7) Conditional Formatting: formatting, parsing, and highlighting data in

spreadsheets during data analysis.

Select the range to be conditionally formatted.
 Click Conditional Formatting in the Styles group
under Home tab. Click Highlight Cells Rules from the drop-
 menu.
down
Click Greater Than and specify >750. Choose green color.
 Click Less Than and specify < 500. Choose red color.
 Click Between and specify 500 and 750. Choose yellow color.

The data will be highlighted based on the given conditions and the corresponding
formatting.
Top 10 items− Cells that rank in the top N, where 1 <= N <= 1000.
Top 10%− Cells that rank in the top n%, where 1 <= n <= 100.
Bottom 10 items− Cells that rank in the bottom N, where 1 <= N <= 1000.
Bottom 10%− Cells that rank in the bottom n%, where 1 <= n <=
100.
Above average− Cells that are above average for the selected range.Below
average− Cells that are below average for the selected range.Follow the steps
given below to assign the Top/
Bottom rules.
ClickConditional Formattingin theStylesgroup
underHometab.
ClickTop/Bottom Rulesfrom the drop-down menu. Top/
Bottom rules options appear.
3)Working with Data: Data Validation, Pivot Tables & Pivot Charts Data Validation
1. Select the cell(s) you want to create a rule for.
2. Select Data >Data Validation.
3.On the Settings tab, under Allow, select a choice:
Whole Number - to restrict the cell to accept only whole numbers.Decimal - to restrict
the cell to accept only decimal numbers.
List - to pick data from the drop-down list. Date - to
restrict the cell to accept only date. Time - to restrict
the cell to accept only time. Text Length - to restrict
the length of the text.Custom for custom formula.

Pivot Tables
A PivotTable is a powerful tool to calculate, summarize, andanalyze data that lets you see
comparisons, patterns, and trends in your data.
PivotTables work a little bit differently depending on whatplatform you are using to run
Excel.

Pivot Charts
Sometimes it's hard to see the big picture when your raw datahasn’t been summarized.
Pivot Charts are a fantastic way to add data visualizations to your data

49
 9)Create worksheet with following fields: Empno, Ename, Basic Pay(BP),
1. Type the text i.e. “EMPLOYEES SALARY STATEMENT” in the cell from “A1 to H1”using the
merge and center button
2. Type the SL NO, EMP NAME, BASIC PAY, DA, HRA, GROSS, TAX, NET SALARY in A2, B2,
C2, D2, E2, F2, G2, H2 respectively
3. Put the data for SL NO, EMP NAME, BASIC PAY
4. Calculation for
DA = C3*3% 7. For Graph
Select data range -> Click insert menu -> Chart -> Select
HRA = C3*5% column chart -> OK
GROSS = C3+D3+E3TAX = F3*5% 8.For Filtering
NET SLARY = F3-G3 Apply filter selecting Basicpay, then -> click Number filter ->
5. Calculation for Select greater than and equal to -> enter 10000
Click OK
MAXIMUM = max(C3:C8)
MINIMUM = min(C3:C8)
COUNT = countif(C3:C8,”&>=10000”)
6. For Sort
Select data range -> Click data menu ->Sort -> Sort by -> Emp Name -> Sort on ->
Values -> Order -> A to Z
6Cleaning Data Containing Date and Time Values
1. Use of DATEVALUE Function:
 The Excel DATEVALUE function converts a date represented as a text string
into a
valid Excel date.
 For example, the formula =DATEVALUE ("3/10/1975") returns a serial
number
(27463) in the Excel date system that represents March 10, 1975
2. Use of DATEADD Function:
The DateAdd function to add or subtract a specified time interval from a date.
For example, you can use DateAdd to calculate a date 30 days from today or a
time
45 minutes from now
3. Use of DATEDIF Function:
The Excel DATEDIF function returns the difference between two date values in
years, months, or days.
The DATEDIF (Date + Dif) function is a "compatibility" function that comes
from
Lotus 1-2-3
4. Use of TIMEVALUE Function:
The Excel TIMEVALUE function converts a time represented as text into a
proper
Excel time.
For example, the formula =TIMEVALUE("9:00 AM") returns 0.375, the numeric
representation of 9:00 AM in Excel's time system.

65
Data Analytics with Excel - BCS358A

10)Create worksheet on Inventory Management: Sheet should contain

1. Type the text i.e. “INVENTORY MANAGEMENT” in the cell from “F8 TO I8”
using the merge and center button
2. Type the Product_code, Product_name, Product_type, MRP, Cost after 10 %
of
discount, Date of purchase
in E9,F9, G9, H9, I9, J9 respectively
3. Put the data for Product_code, Product_name, Product_type, MRP, Date of
purchase 4. Calculation for Cost after 10% discount
=H10-(H10*10%)
Format for Date of purchase
=DATE(2023,11,10)
7. For Graph
Select data range -> Click insert menu -> recommended Chart -> Select column chart
-> OK 8. Choose fields to add report
9. Save the report
Click OK
2)Working with Data : Importing data, Data Entry & Manipulation, Sorting &
Filtering.
Importing data
On the Data tab, you can import the data from different resources. Example:
From Microsoft Access Database, WebPage, Text file, etc...
Data Entry & Manipulation
Data Should be entered in each cell (Manually), by default it willconsider
data in
general format.
We can change the format of the data.
Example 1: Convert the date from 10/12/2023 to 2023/Dec/10Step 1:
Enter the
date in any format
Step 2: Right click on the cell and hit Format cell optionStep 3: now
select Date
from the list and Select YYYY/MMM/DD , hit enter.
Sorting and Filtering
Task 1: For the Below data sort, the data based on descendingorder of
Marks.
Task 2: For the below data sort based on name and Marksobtained in
ascending
order.
Task 3: Filter the data below who scores more than 50 marks.
67
8)Working with Multiple Sheets: work with multiple sheets within a workbook is
To insert a new worksheet:
1. Locate and select the New sheet button near the bottom-right corner of the
Excel window.
2. A new blank worksheet will appear.
By default, any new workbook you create in Excel will contain one worksheet,
called Sheet 1. To change the default number of worksheets, navigate to
Backstage view, click Options, then choose the desired number of worksheets to
include in each new workbook.
To copy a worksheet:
If you need to duplicate the content of one worksheet to another. Excel allows
you to copy an existing worksheet.
1. Right-click the worksheet you want to copy, then select Move or Copy from
the worksheet menu,
3. Check the boxnext toCreate a copy, then clickOK.
To rename a worksheet:
1. Right-click theworksheetyou want to rename, then selectRenamefrom the
worksheet menu
To group worksheets:
1 Select thefirst worksheetyou want to include in theworksheet group
To ungroup worksheets:
1. Right-click a worksheet in the group, then select Ungroup Sheets from the
worksheet menu.
2. The worksheets will beungrouped. Alternatively, you can simply click any
worksheet not
included in the group toungroup all worksheets.
4)Data Analysis Process: Conditional Formatting, What-If Analysis, Data
Conditional Formatting
1. Select the cells you want to apply conditional formatting to.Click the first cell
in the range,
and then drag to the last cell.
2. Click HOME > Conditional Formatting > Highlight Cells Rules > Text that
Contains.
In the Text that Contains box, on the left, enter the text you want highlighted.
3. Select the color format for the text and click OK.
What-If Analysis
process of changing the values in cells to see how those changes will affect the
outcome of formulas on the worksheet.
Three kinds: Scenarios, Goal Seek, and Data Tables
3. Data Tables: Tables make it easier to structure and organize data. Tables
connect
cells in a range and put it into a fixed structure.
The cells in the table range share the same formatting.
Tables can be used to prepare data for charts and pivot tables.
Charts and Graphs: Charts/Graphs are visual representations of data used to
make it more understandable.
Commonly used charts are:• Pie chart• Column chart• Line chart
• Different charts are used for different types of data. Charts are also called
graphs and visualizations.Creating a Chart in Excel,
The default chart title is "Chart Title". It can be changed.
• Creating Pie Chart in Excel with same data
 Experiment 11
Create worksheet on Sales analysis o
Step2: use the below formula to segregate different Categories
“=SUMIFS([Amount],[Category of product], “Apparel”)”
Step 3: Create a Pivot table for Comparative Analysis
Plotted the pivot table for Category of product and Amount field
In the pivot table list drag the Category of product to the “Rows” area and
Amount
to the “Values” area to see the total amount per Category
Step 4: Create a Different types of Charts
Select a cell within your pivot table
Go to insert tab and choose the type of a chart you want(eg: bar chart, pie
chart etc)
Customize the chart with titles, labels etc

Experiment 12
Generation of report & presentation using Autofilter &macro.
Step 1: Prepare a table with Data
Step 2: Apply AutoFilter
Select your data range.
Go to the 'Data' tab in Excel.
Click on 'Filter' or 'Sort & Filter' to enable Autofilter options.
Use Autofilter to filter the data as needed, e.g., filter for a specific category.
Step 3: Record a Macro
Go to the "View" tab in Excel.
Click on "Macros" and choose "Record Macro."
In the "Record Macro" dialog box, provide a name for your macro, e.g., "
GenerateReport."
Step 4: Create a Report Manually
While the macro is recording, manually copy the filtered data by selecting it and
pressing
Ctrl + C.
Open a new sheet.
Manually paste the copied data using Ctrl + V.
Step 5: Stop Recording a Macro
Go to the "View" tab in Excel.
Click on "Macros" and choose "Stop Recording.
Step 6: Create a presentation manually
Open Microsoft PowerPoint
Create a new presentation.
Copy the content from your report (the filtered data, text, and charts)

 Create slides for your presentation and paste the content onto the
slides.
 Format the slides, add titles, and organize the content in a presentation
format
manually.
 Save the presentation