EYAMUN Rules of Procedure

WELCOMING REMARKS FROM THE SECRETARY GENERAL

Greetings future leaders!

With immense joy and pleasure, I Lavisha solanki from India the Secretary-
General of Empowered Youth Assembly hereby congratulate you to partake in this
extraordinary event to experience the best of debating and to witness the evolution
of it.
I'm a student of political science from Lakshmibai College affiliated with the
University of Delhi. I hereby believe that this conference will help you to realize
that no one is too small to make a change and no voice can never go unheard, as
long as it intends to construct a solution. You should know that a delegate in any
MUN conference is similar to that one ‘stone’, which is thrown into the stagnant
pond of water and it brings about a ripple of change.
The COVID-19 pandemic is the defining global health crisis of our time and the
greatest challenge we have faced since World War Two due to which most of us
lost connections and suffered a lot while sailing in the same boat. Our voices were
unheard and no space was delivered to us. Empowered youth assembly is not just a
conference, it's a vision, A vision to promote unity and diversity and to bring
solidarity among us.
We know you have the same vision today and you don't wish for it, you aim
to work for it. We need to position the youth in the Frontline to make everyone
aware of our aspirations, we need to see the world with an eye of unity and love.
Always be eager to search for an opportunity to bring a change. I express that my
vision for this conference to advances solidarity in diversity by clasping hands with
the youth of the world.
Further, I would say, We're the future to bring change and investment in human
resources. We're the future leaders.

Secretary-General of Empowered Youth Assembly Model United Nations

Lavisha

EYAMUN Rules of Procedure

GREETING FROM DIRECTOR GENERAL

We would love to warmly welcome you in the very insightful event organized by
Empowered Youth Assembly Organization. Along with this Rules of Procedure (RoP) we
are very happy and appreciate all of your support and enthusiasm. we are truly honoured to
be serving you as an organizer and me as your Director General. we are uplifted to see many
enthusiastic youths engaged in global issues, youths from different countries and cultures
coming together hand in hand to play a part in potentially solving some of the most pressing
issues that exists today.
Every single one of us play a significant role in making this world a better place. An
important trait that all of us have is a voice and this is the platform where you start making
use of that voice to utter your thoughts and ideas to shape the future that you want.This is a
platform for you to build your leadership, public speaking and diplomacy skills among other
things.
This platform is built on open minds and fresh ideas and that is where successful
leaders starts. Dear delegates, it is when your conference is over that the real work begins.
With the experience that you gain here, what and how are you going to use the knowledge to
shape your community, your country, your future? You will come as delegates but will leave
as global citizens and become representatives of the United Nations; student ambassadors
charged with building a better understanding of the Organization: what it is, what it does and
what it can do. But in the midst of all this, do not forget to live in the moment by building
everlasting friendships and making unforgettable memories.
As cliché as it sounds, you do play an important role because sometimes all it takes is
one voice to move a nation and that voice might just be you. Don’t doubt yourself because
doubts kill more dreams than failure ever will. We wish you well and hope you have a great
time with us,we look forward to meeting all of you in our very first MUN.

Director General of Empowered Youth Assembly Model United Nations

Ricky Yulius Kristian

EYAMUN Rules of Procedure

GENERAL OVERVIEW OF EMPOWERED YOUTH ASSEMBLY MUN
ONLINE CONFERENCE 2021

General Overview

Empowered Youth Assembly Model United Nations (EYAMUN) 2021 is the first edition
which is established with the aim of bringing together young people all over the world to
cooperate in social movements, business, technology and culture to get to know each other and
bring changes for a better world. Through international programs, youth is expected to build
leadership skills of young people around the world who have a global thinking, and bring them
together to know each other, appreciate and support one another today and tomorrow in the
future. Moreover, with the vision and mission in raising youth’s awareness toward global issues
whilst improving their soft skills, this foundation holds another program which is an academic
simulation of United Nations conference known as Model United Nations (MUN).
This year, Empowered Youth Assembly Model United Nations 2021 will be held
virtually. EYAMUN is aimed to provide a platform for future statesmen, activists, politicians,
and diplomats to encourage themselves in understanding international issues and policy, debate
and share perspectives between participants from different backgrounds and different ethnicities.
The ultimate goal of an MUN conference is to encourage youth awareness of current
international relations and issues, understand and try to form possible solutions to solve the
issue, whilst providing an atmosphere where participants can improve their communication and
diplomatic skill, critical thinking and networking. Despite it being held virtually, we aim to
ensure all the delegates are experiencing one of their best conferences in terms of substance and
event organization.
Thus, EYAMUN 2021 can reach its full potential in bringing up youths’ voices.
EYAMUN 2021 will consist of FOUR committees which are United Nations Entity for Gender
Equality and the Empowerment of Women (UN Women), Social, Humanitarian, and Cultural
Committee (SOCHUM), United Nations Human Settlements Programme (UN-Habitat) and
United Nations Educational, Scientific, and Cultural Organization (UNESCO). Each committee
is discussing the most relevant and urgent issues present in the midst of global instability, with a
hope to find solutions that can be implemented by every delegate in their community. Thus, the
study guides were crafted by the Board of Director to give insight on how the debate shall be
presented in the committee session. During the conference, each committee will have the exact
same duration of committee sessions which are further detailed on the website.

The EYAMUN staffs are composed entirely of various national or international undergraduate
and graduate students, who are arranged as follows:
● The Secretariat is the supreme authority of the substantive matters of the conference and
consists of the undergraduates and graduate students both national and international from
various universities around the world with the dedication of providing an unprecedented
experience to the participants of EYAMUN Online Conference 2021, and their top priority
is to ensure that the conference is rewarding and enjoyable for all.

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● The Secretary General and Director-General Staff comprises the Security staff, the public
relations staff, the operations staff and takes the duty as the steering committee to all of the
staff outside of the Secretariat. He coordinates the staff at times when the Secretariat is
unavailable, such as during director or co-director feedback sessions.
● The Chair or Director is the substantive expert on the issues to be discussed in committee.
At EYAMUN, each director chooses his or her committee’s topic areas and prepares the
background Guide. The director is responsible for overseeing committee proceedings and
ensuring that all aspects of the topic area have been addressed.
● The Co-chair or Assistant Director is another dais member who helps guide committee
sessions. Their job is to aid the Director by answering delegates’ questions, monitoring
blocs during caucus, providing feedback on delegate ideas, and keeping track of the
Speakers’ List, motions, votes and other procedural elements. Assistant Director Serve as
the primary liaisons between delegates and committee Directors. If delegates have either
substantive or procedural questions or concerns during committee, they should not hesitate
to ask the Assistant Director for guidance.

Dress Code Policy

In simulation of the United Nations, we at EYAMUN strive for professionalism in all aspects of
the conference. Delegates are expected to follow a dress code during all committee sessions and
conference events. At most times, the prevailing dress code will be professional business attire,
while the traditional costume is also permitted as the costume of cultural shows.Delegates who
are dressed inappropriately for any event may be asked to change into more appropriate attire.

Award Policy

At Empowered Youth Assembly Model United Nations (EYAMUN) are primarily concerned
with providing each delegate an enjoyable and educational experience. We believe firmly that
this conference is an opportunity for students to learn about international relations, public
speaking, and the challenges of high-stakes diplomacy through first-hand experience. Above all
else, we hope that delegates leave that conference as better-informed global citizens who are
better able to engage others in conversations about important world issues than when they first
arrived. However, we also value the recognition of students and delegations that have
contributed to the conference in exemplary ways. At closing Ceremonies, the BOARD OF DIAS
will announce individual awards.

Each committee Director, in consultation with his or her committee staff, will determine
individual awards on the basis of the following criteria:
1. Ability to work with and persuade other delegates through in-depth explanations and
convincing arguments;
2. Quality of position papers;
3. Attendance at all committee sessions;
4. Adherence to all EYAMUN agendas;

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5. Exhibition to desire to compromise, while adhering to the policies and interests of the assigned
individual country;
6. Ability to develop and convey pragmatic and actionable solutions, both orally and in written
form;
7. Exhibition of an in-depth understanding of the intricacies of the topic areas; and,
8. Skill and effectiveness in caucusing, resolution-writing, and debate.

Each council will have several awardees with details as follow:

1. One Best Delegate
2. One Most Outstanding Delegate
3. One Honorable Mention
4. One Best Position Paper
5. One Verbal Commendation

Pre-Writing Policy
Any documents written before the conference may not be submitted to the committee staff as
part of a working paper, draft resolution, or amendment during EYAMUN. The EYAMUN
philosophy is founded on the idea that the best solutions are generated through debate,
collaboration, and compromise, and as such, all papers presented before a committee should
reflect collaboration that occurred within that committee. All writings are expected to take place
after the start of the first committee session and comprise the work of more than one delegation.
Any delegates who, for whatever reason, are suspected of submitting pre-written work will be
subject to an investigation that may result in disciplinary action, including reduced consideration
for individual or delegation awards, expulsion from the conference, and/or disqualification from
future attendance at EYAMUN.

Plagiarism Policy
The open exchange of ideas plays a crucial role in debate. However, it is important for all
delegates to acknowledge clearly when they have relied upon or incorporated the work of others.
It is expected that all material submitted to the committee staff before and during the conference
will be the delegates’ own work. Delegates should always take great care to distinguish their
own ideas and knowledge from any information derived from sources through the proper citation
of all quoted and paraphrased material. Delegates who are in any doubt should consult their
faculty advisor and/or Director before the work is prepared or submitted. Plagiarism can take
many forms, including:
1. Verbatim plagiarism using the words of outside sources or another delegate without proper
citation.
2. Inadequate paraphrase adapting the ideas of an outside source or another delegate without
acknowledging the origin of those ideas;
3. Material replications submitting writing that have been previously used in an academic or
extracurricular setting, or in a different model UN committee. Any suspicious regarding an
infraction of the plagiarism policy should be brought to the immediate attention of the committee
Director.

EYAMUN Rules of Procedure

RULES OF PROCEDURE GENERAL RULES

Rule #1: Scope

The rules included in this guide are applicable to all committees of the General Assembly, the
Economic and Social Councils and Regional Bodies, and the Security Council. If a situation
arises that has not been addressed by the Rules of Procedure, the Committee Chair will be the
final authority on what procedure to follow. At the discretion of the Chair or Secretariat, these
rules can be modified to better facilitate healthy debate, and any modification of the rules will
be announced clearly to the entirety of the committee and will take precedence over any rules
written in this document.

Rule #2: Language

English will be the official and working language of the conference. If a delegate wishes to
present any document or part therein written in a language other than English, the chair may at
their discretion permit the introduction of the document alongside a full English translation of
the document to be distributed to the entirety of the committee. Delegates may not carry out any
activities relevant to their committees in any language other than English, which includes
discussing committee topics in unmoderated caucus or outside of committee. This is to prevent
the creation of language-based blocks that may exclude non-speakers of a language.

Rule #3: Representation

A member of the Committee is a representative who is officially registered with the Conference.
Each member will be represented by one or two delegates and will have one vote on each
Committee. If two delegates represent a Member State of a Committee, the delegates
can present speeches together without formally yielding as long as only one delegate speaks at
any given time.

Rule #4: Statements by the Secretariat

The Secretary-General or a member of the Secretariat designated by him/her reserves the right to
make either written or oral statements to the committee at any time.

Rule #5: General Powers of the Committee

The Committee Dais Staff consists of the Committee Chair and Assistant Chairs. Each
Committee session will be announced open and closed by the Committee Chair, who may also
propose the adoption of any procedural motion to which there is no significant objection. The
Chair, subject to these rules, will have complete control of the proceedings at any meeting. The
Chair will direct the flow of debate, grant the right to speak, ask questions, announce decisions,
rule on points of order, and enforce adherence to these rules. If necessary and given no
objections, the Committee Chair may choose to suspend the rules in order to clarify a certain
substantive or procedural issue. The Committee Chair also has the right to interrupt the flow of
debate in order to show a presentation or to bring in a guest speaker or an expert witness. The
Chair can choose to temporarily transfer his or her duties to another member of the Committee
Dais staff. Committee Dais staff members may also advise delegations on the possible course of
debate.

EYAMUN Rules of Procedure

Rule #6: Quorum
Quorum denotes the minimum number of delegates who need to be present in order to open
debate. When at least one-quarter of the members of the Committee (as declared at the beginning
of the first session) are present, quorum is met, and the Chair declares a Committee open to
proceed with debate. A quorum will be assumed to be present unless specifically challenged and
shown to be absent. A roll call is never required to determine the presence of a quorum. In order
to vote on any substantive motion, the Committee must establish the presence of a simple
majority of members.

Rule #7: Courtesy

Every delegate will be courteous and respectful to the Committee staff and to other delegates.
The Chair will immediately call to order any delegate who does not abide by this rule. Any
delegate who feels that he or she is not being treated respectfully is encouraged to speak to the
Chair, who will then take the appropriate action.

Rule #8: Electronic Aids

As EYAMUN Virtual Conference 2021 will be conducted virtually, all delegates are expected
to use any supporting electronic devices to allow them to join the online committee session.

Rule #9: Delegate Conduct

Delegates are warned that EYAMUN has a zero-tolerance policy for slandering, disparaging, or
acting in any other way that is inflammatory to other delegates. Neither speeches nor debates
with other delegates may contain remarks of this nature. Those delegates who believe that their
countries’ policies merit such conduct are advised to consult the Chair before taking any action.

Rule #10: Absences

If a delegate is not present during roll call, he or she is considered absent until a note is sent to
the dais staff. A delegate who is recognized but is not present when called upon yields his or her
time to the Chair, and debate shall continue unabated. In order to receive awards, delegates are
required to attend all sessions.

RULES GOVERNING DEBATE

Rule #11: Agenda

The Agenda decides the order in which the topics will be discussed in committee. Therefore, the
first matter the Committee decides on will be setting the agenda. The only motion in order at this
time will be in the form of “The Delegate of [country name] would like to move that Topic Area
X be placed first on the Agenda.”
● A motion shall be made to put a Topic Area first on the agenda. This motion requires a
second.
● elegates may only propose those Topic Areas listed in the preparation materials. The Chair
holds the right to modify these Topic Areas at his or her discretion.

EYAMUN Rules of Procedure

● A Committee in which only one Topic Area may be proposed for the agenda will be
considered to have automatically adopted that Topic Area without debate.
● A Speakers List will be established ‘for’ and ‘against’ the motion; speakers ‘for’ will speak
in support of the Topic Area suggested, speakers ‘against’ will speak in favor of the other
Topic Area
● Debate over the Agenda can only be closed by a motion after the Committee has heard from
two speakers for the motion and from two against, or all the speakers on one side and at least
two on the opposite side. As stated, the Chair will recognize two speakers against the motion
to close debate. A vote of two-thirds is required for closure of debate on the agenda. In the
situation where the Speakers List on setting the agenda is exhausted, debate will
automatically be closed even if a motion to close debate would not normally be in order.
● Once debate is closed, the Committee will move to an immediate vote on the motion, which
will require a simple majority to pass. If the motion fails, the other Topic Area will
automatically be placed first on the agenda.
● A motion to proceed to the second Topic Area is in order only after the Committee has
adopted or rejected resolution on the first Topic Area. A motion to proceed to the second
agenda item after a resolution has failed requires a second and is debatable to the extent of
one speaker in favor and one against. This Action requires a vote of two thirds of the
members present and voting to pass.
● Comments are not in order during debate on the agenda, since deciding the Agenda is a
procedural question.
● All motions for caucus shall be ruled dilatory during the consideration of the agenda.Also,
delegates will not be allowed to yield their time .

Rule #12: Debate

Setting the Agenda is followed by the opening of a new, continuous Speakers List, which is used
to conduct general debate. This Speakers List will decide the order of speakers for all debate on
the Topic Area, except when superseded by procedural motions, amendments, or the introduction
of a draft resolution. Speakers may speak generally on the Topic Area being considered and may
address any working paper or draft resolution currently on the floor. Once a draft resolution has
been introduced, it remains on the floor and may be debated until it fails, the Committee
postpones debate on it, or the Committee moves to the next Topic Area.

Rule #13: Unmoderated Caucus

A delegate may motion for an unmoderated caucus at any time when the floor is open, prior to
closure of debate. The delegate making the motion must specify a time limit for the caucus, not
to exceed twenty minutes. The motion will immediately be put to a vote and will pass given a
simple majority. In the case of multiple unmoderated caucuses, the Chair will rank the motions
in descending order of length, and the Committee members will vote accordingly. The Chair
may rule the motion dilatory, and his or her decision is not subject to appeal. An unmoderated
caucus may be extended only once, and the combined length of an unmoderated caucus and its
extension may not exceed twenty minutes.

EYAMUN Rules of Procedure

Rule #14: Consultation of the Whole
At the discretion of the Chair, delegates may motion for a Consultation of the Whole in which
the rules of parliamentary procedure are suspended, and an informal discussion is carried out in
the committee room. Speaking times as well as the order of speakers are determined on an ad-
hoc basis at the informal discretion of the delegates and ultimately the chair. The delegate
making the motion must specify a time limit and a topic of discussion for the consultation of the
whole, not to exceed ten minutes. The motion will be put to a vote and will pass given a simple
majority. During the execution of this motion, delegates not speaking will be expected to remain
in their seats and be respectful of speakers at all times. The Chair may rule the motion dilatory or
end the Consultation of the Whole at any point for any reason, and his or her decision is not
subject to appeal. Like unmoderated caucuses, a Consultation of the Whole may only be
extended once.

Rule #15: Moderated Caucus

The purpose of a moderated caucus is to facilitate substantive debate at critical junctures in the
discussion. Ina moderated caucus, the Chair will temporarily depart from the Speakers List and
call on delegates to speak at his or her discretion. A motion for a moderated caucus is in order at
any time when the floor is open, prior to closure of debate. The delegate making the motion must
briefly explain its purpose and specify a time limit for the caucus, not to exceed twenty minutes,
and a time limit for the individual speeches. The Chair may rule such a motion dilatory, and his
or her decision is not subject to appeal. Once raised, the motion will be voted on immediately,
with a simple majority of members required for passage. In the case of multiple moderated
caucuses, the Chair will rank the motions in descending order of length.

Moderated caucuses of the same length will be ranked in descending order of number of
speakers. Moderated caucuses that differ only in topic will be ranked in the same order that they
were proposed. No motions are in order between speeches during a moderated caucus. A
delegate who has been recognized to speak during a moderated caucus can and will be ruled out
of order if the delegate’s speech does not address the topic of the moderated caucus. If no
delegate wishes to speak during a moderated caucus, the caucus shall immediately end. A
moderated caucus may be extended only once, but only after the caucus has ended, and the
combined length of a moderated caucus and its extension may not exceed 20 minutes. Delegates
cannot yield their remaining speaking time during moderated caucuses.

Rule #16: Closure of Debate

When the floor is open, a delegate may move to close debate on the substantive or procedural
matter under discussion. Delegates may move to close debate on the general topic, debate on
the agenda, or debate on an amendment. The Chair may, subject to appeal, rule such a motion
dilatory. When closure of debate is moved, the Chair may recognize up to two speakers’ against
the motion. No speaker in favor of the motion will be recognized. Closure of debate requires the
support of two-thirds of the members present and voting. If there are no speakers’ against the
closing debate, the Committee Chair will ask the delegates if there are any objections to voting

EYAMUN Rules of Procedure

by acclamation. If there are no objections, the motion to close debate will automatically be
adopted and the Committee will move immediately to substantive voting procedure.

Rule #17: Suspension or Adjournment of the Meeting

The suspension of the meeting means the postponement of all committee functions until the next
meeting. The adjournment of the meeting means that all Committee functions for the duration of
the Conference. Whenever the floor is open, a delegate may move for the suspension of the
meeting or adjournment of the meeting. The Chair may rule such motions out of order; these
decisions shall not be subject to appeal. When in order, such motions will not be debatable but
will be immediately voted upon, barring any motions taking precedence, and will require a
simple majority to pass. A motion to adjourn will be out of order prior to the lapse of three-
quarters of the time allotted for the last meeting of the Committee. In the case of a real
emergency declared by the Secretary General, members of the Secretariat or the Committee
Staff, debate will automatically be suspended without any exceptions.

Rule #18: Postponement and Resumption of Debate

Whenever the floor is open, a delegate may move for the postponement of debate on a draft
resolution, amendment, or topic currently on the floor. The motion, otherwise known as
“tabling,” will require a two-thirds vote to pass and will be debatable to the extent of one speaker
in favor and one opposed. No debate or action will be allowed on any draft resolution,
amendment, or topic on which debate has been postponed. A motion to resume debate on an
amendment, draft resolution, or topic on which debate has been postponed will require a simple
majority to pass and will be debatable to the extent of one speaker in favor and one opposed.
Resumption Of debate will cancel the effects of postponement of debate.

Rule #19: Reconsideration

Whenever the floor is open, a delegate may move for the postponement of debate on a draft
resolution, amendment, or topic currently on the floor. The motion, otherwise known as
“tabling,” will require a two-thirds vote to pass and will be debatable to the extent of one speaker
in favor and one opposed. No debate or action will be allowed on any draft resolution,
amendment, or topic on which debate has been postponed. A motion to resume debate on an
amendment, draft resolution, or topic on which debate has been postponed will require a simple
majority to pass and will be debatable to the extent of one speaker in favor and one opposed.
Resumption Of debate will cancel the effects of postponement of debate.

Rule #20: Appeal

An appeal can only be made to procedural matters, but not substantive ones. A delegate may
appeal any procedural decision of the Chair unless it is one that cannot be appealed as stated by
the rules of procedure. The delegate can only appeal a ruling immediately after it has been
pronounced. The delegate will be given thirty seconds in order to explain the reasoning behind
the appeal. The Chair may speak briefly in defense of the ruling. The appeal shall then be put to
a vote, and the decision of the Chair shall stand unless overruled by two thirds of those members
present and voting. The Chair’s decision not to sign a draft resolution for amendment is never

EYAMUN Rules of Procedure

appealable. A “Yes'' vote indicates support of the Chair’s ruling; a “No” vote indicates
opposition to that ruling.

RULES GOVERNING DEBATE

Rule #21: Speakers List

The Committee shall at all times have an open Speakers’ List for the Topic Area being
discussed. The Chair will either set a speaking time or entertain motions to set a speaking time.
Separate Speakers’ Lists will be established as needed for procedural motions and debate on
amendments. A member may add its name to the Speakers’ List by submitting a request in
writing to the Chair, provided that member is not already on the Speakers’ List, and may remove
its name from the Speakers’ List by submitting a request in writing to the Chair. At any time, the
Chair may call for members that wish to be added to the Speakers’ List. The names of the next
several members to speak will always be posted for the convenience of the Committee. If no
motions are on the floor, debate automatically returns to the Speakers’ List. A motion to close
any Speakers’ List is never in order.

Rule #22: Time Limit on Speeches

The Chair may limit the time allotted to each speaker. The minimum time limit will be ten
seconds. When a delegate exceeds his or her allotted time, the Chair may call the speaker to
order without delay. However, the Chair may exercise his or her discretion to allow a delegate to
finish his or her thought before calling the delegate to order. This rule is intended to account for
the varying fluency in English among conference attendees.

Rule #23: Yields

A delegate granted the right to speak on a substantive issue may yield in one of three ways at the
conclusion of his/her speech: to another delegate, to questions, or to the Chair. A delegate must
declare any yield at the conclusion of his or her speech.
● Yield to another delegate. His or her remaining time will be offered to that delegate. If the
delegate accepts the yield, the Chair shall recognize the delegate for the remaining time. To
turn the floor over to a co-delegate of the same member state is not considered a yield. The
second delegate speaking may not yield back to the original delegate.
● Yield to questions. Questioners will be selected by the Chair and limited to one question
each. Follow- up questions will be allowed only at the discretion of the Chair. The Chair
will have the right to call to order any delegate whose question is, in the opinion of the
Chair, rhetorical, leading and/or not designed to elicit information. Only the speaker’s
answers to questions will be.
● Yield to the chair. Such a yield should be made if the delegate does not wish his/her speech
to be subject to questions. The Chair will then move to the next speaker. Only one yield is
allowed per speech (i.e. no yields on yielded time). There are no yields allowed if the
delegate is speaking on a procedural matter. A delegate must declare any yield by the
conclusion of his/her speech. Even if a delegate’s time has elapsed, he/she must still yield.
Yields only need to be made when in a Speakers’ List.

EYAMUN Rules of Procedure

Rule #24: Right of Reply
A delegate whose personal or national integrity has been impugned by another delegate may
submit a Right of Reply only in writing to the Committee staff. The Chair will grant the Right of
Reply at his/her discretion; this decision is not appealable. A delegate granted a Right of Reply
will not address the Committee except at the request of the Chair. A Right of Reply to a Right of
Reply is out of order.

Rule #25: Purpose of Points

Points are used exclusively to facilitate procedure and may never be used to make substantive
remarks of any kind. Points of Information and Points of Inquiry are not recognized.

Rule #26: Points of Personal Privilege

Whenever a delegate experiences personal discomfort, which impairs his or her ability to
participate in the proceedings, he or she may rise to a Point of Personal Privilege to request that
the discomfort be corrected. A Point of Personal Privilege may only interrupt a speaker if the
delegate speaking is inaudible.

Rule #27: Points of Order

At any point when a committee is in session, a delegate may rise to a Point of Order to indicate
their belief that the rules of procedure are not being properly followed. The Point of Order will
be immediately decided by the Chair in accordance with these rules of procedure. A
representative rising to a Point of Order may not speak on the substance of the matter under
discussion. A Point of Order may never interrupt a speaker.

Rule #28: Points of Parliamentary Inquiry

When the floor is open, a delegate may rise to a Point of Parliamentary Inquiry to ask the Chair a
question regarding the rules of procedure. A Point of Parliamentary Inquiry may never interrupt
a speaker. Delegates with substantive questions should not rise to this Point, but should rather
approach the Committee staff during caucus or send a note to the dais.

RULES GOVERNING PATH TO A DRAFT RESOLUTION

Rule #29: Working Papers

Delegates may propose working papers for Committee consideration. Working papers are
intended to aid the Committee in its discussion and formulation of draft resolutions and need not
be written in draft resolution format. Working papers are not official documents and may be
presented in any format approved by the Chair, but do require the signature of the Chair to be
copied and distributed. Once distributed, delegates may consider that working paper introduced
and begin to refer to that working paper by its designated number. Working papers do not require
signatories or votes of approval.

Rule #30: Introduction of Draft Resolution

A draft resolution may be introduced when it receives the approval of the Chair and is signed by
20 members in the General Assembly, 10 members in the Economic and Social Council and

EYAMUN Rules of Procedure

Regional Bodies, or 5 members in the Crisis Committees. Signing a draft resolution need not
indicate support of the draft resolution, and the signatory has no further rights or obligations.
Signing a draft resolution only indicates a desire for the draft resolution to be discussed in
Committee. There are no official sponsors of draft resolutions. Signatories should be listed in
alphabetical order on every draft resolution. A draft resolution requires a simple majority of
members present to pass. Only one draft resolution may be passed per Topic Area. After a draft
resolution is passed, voting procedure will end and the Committee will move directly into the
second Topic Area (following the rules governing the setting of the agenda.

Rule #31: Amendments

Once a draft resolution has been approved as stipulated above and has been copied and
distributed, a delegate(s) may move to introduce the draft resolution. The Chair, time permitting,
may read the operative clauses of the draft resolution. A procedural vote is then taken to
determine whether the resolution shall be introduced. Should the motion receive the simple
majority required to pass, the draft resolution will be considered introduced and on the floor. The
Chair, at his/her discretion, may answer any clarificatory points on the draft resolution. Any
substantive points will be ruled out of order during this period, and the Chair may end this
clarificatory question- answer period’ for any reason, including time constraints. More than one
draft resolution may be on the floor at any one time. A draft resolution will remain on the floor
until debate on that specific draft resolution is postponed or a Resolution on that Topic Area has
been passed. Debate on draft resolutions proceeds according to the general Speakers’ List for
that Topic Area and delegates may then refer to the draft resolution by its designated number. No
delegate may refer to a draft resolution until it is formally introduced.

Rule #32: Procedural Voting

Delegates may amend any draft resolution that has been introduced by adding to, deleting from
or revising parts of it. Only one amendment may be introduced at any given time. An
amendment must have the approval of the Chair and the signatures of 12 members in the General
Assembly, 5 members in the Economic and Social Council and the Regional Bodies, or 3
members in the Crisis Committees. Amendments to amendments are out of order; however, an
amended part of a draft resolution may be further amended. There are no official sponsors of
amendments. As there are no official sponsors of draft resolutions, there can be no friendly
amendments. If the submitted amendment contains a typological error, the corrected version
should be submitted to the Chair only and does not need to be circulated to the entire committee.
The Chair, at his or her discretion will announce the corrections made in the latter version.
Preambulatory phrases may not be amended.
● A motion to introduce an approved amendment may be introduced when the floor is open.
After this motion, the Chair may read the amendment aloud, time permitting. The motion
will pass by a simple majority. General debate will be suspended, and a Speakers’ List will
be established for and against the amendment.
● A motion to close debate will be in order after the Committee has heard from two speakers
for the amendment and from two speakers’ against or from all the speakers on one side and
at least two on the other side.

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● The Chair will recognize two speakers' motion to close debate, and a vote of two- thirds is
required for closure. If there are no speakers against the motion to close debate, the
Committee Chair will ask to move to voting by acclamation
● When debate is closed on the amendment, the Committee will move to an immediate vote.
Amendments Need a simple majority to pass.
● After the vote, debate will resume according to the general Speakers’ List.

RULES GOVERNING PATH TO A DRAFT RESOLUTION

Rule #33: Substantive Voting

Substantive voting includes voting on draft resolutions and amendments. Once the committee
closes debate on the general Topic Area, it will move into substantive voting procedures. At this
time, the chambers are sealed, and no interruptions will be allowed. The only motions that will
be in order are: Motion to Divide the Question, Motion to Reorder Draft Resolutions, Motion to
Vote by Acclamation, and Motion for a Roll Call Vote. If there are no such motions, the
Committee will vote on all draft resolutions in the order in which they were introduced. For
substantive voting, each member will have one vote. Each vote may be a ‘Yes,’ ‘No,’ or
‘Abstain.’ Abstaining members are not considered to be voting, and are subtracted from quorum
for the purposes of calculating a simple majority. All matters will be voted upon by a show of
placards, unless a motion for a roll call vote is accepted. A simple majority requires more “Yes”
votes than “No” votes. Once any Resolution has been passed, the voting procedure is closed, as
only one Resolution may be passed per Topic Area. In the Security Council, the five permanent
members have the power to veto any substantive vote. A “No” vote by one of the five permanent
members in the Security Council is considered a veto, and the draft resolution will not pass if it
receives a veto.

Rule #34: Procedural Voting

Voting on any matter other than draft resolutions and amendments is considered procedural.
Each and every member of the committee present in the room must vote on all procedural
motions, and no abstentions will be allowed. A simple majority shall be considered achieved
when there are more “Yes” votes than “No” votes. A two-thirds vote will require at least twice as
many “Yes” votes than “No” votes.

Rule #35: Reordering Draft Resolutions

A Motion to Reorder Draft resolutions will only be in order immediately after entering voting
procedure, and before voting has started on any draft resolutions. If the motion receives the
simple majority required to pass, the Chair will take all motions to reorder draft resolutions and
then vote on them in the order in which they were introduced. Voting will continue until either
motion passes, receiving a simple majority, or all of the motions fail, in which case the
Committee will move into voting procedure, voting on the draft resolutions in their original
order. Only one motion to reorder draft resolutions is in order in each round of voting
procedures.

EYAMUN Rules of Procedure

Rule #36: Division of The Question
After debate on any topic has been closed, a delegate may move that the operative parts of a draft
resolution be voted on separately. Perambulatory clauses and sub- operative clauses may not be
altered by division of the question.
● The motion can be debated to the extent of two speakers’ for and two against, to be followed
by an immediate procedural vote on that motion.
● If the motion receives the simple majority required to pass, the Chair will take motions on
how to divide the question and prioritize them from most severe to least severe.
● The Committee will then vote on the motions in the order set by the Chair. If no division
passes, the resolution remains intact. Once a division has been passed, requiring a simple
majority, the draft resolution will be divided accordingly, and a separate procedural vote
will be taken on each divided part to determine whether or not it is to be included in the
final draft resolution. If all of the operative parts of the substantive proposal are rejected, the
draft resolution will be considered to have been rejected as a whole.
● Parts of the draft resolution that are subsequently passed will be recombined into a final
document. The final document will be put to a substantive vote.

Rule #37: Roll Call Voting

A delegate has the right to request a roll call vote after debate on a draft resolution is closed. A
roll call vote can only be in order for substantive votes. A motion for a roll call vote may be
made from the floor and seconded by 20 members of the General Assembly, 10 members of the
Economic and Social Council and Regional Bodies and 5 members of the Crisis and Historical
Committees.
● In a roll call vote, the Chair will call members in alphabetical order starting with a randomly
selected member.
● In the first sequence, delegates may vote “Yes,” “Yes with Rights”, “No,” “No with
Rights”, “Abstain,” or “Pass.” Delegates who vote either “Yes with Rights” or “No with
Rights' reserve the right to explain his/her vote only when the delegate is voting against the
policy of his/her country. The delegate will only be allowed to explain an affirmative or
negative vote, not an abstention from voting.
● The Chair will then announce the outcome of the vote

PRECEDENCE OF MOTIONS

Motion will be considered in the following order of preference:

1. Point of Personal Privilege

2. Point of Order
3. Point of Parliamentary Inquiry
4. Adjournment of the Meeting
5. Suspension of the Meeting
6. Unmoderated Caucusing
7. Moderated Caucusing
8. Introduction of Draft Resolution

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9. Introduction of an Amendment
10. Postponement of Debate
11. Resumption of Debate
12. Closure of Debate

After the start of voting procedure, the following points and motions are in order, in the
following order of precedence:

1. Point of Personal Privilege

2. Point of Order
3. Point of Parliamentary Inquiry
4. Reordering Draft Resolutions
5. Division of the Question
6. Motion for a Roll Call Vote

EYAMUN Rules of Procedure

GUIDE TO MAKE A POSITION PAPER

Definition

Position Papers are short documents prepared by delegates who explain the represented
country’s history, stance, and intentions with regards to the topic to be discussed. Usually
between one of two pages in length only (the bibliography is not counted in the length of the
position paper), position papers should be succinct and clear – chairs use them to get a feel of
their committee before the conference begins and may shape debate based on the strengths and
weaknesses of submitted papers. Please use this format to name your file: COUNCIL –
COUNTRY ALLOCATION in .pdf or .docx and submit it to the link below:

Structure

1. Heading
a. Name of the committee
b. Topic of the discussion
c. Country allocation
d. Name of the delegate

2. Background and history of the topic

a. What is the history behind the topic being discussed?
b. What are the urgencies of the topic?
c. What are the main problems of the issue?

3. Countries stances upon the topic

a. Is your country for or against the topic at hand? Research past policies or action that was taken
by your country in order to see whether your country has had any involvement in the matter
being discussed.
b. If your country has had no involvement in the topic, have they been involved in any similar
situation or activities? You may extrapolate your country’s stance on an issue by seeing how
they have behaved in similar situations.

4. Solutions
a. What are the proposed solutions to address the main problems?
b. How will the solutions be implemented?

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SAMPLE OF A SIMPLE POSITION PAPER

Country: Sri Lanka

Committee: United Nations Office on Drugs and Crime (UNODC) Delegate: Watagalahewage
Harshana Abhayaratne
Topic: The Protocol Against Illegal Firearms Trafficking

Topic Background
The United Nations Office on Drugs and Crime (UNODC) emphasizes the importance of
combatting terrorism, drug dealing, drug trafficking, illicit firearm trafficking and transnational
organized groups. The office assures to respect the rule of law and to protect the legal rights that
any citizen has the freedom to exercise their rights under the international and domestic law.
Heinous crime against humanity of forced recruitment on infants were gradually
increased in Sri Lanka for the past few years. This incident was increased as a result of the illicit
trade in Small Arms & Light Weapons (SALW) which is known as the Sri Lanka’s National
Legislation which comes under Firearms Ordinance No. 33 of 1916 and Firearms (Amendment)
Act No 22 of 1996. During the war period, children were forced to leave their homes (restricting
their choice of basic education that every child is entitled to have) and were trained to handle
firearms.
Past International Actions
At the Navy Base in Trincomalee, with the support of the Sri Lanka Navy, the UNODC’s
Global Maritime Crime Programme (GMCP) conducted exercise to counter the crimes at costal
areas in Sri Lanka to coast guard from Vietnam, Thailand, Indonesia in November 2019.
In 2020 May 25, an assessment was conducted by the UNODC’s Global Maritime Crime
Programme in a manner how to deal with the high-risk prisoners and to enhance the security
level of the prison during the COVID-19 period. As a major result of the arrival of GMCP’s,
they have provided the prison officers with (The Nelson Mandela Rules) to improve the
appliance in respect of human rights without violating any prisoner’s rights.
Country Policy
Illegal firearm trafficking has been a huge threat to the Sri Lankan citizens as well as to
the entire world. For an example, in the airport the criminals would have some cargo and they
would put weapons and explosive items into that and smuggle it and bring it through the ships or
planes to another country. This has been considered as an offence according to the laws in Sri
Lanka. The statute which makes this an offence is the Firearms Ordinance. The s. 9(1) of the
Firearm Ordinance states that “the restrictions of imported guns which clearly states that
importation of guns or any parts of guns into Sri Lanka is totally prohibited unless the guns have
been imported through port of Colombo and any person’s personal baggage who arrived at any
port in Sri Lanka”.

The s. 9(2) lays down the punishments where it says that “any person who imports gun
other than the two exceptions laid down in s .9(1), shall be guilty of an offence under this section

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and the perpetrators shall be liable on summary conviction before a magistrate to a fine below
Rs.1000 or imprisonment for a period less than six months or will be subjected to both”.
Trafficking in illicit firearms could be taken as one of the major causes for Terrorism. Sri
Lanka has been fighting hard against the illegal firearm trafficking specially during the 30-year
war period. There is evidence that the terrorists (LTTE) have smuggled assault rifles, mortar
shells from Afghanistan, India, Former Yugoslavia across the sea and used it to fight the army.
This was a classic situation where that was illegal firearms trafficking. Also, during the easter
attack period, police department was succeeded on finding some hidden weapons which was to
use on people but disappointingly, they have failed to mention how the perpetrators got the
weapons. It is questionable that how they received the weapons. If they have smuggled weapons,
that mean there was illegal firearm trafficking.
In the case of Rakna Arakshaka Lanka Ltd v Avant Garde Maritime Services (Pvt) Ltd,
the chairman of the Avant Garde maritime service company was charged with operating an
illegal floating army and the suspects have been charged for violating the Explosive Ordinance,
Firearm Ordinance and the Penal Code.
Possible Solutions
Sri Lanka managed to implement several statues and public policies to enhance the
security level of the country from illegal trade: Thereby Sri Lanka proposes the following
procedures and systems to be established by the United Nations Office on Drugs and Crime.
● By banning and restraining unbridled supply to the non-state-actors, we can deny the access
of illegal arm trafficking to non-state actors.
● The end-user certification which transfers by the relevant authorities must be streamlined and
must follow an effective procedure in order to prevent legal transfers from being ended up in
the hands of a recipient who has not given the official permission such as criminals and
terrorists.
● Through custom borders control and effective borders, the interdiction of illegal firearm
trafficking could be strengthened within the geographical area and with international
corporations.
● Without ammunition a small arm is a stick, therefore if we eliminate the illegal use of
firearms within the territory, then we must find a method to curb and eradicate trafficking of
illicit arms.
● By implementing the Container Security Initiative (CSA) to increase the maritime security at
its container ports.
● By proposing new statutes and implementing higher punishments such as higher jail terms.

EYAMUN Rules of Procedure

RESOLUTION FORMATTING GUIDELINES

Heading

The heading of the draft resolution must include:

● Name of the committee
● The topic of the discussion
● The sponsors of the Draft Resolution (for draft resolution only; does not apply to working
paper)
● The signatories of the Draft Resolution in alphabetical order
● Logo of the committee (optional)
● Other elements of the heading are optional

Body

The body of a resolution is written in the format of a long sentence (only one full stop on the last
page after the last sentence), with the following rules:

● The first set consists of preambulatory clauses, which describe the problem being addressed,
recall past actions taken, explain the purpose of the resolution, and offer support for the operative
clauses that follow. Each clause in the preamble begins with an italicized word or phrase and
ends with a comma. Preambulatory phrases (the first word of each preambulatory clause) are
found online.

● The second set consists of operative clauses, which are numbered and state the action(s) to be
taken by the body. These Clauses all begin with present tense active verbs, which are generally
stronger words than those used to begin preambulatory clauses. These verbs are underlined. All
operative clauses, except the last, which ends with a period, are followed by semicolons.
Operative phrases (the first word of each operative clause) are found online.

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SAMPLE OF DRAFT RESOLUTION

Draft Resolution 1.1

United Nations Educational, Scientific, and Cultural Organization

Initiating A Rehabilitation And Reconstruction For School And Heritage Building

After Beirut Explosion.

Signatories: United States of America, United Kingdom, Denmark, Canada, South Africa,
kingdom of Sweden, United Arab Emirate, Greece, Federal Republic of Germany, Republic of
Indonesia, Ireland, Republic of the United Netherlands, New Zealand, Nigeria, Republic of the
Philippines, Republic of Yemen, Cambodia, Brunei Darussalam, Bahamas, Republic of India,
Lebanon, Turkey, Thailand, Singapore, Republic of Korea, Peru, Georgia, Austria, People’s
Republic of China, Russian Federation, Iraq, Finland, Qatar.

United Nations Educational Scientific and Cultural Organization,

Reminding all nations of the current tragedy that Beirut had last August 4th, 2020, there is the
need for immediate action in Initiating A Rehabilitation and Reconstruction for School and
Heritage Building After Beirut Explosion,

Affirming this resolution which encourages the Government to work with UNESCO bodies
aimed at improving the coordination and effectiveness of humanitarian assistance needed by our
brothers and sisters in Beirut,

Emphasizing the absence of local policy and regulations toward the disaster and funding, as
well as the absence of access to technology and shelter; the extent of destruction of heritage

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buildings, the instability of political condition and economic crisis in Beirut that may affect
education,

Observing the impact of Beirut Explosion on Education and Heritage to assess the situation
and ensure the right solution for creating the technical assistance on school and heritage
building in the location of the explosion,

The council hereby to solve;

Article 1 : Monetary and Funding

1. Encourage All the member states to have systematic plan and program to gather funds by
following the mechanism;

a. Raising a fund to help Beirut, that can be done by campaign or charity project

b. Asking for financial assistance from international bodies such as World bank and
International Monetary Fund

c. Providing Lebanon with construction material and machinery in order to accelerate the
reconstruction process.
2. Encourage The international bodies such as United Nation, European Union, ASEAN, and
the World Bank to contribute financial, medical, and technological aid to fulfill the need
for education and rehabilitation of heritage sites.
3. Endorses the Lebanon government to have transparency report as the responsibility for the
allocation of the funding.

Article 2: Education
1. Recommends The United State to Ensure the sustainability of the Global Education
Coalition For Lebanon by supervising the role and commitment of all members and
provide adequate access to remote education with electronic devices and learning kits.

2. Further recommends Create an e-learning platform tailored to the syllabus of Lebanon to

extend assistance in augmenting the lack of infrastructures for learning in Beirut.

3. Request all Member States to Ensure a safe back-to-school program where students are
safe from the virus and where they are able to cope with the online mode of learning as
well as physical classes where necessary by identifying community halls, and other open
spaces that can house sufficient number of students at a time (while keeping in line with

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 COVID regulations); also provide technological assistance in order to deliver mass class
sessions. Furthermore, The online mode of learning will utilize online platforms such as
google meet, zoom, etc.

Article 3: Rehabilitation of Heritage Sites

1. Encourage to Create a systematic, sustainable, feasible and efficient study and mapping of
the necessary heritage building to use the allocated fund effectively;

2. Recommend Nation States and UNESCO to cooperate and ask for partnership with the
local community so they can contribute as the representatives of the Lebanese, allowing
ease of understanding the scale of their needs prioritizing schools and heritage buildings
with dire needs;

3. Promote 'ResiliArt' for Lebanon which is currently collecting funds for culture
rehabilitation and they held sessions to keep a check on the development being made so
far; and

4. Encourage local government that this reconstruction project be done with honesty and
transparency regarding the progress of the reconstruction;

Article 4: Collaboration of International Related Parties

1. Encourage the Collaboration with international organizations to produce and promote

quality teaching programs to encourage the citizens to help the rehabilitation process of
their country;
2. Recommend the International Centre for the Study and Preservation of Restoration of
Cultural Property (ICCROM) for the reconstruction of heritage;
3. Calls the international related bodies such as UNESCO to increase the surveillance in the
use of funding and encourage the Lebanon government to renew the policy and regulations
towards the use of the funding;
4. Emphasize Collaborate with other countries to ensure the safe use and handling of
hazardous chemicals, as imports and/or exports of ammonium nitrate and like-products
should be in line with the International Maritime Dangerous Goods Code;

REFERENCES

All content of this Rules of Procedures is derived and adopted from:

EYAMUN Rules of Procedure

● Harvard World Model United Nations (HWMUN);

● London International Model United Nations (LIMUN);

● The European International Model United Nations (TEIMUN);

● Harvard Model United Nations (HMUN);

● New York Model United Nations (NYMUN);

● Nanyang Technological University Model United Nations (NTUMUN);

● Singapore Model United Nations (SMUN);

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