management system based on contactless smart IC card.”
International Conference on Computer Science and Electronics
V. FUTURE SCOPE Engineering (Vol. 3, pp. 290-294), March, 2012.
Future work on this project will focus on advancement of this [8] A. Jadhav, A. Jadhav, T. Ladhe and K.Yeolekar,“Automated
project where we will use this system for multiple attendance system using face recognition.” International Research
educational institution. A face recognition system will be Journal of Engineering and Technology (IRJET), 2017
also added in the project to introduce more accuracy. The [9] F. Masalha and N. Hirzallah, “A students attendance system using
project will become more convenient by implementing this QR code.” International Journal of Advanced Computer Science and
Applications, 5(3), 75-79, 2014.
feature.
[10] Srinidhi, M. B., and Roy, R. (2015, January). A web enabled secured
system for attendance monitoring and real time location tracking
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