1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

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ICDL Professional modules -

Computational - Using Databases

A database is a collection of data stored in tables to be easily accessed, managed, and updated. A database
offers more complex ways of using data than spreadsheets and data can be entered via forms.

This course will enable successful participants to:

Understand what a database is and how it is organized and operated

Create a simple database and view the database content in various modes
Create a table, define and modify fields and their properties; enter and edit data in a table
Sort and filter a table or form; create, modify and run queries to retrieve specific information from a
database
Understand what a form is and create a form to enter, modify and delete records and data in records
Create routine reports and prepare outputs ready for distribution

Category

Understanding Databases

Skill Set

Key Concepts (https://www.free-online-training-

courses.com/understanding-databases/)

Task Item

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Understand what a database is (https://www.free-online-training-courses.com/understanding-databases/)

Understand the difference between data and information (https://www.free-online-training-

courses.com/understanding-databases/)

Understand how a database is organized in terms of tables, records and fields (https://www.free-online-
training-courses.com/understanding-databases/)

Know some of the common uses of large-scale databases like: airline booking systems, government records,
bank account records, hospital patient details

Skill Set

Database Organization (https://www.free-online-training-

courses.com/understanding-databases/)

Task Item

Understand that each table in a database should contain data related to a single subject (https://www.free-
online-training-courses.com/understanding-databases/)

Understand that each field in a table should contain only one element of data (https://www.free-online-
training-courses.com/understanding-databases/)

Understand that field content is associated with an appropriate data type like: text, number, date/time, yes/no
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Understand that fields have associated field properties like: field size, format, default value (https://www.free-
online-training-courses.com/understanding-databases/)

Understand what a primary key is (https://www.free-online-training-courses.com/understanding-databases/)

Understand what an index is. Understand how it allows for faster data access (https://www.free-online-
training-courses.com/understanding-databases/)

Skill Set

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Relationships (https://www.free-online-training-
courses.com/understanding-databases/)

Task Item

Understand that the main purpose of relating tables in a database is to minimize duplication of data
(https://www.free-online-training-courses.com/understanding-databases/)

Understand that a relationship is built by matching a unique field in one table with a field in another table
(https://www.free-online-training-courses.com/understanding-databases/)

Understand the importance of maintaining the integrity of relationships between tables (https://www.free-
online-training-courses.com/understanding-databases/)

Skill Set

Operation (https://www.free-online-training-
courses.com/understanding-databases/)

Task Item

Know that professional databases are designed and created by database specialists (https://www.free-online-
training-courses.com/understanding-databases/)

Know that data entry, data maintenance and information retrieval are carried out by users (https://www.free-
online-training-courses.com/understanding-databases/)

Know that a database administrator provides access to specific data for appropriate users (https://www.free-
online-training-courses.com/understanding-databases/)

Know that the database administrator is responsible for recovery (https://www.free-online-training-

courses.com/understanding-databases/)

Category

Using the Application

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Skill Set

Working With Databases (https://www.free-online-training-

courses.com/working-with-databases/)

Task Item

Open, close a database application (https://www.free-online-training-courses.com/working-with-databases/)

Open, close a database (https://www.free-online-training-courses.com/working-with-databases/)

Create a new database and save to a location on a drive (https://www.free-online-training-

courses.com/working-with-databases/)

Display, hide built-in toolbars. Restore, minimize the ribbon (https://www.free-online-training-

courses.com/working-with-databases/)

Use available Help functions (https://www.free-online-training-courses.com/working-with-databases/)

Skill Set

Common Tasks (https://www.free-online-training-

courses.com/common-database-tasks/)

Task Item

Open, save and close a table, query, form, report (https://www.free-online-training-courses.com/common-

database-tasks/)

Switch between view modes in a table, query, form, report (https://www.free-online-training-

courses.com/more-common-database-tasks/)

Delete a table, query, form, report (https://www.free-online-training-courses.com/more-common-database-

tasks/)

Navigate between records in a table, query, form (https://www.free-online-training-courses.com/more-

common-database-tasks/)

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Sort records in a table, form, query output in ascending, descending numeric, alphabetic order
(https://www.free-online-training-courses.com/more-common-database-tasks/)

Category

Tables

Skill Set

Records (https://www.free-online-training-
courses.com/tables-records/)

Task Item

Add, delete records in a table (https://www.free-online-training-courses.com/tables-records/)

Add, modify, delete data in a record (https://www.free-online-training-courses.com/tables-records/)

Skill Set

Design (https://www.free-online-training-
courses.com/understanding-databases-tables-design/)

Task Item

Create and name a table and specify fields with their data types like: text, number, date/time, yes/no
(https://www.free-online-training-courses.com/understanding-databases-tables-design/)

Apply field property settings: field size, number format, date/time format, default value (https://www.free-
online-training-courses.com/understanding-databases-tables-design/)

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Create a validation rule for number, date/time, currency (https://www.free-online-training-

courses.com/understanding-databases-tables-design/)

Understand consequences of changing data types, field properties in a table (https://www.free-online-training-

courses.com/understanding-databases-tables-design/)

Set a field as a primary key (https://www.free-online-training-courses.com/understanding-databases-

managing-tables/)

Index a field (with, without duplicates allowed) (https://www.free-online-training-courses.com/understanding-

databases-managing-tables/)

Add a field to an existing table (https://www.free-online-training-courses.com/understanding-databases-

managing-tables/)

Change width of columns in a table (https://www.free-online-training-courses.com/understanding-databases-

managing-tables/)

Category

Retrieving Information

Skill Set

Main Operations (https://www.free-online-training-

courses.com/understanding-databases-retrieving-
information/)

Task Item

Use the search command for a specific word, number, date in a field (https://www.free-online-training-
courses.com/understanding-databases-retrieving-information/)

Apply a filter to a table, form (https://www.free-online-training-courses.com/understanding-databases-

retrieving-information/)

Remove the application of a filter from a table, form (https://www.free-online-training-

courses.com/understanding-databases-retrieving-information/)

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Skill Set

Queries (https://www.free-online-training-
courses.com/understanding-databases-create-a-named-
single-table-query/)

Task Item

Understand that a query is used to extract and analyse data (https://www.free-online-training-

courses.com/understanding-databases-create-a-named-single-table-query/)

Create a named single table query using specific search criteria (https://www.free-online-training-
courses.com/understanding-databases-create-a-named-single-table-query/)

Create a named two-table query using specific search criteria (https://www.free-online-training-

courses.com/understanding-databases-create-a-named-two-table-query/)

Add criteria to a query using one or more of the following operators: = (Equal), <> (Not equal to), < (Less
than), ≤ (Less than or equal to), > (Greater than), ≥ (Greater than or equal to) (https://www.free-online-
training-courses.com/understanding-databases-create-a-conditional-query/)

Add criteria to a query using one or more of the following logical operators: AND, OR, NOT (https://www.free-
online-training-courses.com/understanding-databases-create-a-conditional-query/)

Use a wildcard in a query, * or %, ? or _ (https://www.free-online-training-courses.com/understanding-

databases-create-a-conditional-query/)

Edit a query: add, modify, remove criteria (https://www.free-online-training-courses.com/understanding-

databases-edit-and-run-a-query/)

Edit a query: add, remove, move, hide, unhide fields (https://www.free-online-training-

courses.com/understanding-databases-edit-and-run-a-query/)

Run a query (https://www.free-online-training-courses.com/understanding-databases-edit-and-run-a-query/)

Category

Objects

Skill Set

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Forms (https://www.free-online-training-
courses.com/understanding-databases-forms/)

Task Item

Understand that a form is used to display and maintain records (https://www.free-online-training-

courses.com/understanding-databases-forms/)

Create and name a form (https://www.free-online-training-courses.com/understanding-databases-create-and-

name-a-form/)

Use a form to insert new records (https://www.free-online-training-courses.com/understanding-databases-

using-forms/)

Use a form to delete records (https://www.free-online-training-courses.com/understanding-databases-using-

forms/)

Use a form to add, modify, delete data in a record (https://www.free-online-training-

courses.com/understanding-databases-using-forms/)

Add, modify text in headers, footers in a form (https://www.free-online-training-courses.com/understanding-

databases-using-forms/)

Category

Outputs

Skill Set

Reports, Data Export (https://www.free-online-training-

courses.com/understanding-databases-reports/)

Task Item

Understand that a report is used to print selected information from a table or query (https://www.free-online-
training-courses.com/understanding-databases-reports/)

Create and name a report based on a table, query (https://www.free-online-training-

courses.com/understanding-databases-create-a-report/)

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

Change arrangement of data fields and headings within a report layout (https://www.free-online-training-
courses.com/understanding-databases-modify-reports/)

Present specific fields in a grouped report (https://www.free-online-training-courses.com/understanding-

databases-present-specific-fields/) by sum (https://www.free-online-training-courses.com/present-fields-by-
sum/), minimum, maximum (https://www.free-online-training-courses.com/understanding-databases-present-
fields-by-minimum-or-maximum/), average, count (https://www.free-online-training-
courses.com/understanding-databases-present-fields-by-average-and-count/), at appropriate break points

Add, modify text in headers, footers in a report (https://www.free-online-training-courses.com/understanding-

databases-report-headers-and-footers/)

Export a table, query output in spreadsheet, text (.txt, .csv), XML format to a location on a drive
(https://www.free-online-training-courses.com/understanding-databases-export-to-spreadsheet-or-text/)

Skill Set

Printing (https://www.free-online-training-
courses.com/understanding-databases-printing/)

Task Item

Change the orientation (portrait, landscape) of a table, form, query output, report. Change paper size
(https://www.free-online-training-courses.com/understanding-databases-printing/)

Print a page, selected record(s), complete table (https://www.free-online-training-courses.com/understanding-

databases-printing/)

Print all records using form layout, specific pages using form layout (https://www.free-online-training-
courses.com/understanding-databases-printing/)

Print the result of a query (https://www.free-online-training-courses.com/understanding-databases-printing/)

Print specific page(s) in a report, print complete report (https://www.free-online-training-

courses.com/understanding-databases-printing/)

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1/10/25, 9:28 AM ICDL Professional modules – Computational – Using Databases

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