Digital Documentation(Advanced)

Q.1 Describe modifying the styles.

Ans. Styles can be modified by the following steps:
 Updating a style from a selection
 Load or copy styles from another document or template.
 Any changes you make to a style are effective only in the current document.
 To change or modify the style in more than one document, you need to change the template or
copy the styles into the other documents.
Q.2 What are styles? What are the advantages of using styles?
Ans. A Style is a set of formats that you can apply to selected pages, text, frames and other elements in
your document to quickly change their appearance. When you apply a style, you apply a whole group of
formats at the same time.
Advantages of styles are:-
 Styles help improve consistency in a document.
 They make major formatting easy.
Q.3 Give any four styles supported by OpenOffice.org.
Ans.OpenOffice.org support
 Page styles include margins, headers and footers, borders and backgrounds. It also include the
sequence for printing sheets. I
 Paragraph styles control all aspects of a paragraph's appearance, such as text alignment, tab stops,
line spacing, and borders, and can include character formatting.
 Character styles affect selected text within a paragraph, such as the font and size of text, or bold and
italic formats.
 Frame styles are used to format graphic and text frames, including wrapping type, borders,
backgrounds, and columns.
 Numbering styles apply similar alignment, numbering or bullet characters, and fonts to numbered
or bulleted lists.
 Cell styles include fonts, alignment, borders, background, number formats (for example, currency,
date, number), and cell protection.
Q.4 How can we create our own styles?
Ans. Creating a new style:
 Open the Styles and Formatting window.
 From the icons at the top of the window, choose the type of style to create (paragraph, character,
and so on).
 In the document, select the item to save as a style.
 In the Styles and Formatting window, click the New Style from Selection icon.
Session 2
Q.1 Explain the Positioning image/graphics with text.
Ans. Positioning of a graphic is controlled by four settings:
1. Arrangement refers to the placement of a graphic on an imaginary vertical axis. Arrangement controls
how graphics are stacked upon each other or relative to the text. a graphic in relation to the chosen anchor
point.
2. Alignment refers to the vertical or horizontal placement of graphic in relation to the chosen anchor point.
3.Anchoring refers to the reference point for the graphics. This point could be the page, or frame where the
object is, a paragraph, or a character. An image always has an anchor point.
4. Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the
graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic
Q.2 Explain any four graphic filter.
Ans. Graphic filters allow the user to view objects, based on the graphic object type (i.e. port connections,
text labels, etc.), while editing the definition of the component. Graphic filters do not affect the
functionality of the component.
Four graphic filters are :
Invert : Inverts the color values of a color image or the brightness values of a grayscale image.
Smooth : Softens the contrast of an image.
Sharpen : Increases the contrast of an image.
Blur: Blur filters are used to soften the edges of an image, creating a more subtle look. This can be used to
make an image look more natural or to reduce the visibility of distracting details.
Q.3 Explain image cropping.
Ans. The word Crop can be defined as “to trim” or “cut back”. The Crop tool in most image processing
programs is used to trim off the outside edges of a digital image. Cropping can be used to make an image
smaller (in pixels) and/or to change the aspect ratio (length to width) of the image. Image cropping means
to remove unwanted area from an image. When you crop an image or photo you remove part of the image.
Q.4 List any three methods of inserting images in a text document.
Ans. Open Office Writer has DRAWING TOOLS that allow you to add different shapes like lines, shapes etc.
to documents. You can use these tools to assist in the creation of detailed publications, newsletters,
company logos, etc. To draw any shape, drawing toolbar is used. The drawing toolbar can be displayed
using View Toolbar Drawing option. Using the drawing toolbar, you can draw different shapes by clicking on
it.
The steps to insert an object are as follows:
 On the drawing toolbar, click the shape you want to draw.(Rectangle, Circle, Square etc.)
 Drag the shape to the size you want.
Q.5 What do you understand by the terms: a) Text Wrapping b) ⚓ Anchoring
Ans.a) Text Wrapping refers to the relation of graphics to the surrounding text, which may wrap around the
graphic on one or both sides, be over printed behind or in front of the graphic,or treat the graphic as a
separate paragraph or character.
b) Anchoring refers to the reference point for the graphics.This point could be the page ,or frame where the
object is,a paragraph, or even a character. An image always has an anchor point.
Session -3
Q 1 Define the Resetting the default template with steps.
Ans. To re-enable Open Office's Default template for a document type as the default:
1. In the Template Management dialog, click any folder in the box on the left.
2. Click the Commands button and choose Reset Default Template from the drop-down menu.
The next time that you create a document by choosing File > New, the document will be created from Open
Office's Default template for that document type.
Q.2 What are templates? What are the advantages of using templates?
Ans. Templates are predesigned documents. Template is a model that is used to create documents. e.g. you
can create a template for business reports having your company's logo on the first page. New documents
created from this template will have company's logo on the first page. Templates can contain anything such
as text, graphics, and formatting styles. Open Office Writer comes with several predefined templates that
you can use, and you can also create your own templates.
Q.3 What do you understand by Style ?
Ans. Styles are collections of font or paragraph settings that define how your text looks. Style is a set of
formats that can be applied to pages, text, frames and other elements in document to change their
appearance. Styles make sure that formatting in the entire document should be same. When you apply a
style, you apply a whole group of formats at the same time.
Q.4 What is the difference between styles and templates?
Ans. Styles keep your formatting consistent within a document. Themes keep your look and feel consistent
across multiple documents. A style is a collection of formats that you may use to easily change the
appearance of pages, text, frames, and other elements in your document. Template – A template is a
sample document with a predefined format that contains images or text that the user may quickly edit and
utilize. Templates allow you to re-use text, and keep your look and feel consistent across multiple
documents.
Q.5 Explain different ways of creating a template.
Ans. Template can be created in two ways.
Creating template through File > templates menu
 Start OO Writer and create a new file.
 Apply desired styles and formatting for the template.
 Click on File → Templates → Save option.
 Type desired filename, choose the category of the template and click on save button.

Session-4
Q.1 What do you mean by Table of Contents?
Ans. Table of contents (or TOC) is a list of headings in the order in which they appear in the document. You
can set a list of headings which should be a part of the table of contents. A table of content helps in
navigating through a document by providing associated page numbers and direct links to various headings
available on those pages.
Q.2 Write the steps to insert table of contents in open office writer.
Ans. The steps to insert table of contents are as follows:-
 Click on Insert Menu
 Select Indexes and Table
 Dialog box will appear
 TOC can be inserted in the document
Q.3 How would you update the table of contents/index?
Ans. In Writer, TOC does not update automatically, it can be updated by changing the headings and you
need to update it manually. Right click any where in the TOC from the context menu, choose Update
Table/Index.