Digitadocumentation Shikha Shokeen

Introduction to Styles in LibreOffice Writer

Introduction to Styles in LibreOffice Writer

This article is according to new syllabus of IT-402. In this article we

will discuss Styles and it’s types which are given in LibreOffice
Writer.

In this article, we will learn to format a document using styles, use

style formats, create new styles, update styles, and apply styles and to
use the template of another document to format the current
document.

INTRODUCTION
There are two ways of creating an attractive digital document in Writer:

1. Manual formatting a document :

In manual formatting we select a part of a document, such as page, paragraph or
words and then applied formatting effects using the formatting toolbar. Manual
formatting is popular, as it is easy to use and requires less knowledge.

2. Formatting by applying styles:

To avoid inconsistency in formatting and reduce time and effort in formatting a

document, we use Styles in Writer.

Introduction to Styles
A style is a collection of all formatting information, which you want to save and
then apply on the document.

For example, following details of “Font” can be stored as a style with the name
‘Heading style’

Size – 12
Name – Bookman Old Style
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Weight –Bold
Alignment – Left

Now we can apply Heading style to all headings of the document

NOTE: Style allows us to shift our focus from appearance of the document to the
content of document

Styles Categories
LibreOffice Writer provides six Style categories, which are as follows:

1. Page Style:

It includes basic page layout like page size, its margin, placement of header and
footer, footnote, borders and background.

2. Paragraph Style:
Paragraph formatting includes tab stops, text alignment, line spacing and
borders.

3. Character Style:

This style is used to work on block of letters, i.e. word(s) in the paragraph.
Character styles allow changing the text colour, text size, highlighting text and
emphasising it.
4. Frame Style:

Frames are like containers, which can hold text, graphics and lists. Therefore,
applying Frame Styles allows to format a frame by specifying its size, position,
border and how the text is placed around the picture.

5. List Style:
It can be used to style lists by putting numbering or bullets of a different kind or
specify numeric format.

6. Table Style:

Table Style category allows to format a table by adding borders, using different
text or border colour(s), aligning text inside the table, having different patterns
or text colour.

Shikha Shokeen
Styles & Formatting
Writer provides many options and tools to style or format a document. Styles in
Writer, can be accessed by using any of the following methods:

1. Click Style option from Menu Bar and click Manage Style.

2. Using Style Drop Down list box, from the Toolbar. If the Toolbar is not visible
then, click on View>Toolbars, and enable Formatting/“Formatting (Styles)”.

3. Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Style
sub-menu.

4. Using keyboard shortcut — F11 function key

Style Window
This window can be opened by using any of the methods given above.
 Shikha Shokeen

Styles in LibreOffice Writer

1. First six icons allow to select the category of style, such as Paragraph style,
Character style, Frame style, Page style, List style and Table style to work on.

2. From the bottom of the window selecting Show Preview option displays its
style along with the name in the list.

3. At the bottom of Style window, there is a Drop Down list, to select the filter for
the style list to be displayed above. By default this filter is set to Hierarchical.

Steps to apply Style in a document

1. Select the text to be formatted.

2. Choose appropriate style by clicking the button from the top of the Styles bar.

3. A list of styles for that category appears. Double click on the desired style to
apply to the selected text.

Apply Style using Fill Format mode

To apply a style on words present at different locations in the document, we can
use Fill Format mode It is the second icon from right on the Style menu. Steps to
apply style using Fill Format option is given below:

1. Open the document to be styled.

2. Open the Styles window and select the desired style category and then
desired style.
3. Select Fill Format button.
4. To apply the selected style, take the mouse pointer to desired location and
click.
NOTE: To quit Fill Format option, click the Fill Format button again or press
the Esc key.

Creating a New(Custom) Style

There are two ways to create a custom style
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A. From Selection: Steps are given below

1. Select the portion of document, such as page, paragraph, character, to

change its appearance.
2. Choose the category (paragraph, character, page, etc.) from Style menu for
which a new style is to be created.
3. Select Style action button and then click on New Style from Selection.
4. In Create Style dialog window, type the name of new style, say, ‘MyStyle’.
5. Click OK to save the name of new style.
B. Using Drag and Drop: Steps to create a new Style using Drag and Drop
method are given below.

1. Select the text from the document and change its formatting as desired.
2. Choose the desired style from Style Window under which, new style is to be
created.
3. Now drag the selected portion of text to the Style Menu.
4. Create Style dialog window appears.
5. Type name of new style and press OK button to save.
NOTE:

1. Drag and Drop method cannot be used to create a Page Style.

2. While dragging the text cursor shape changes.
Updating(Modifying) a New(Custom) or
Pre-defined Styles
Instead of creating a new style for a small changes in predefined style, an existing
Style can be modified. Follow the steps given below to modify an existing user
defined style of page, frame or paragraph style.

1. Select the page/paragraph to be modified.

2. Format the selected portion as per the requirement.
3. Go to Style menu, and click on the button to update.
4. Using Style Action button, click on Updated Selected Style.
NOTE – Ensure that the aspect modified remains same throughout the selection.
For example, in paragraph, if you are changing font face or size then, throughout
the paragraph it should remain same.

Load Styles from a template or document

It is used to copy styles from an existing template or document. Once copied, in
the list of styles, you can create a new document having same appearance as old
one with no extra efforts. steps to copy style from template or document are:

1. Click on the Load Styles from the Style menu.

2. Load Styles dialog box open and choose the category of your document.
3. Find and select the desired template to copy styles from.
4. Also select the options for the types of styles to be copied, such as Paragraph
and Character styles, Frame, Page or List.
5. Click OK button
NOTE:

1. If you want to copy the style from file then instead of Template option, click
on the From File button. A File Selection dialog box is displayed and select
the desired document.
2. By selecting Overwrite option from the load style dialog box, the styles
being copied will replace any existing styles with the same name.

Chapter 2: Working with images in

LibreOffice Writer Class 10 IT-402 Notes:
Chapter 2: Working with images in LibreOffice Writer Class 10 IT-402 Notes:

Shikha Shokeen

Pictures have visual appeal, as our brain responds quickly to colors in

comparison to any other form of information. A picture can be a drawing, chart,
photo, logo, graph.

In this chapter we will learn to create a document with pictures and also learn to
insert and modify images.
A picture is a digital image, which is representation of image in finite set of
digital values 0 or 1, known as pixels. These are stored in various types of
graphics files with the file extension, such as GIF, JPG, JPEG, PNG, BMP, etc

Inserting an Image in a Document

The image file stored in the computer, can be inserted into a document using
different ways which are give below:

1. Using Insert Image dialog.

2. Using Drag and Drop option Shikha Shokeen
3. Using Cut, Copy and Paste option
4. By Linking
1. Inserting Image Using Insert Image Option
Steps to insert an image using Insert Image dialog box, is given below

1. Open the document and click on Insert > Image from menu bar.
2. An Insert Image dialog box will open which will allow to choose the picture
file to be inserted.
3. Select the file and click on Open button to insert an image in document.
2. Inserting Image Using Drag and Drop Option
Steps to insert an image using drag and drop option are:

1. Open the document to insert an image in LibreOffice Writer.

2. Open a file browser window (Win+E) and select the image file to be
inserted.
3. Drag the image into the document and drop it, where you want it to appear
in the document.
3. Inserting Image Using Copy and Paste Option
Steps to insert an image using copy paste option are:

1. Copy the image which is to be inserted.

2. Open the document and paste it where ever required.

NOTE: Inserting an image using any of the above described method saves a copy
of image file in the document wherever image is inserted, that means, the image
gets embedded in the document
4. Inserting an Image by Linking
If multiple copies of the same image are required to be inserted in the document,
it is beneficial to save the link of image instead of inserting the image. Inserting a
link, stores its reference instead of the image itself, thereby reduces the size of the
document.

To link the image file check the Link option in Insert Image dialog box

Keyboard shortcut to link an image – drag and drop the image while holding the
Ctrl+Shift keys.

Modifying an Image in a Document

We can modify the image inserted in the document according to our
requirement. The Image toolbar

Shikha Shokeen
is used to resize, crop, delete and rotate the image.

Using the image toolbar

The image toolbar automatically appears when an image is inserted or selected
in the document. If you want to keep it always on screen, click on View >
Toolbars > Image from the menu bar. The various tools available on Image
toolbar is shown below.

Tools on Image
Description
toolbar
There are 11 types of filters available for improving
Image Filter
an image.
Image can be changed to black and white, gray-scale
Image Mode
or a watermark.
Crop Cuts off non-desirable part of the image.
Flip Horizontally Flips the image Horizontally by 180o.
Flip Vertically Flips the image Vertically by 180o.
Rotate 90o left Rotates the image by 90o left.
Rotate 90o right Rotates the image by 90o right.
Rotate Image can be rotated by any angle using this tool.
Makes an image transparent by using the value
Transparency
provided in percentage.
Red, Blue or Green colour can be modified or
 adjustment
Colour
for brightness,
contrast and gamma can be made
Working with images in LibreOffice Writer

Shikha Shokeen

Working with images Toolbar color

Clicking on the colour button will display the colour drop down list as shown
above. It consists of six components in the drop down list. The first components
represent the three primary colours Red, Green and Blue, respectively. The
fourth component represent the Brightness, fifth component represent the
Contrast and last sixth component represent the Gamma

Clicking on Image Filter opens up a window with 11 filters, as shown below.

Following table gives the
brief description of various tools available in the Image Filter window
 Shikha Shokeen

Working with images Toolbar filter

Tool Name Description

Inverts the colour values of coloured image. In case image
Invert is gray-scale then its
brightness is inverted.
Softens the contrast of image. Another dialogue box appears
Smooth
to adjust parameter
Sharpen Increases the contrast of image
Remove Noise Removes single pixels from the image
Used in Photographs to reverse the tone. Dark appears light
and
Solarisation
light appears dark.
Another dialogue box appears to adjust parameter
Simulates the effect of time on picture. On clicking it,
Aging another dialogue box appears to
adjust parameter
Makes a picture appear like painting by reducing colours in
the image. Another
Posterise
dialogue box appears to adjust parameter, when this icon is
clicked.
Charcoal
Changes image as charcoal sketch
Sketch
Adjusts light source to create shadow using dialogue box
Relief
to adjust parameter
Joins group of pixels into a single area of one colour.
Mosaic Another dialogue box appears
to adjust parameter.
Working with images in LibreOffice Writer
Resizing an Image in a Document
Resizing is the process of reducing or enlarging the size of the image. Quick and
easy way to resize an image is by dragging the image’s sizing handles. Steps are
 1. Click on the image and observe the eight sizing handles surrounding the
image.
2. Position the pointer over one of the sizing handles and drag to resize the
image.
3. Release the mouse button when satisfied with the new size.
NOTE: By dragging the corner handles, one can resize both the width and the
height of the image simultaneously, while the other four handles only resize one
dimension at a time.

Deleting an Image in a Document

To delete the image, just select the image by clicking on the image and press the
Delete key.

Drawing Objects Shikha Shokeen

If you need to draw a flowchart or a callout box in your document, LibreOffice
Writer provides the feature of
drawing tools for such work.

To display Drawing Toolbar in the Writer window, click on View > Toolbars >
Drawing. The toolbar contains various basic drawing objects of different types to
create any design. Steps to design are:

1. Place the cursor in the document where you want the drawing to be placed.
2. Select the tool from the Drawing toolbar.
3. Click-and-drag to create the drawing object in the document.
4. Release the mouse button to finish drawing.
NOTE: To cancel the selected drawing function, press the Esc key or click the
Select icon (the arrow)
on the Drawing toolbar.

Setting or Changing properties of Drawing

Object
Writer provides tools in Drawing Object Properties toolbar for changing
properties, i.e. customising an object. Properties of the object can be modified or
edited, either at the time of its creation, i.e. before you start drawing them or
after its creation. When properties are modified before creation, it is known as
setting default value(s).

Drawing Object Properties Toolbar is displayed when we select the object. It is a

floating toolbar, and can be placed anywhere on the screen. To set the
properties before drawing the object, follow the given steps.

1. Select the object from the Drawing toolbar.

 2. Change the various properties of object from Drawing Object Properties
Toolbar.
3. Draw the selected object on the document.
To set the properties after drawing the object, follow the given steps

1. Select the object in the document whose properties are to be modified.

2. Change the various properties of object from Drawing Object Properties
Toolbar.
Resizing Object
Sometimes we want to change the size of drawing object to accommodate it at a
particular place in the document. Steps to resize a drawing are given below:

1. Select the object to be resized.

2. All eight handles on the corners and edges will be visible.
3. Drag the required handle to change the shape and size.
NOTE: For resizing and maintaining original shape of drawing, use corner
handles. Using edge handles will resize drawing non-proportionally.

Grouping Objects
LibreOffice Writer allows grouping of different objects, to behave as a single
entity. Once grouped, all shapes belonging to that group become its member and
a change applied on one member works on all. Follow the given steps to group
the drawing objects.

1. Select the object by clicking over it.

2. Hold the Shift key and keep on selecting all other objects by clicking on it.
3. Select a group tool from Drawing Object Properties Toolbar. Alternatively,
selecting from main menu Format > Group > Group will also do same
work.
NOTE: There are four options under Group option. These are Group, Ungroup,
Enter Group, Exit Group. These options are also present in the Drawing Object
Properties Toolbar.

Positioning image in the text

Positioning of an image is controlled by four settings.

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1. Arrangement
2. Anchoring
3. Alignment
4. Text Wrapping
These settings can be accessed using three ways –

1. Using Format menu.

 2. Using context menu after right clicking on the object.
3. Using Drawing Object Properties Toolbar.
Let us learn how to use Drawing Object Properties Toolbar to position a drawing
in the page.

1. Arrangement: In Overlapping objects, arrangement determines the position of

the current drawing with respect to other drawings or text. The Drawing Object
Properties toolbar consists of the six arrangement tools which are briefly
explained below.

Tool Effect Shikha Shokeen

Bring to Front Place image on top of all objects / images
Forward One Bring image one level up, when there are overlapping images
Back One Sends image one level down in overlapping images
Send to Back Place image at the bottom of all objects/images
To Foreground Moves the drawing object in front of the text
To Background Moves the drawing object behind the text
Working with images in LibreOffice Writer
NOTE: – First four settings can be applied on an image or drawing, but last two
are available for drawings only.
>
- image attached to a specific text
2. Anchoring: It acts as a reference point for image or drawing. Anchoring
allows an image to retain its position to a page, paragraph, character or frame.

3. Alignment: It allows the vertical or horizontal placement of the image with

respect to its anchor. An image can be aligned in six different styles – 3
horizontal and 3 vertical.

4. Text Wrapping: It allows the placement of image in relation to text. Text

Wrapping tools are available under Drawing Object Properties Toolbar. There
are six choices which are briefly explained below.
Chapter 3 Advanced Features of Writer
Notes: Important points
Chapter 3 Advanced Features of Writer Notes: Important points

Shikha Shokeen

Introduction
LibreOffice Writer is a word processor that provides a variety of features. To
give the listing of the contents of the document, we can use the Table of Contents
feature, which is based on different types of heading styles. LibreOffice Writer
also provides templates to create professional documents. When multiple users
are working on a single document, the Track Changes feature can be used to
keep a track of the editing being done by each user.

> Index
Table of Contents -
Table of Contents, allows to insert an automated table of contents in a document.
The entries or contents of this table are automatically taken from the headings
and sub headings of the document. Also, by clicking on any topic in the table of
contents, we can navigate directly to the selected topic.

Creating a Table of Contents(ToC)

Before inserting the table of contents or ToC in a document, you must ensure
that proper heading styles, such as Heading 1, Heading 2, Heading 3 and so on
are inserted in the document.

Steps to insert the TOC in the document are:

1. Open the document.

2. Place the cursor at the position where the table of contents is to be inserted.
3. From main menu, select Insert > Table of Contents and Index > Table of
Contents, Index or Bibliography.
4. The Table of Contents, Index and Bibliography dialog box will be displayed.
5. Type the title of the Table of content and click OK.
NOTE: All the headings will appear with page numbers in the ToC. The entries
in the ToC are hyperlinked. Pressing Ctrl+click the cursor will directly move on
to the selected section heading.

Shikha Shokeen

Table of Contents Dialog Box – Advanced features of Writer

Customisation of Table of Contents(ToC)

Right click anywhere on the ToC and select Edit Index option from the popup
menu. The Table of Contents, Index or Bibliography dialog box open. This dialog
box has five tabs Type, Entries, Styles, Columns and Background. The options in
these tabs can be used to edit the table in various ways.

Type Tab: is active by default after opening the Table of Contents, Entries or
Bibliography dialog box.

Entries Tab: contains options to set styles for various entries in the ToC.
Styles Tab: contains options to apply the desired styles to the text of each level in
the table of contents.

Steps to apply a custom paragraph style to any level Shikha Shokeen

1. Click and select the level from the Levels list box.
2. Click and select the desired paragraph style from the Paragraph Styles list
box.
3. Click OK button to apply the selected styles.
NOTE: To remove the applied paragraph styling, select the desired level in the
Levels list box, and then click the
Default button

Columns Tab: contains options to set the number of columns that we want to
have in our ToC.

Background Tab: contains options to change the background of the ToC. The
current background color will be displayed in the Active Color window.

Steps to change the background color of ToC

1. Right click on ToC and choose Edit index from the drop down menu.
2. Click on background tab from the dialog box.
3. Click the Color button on the top of the dialog box.
4. Select the desired color from the Colors palette. The selected color will
appear in the New color window.
5. Click OK to apply the desired color to the ToC
Steps to remove the background color of ToC

1. Right click on ToC and choose Edit index from the drop down menu.
2. Click on background tab from the dialog box.
3. Click None button present on the top of the dialog box.
Steps to add a graphic/image as a background of the ToC.

1. Right click on ToC and choose Edit index from the drop down menu.
2. Click on background tab from the dialog box.
3. Click on Bitmap button in the Background tab of the dialog box.
4. Select the desired graphic option and click OK button.
Maintaining a Table of Contents(ToC)
Maintaining a Table of Contents means to update (If any changes are made to
the document section headings or page numbering) or delete the ToC.

Updating the ToC : Steps to update ToC are

1. Right click on ToC and choose Update index from the drop down menu.
2. Writer updates the ToC so as to reflect any changes made in the document
into ToC
Deleting the ToC : Steps to delete ToC are
To delete the ToC, right click on the table and select Delete Index option from the
pop-up menu. The ToC will
be deleted

Template
A template in the context of this textbook refers to a preset layout used to create
documents with a consistent format.

1. Templates can be used to create a resume, chapter or project report.

2. Templates can be used to add logo of company or any product image in
multiple documents.
3. Templates can be reused, saving time and effort in document formatting.
Steps to create a document with template

1. Create a new document from File > New > Templates…

2. A template selection window will be displayed.
3. Select a template, for example, select the first template ‘Modern business
letter’ and click on Open.
How to check the template name of the created document?

Click on File > Properties and see the template name under Template caption in
the Property dialog box

Creating a Template Shikha Shokeen

Steps to create and save a template in Writer are

1. Open the document in LibreOffice Writer whose template is to be created.

2. Select File > Templates > Save. The Save As Template dialog box appears.
3. Type the name of the new Template in Template Name text box.
4. Select the category.
5. Select Set as default template checkbox to make the current template as the
default template.
6. Click Save button to save the template.
Q. What do you mean by category in Save
As Template dialog box?
Ans. A category is just like a folder that helps to organise the templates. Some of
the categories that can be seen in the dialog box are My Templates, Business
Correspondence, Online Business Documents and Presentations.

Q. What is the extension of template in

LibreOffice Writer?
Ans. .ott is the extension of template in LibreOffice Writer.

Q. What is the shortcut to open Template

dialog box?
Ans. Ctrl + Shift + N Shikha Shokeen
Using In-built/Saved Templates

steps to use a predefined template to style a document.

1. Open the new document in LibreOffice Writer.

2. From main menu bar, select File > Templates Manage Templates.
3. The Templates dialog box will be displayed, showing a list of all available
templates.
4. Select the desired template and click Open button.
Using Online Templates

Steps to view and select online templates provided by Writer are:

1. From main menu bar of LibreOffice Writer, select File > Templates >
Manage Templates.
2. Templates dialog box will be displayed.
3. Click on “Browse Online Templates” icon which is in the lower left corner
of dialog box.
4. The official templates page of OpenOffice Writer
(https://extensions.libreoffice.org/templates) will open.
1. Download the desired template and save it on your computer.
2. Open LibreOffice Writer.
3. Click File > Templates > Open Template…
4. From the Open dialog box, browse for the downloaded template and
click on Open button.
5. The template file will open.
6. Make the desired changes in the content or appearance.
7. Save the file as text file.
Importing a Template
After downloading the template, it is possible to import it so that it is visible in
the list of templates in the Templates dialog box

Steps to import the template are:

1. Open the Templates dialog box.

 2. Click Import Templates button.
3. The Select Category dialog box will open.
4. Choose the existing category from the list box or type the name of new
category in New Category list box.
5. Click OK button. The Open dialog box will appear.
6. Select the downloaded template and click Open.
Editing a Template
Shikha Shokeen
Steps to edit a template are:

1. Click File > Templates > Manage Templates.

2. The Templates dialog box will be displayed.
3. Right click on the template file that has to be edited and select the Edit
option.
4. The template file will be opened. Make the desired changes and save the file.
Setting Up a Custom Default Template
Any template can be set as a default template. Steps are:

1. Open the Templates dialog box.

2. Right click on the template that you wish to set as the default template.
3. From the popup menu, select option Set as Default.
Moving a Template from one category to another
Steps to move template from one category to another are:

1. Open the Templates dialog box.

2. Click and select the template to be moved.
3. Click Move button.
4. Select the new category where the template has to be moved.
5. Click OK button
Exporting a Template:

Exporting a template allows us to save the template file to a desired folder. This
is useful for sharing templates with multiple users, as it creates a copy of the
template file that can be transferred or sent to others.

Steps to export template are given below.

1. In the Templates dialog box, select the template to be exported.

2. Click on Export button.
3. Select the folder where you want to export the template.
4. Press on OK button and a confirmation dialog box will be displayed.
Applying Templates to a Blank Document

Steps to apply template to a blank document are given below

 1. Open a new document in LibreOffice Writer.
2. Open the Templates dialog box.
3. Select the desired template.
4. Copy the entire content of the template.
5. Paste the copied content of the template to a blank document
6. Add or delete the content as desired and save it.
Track Changes Feature
Track Changes is a powerful tool that makes the process of commenting, editing
and reviewing of a document easy between multiple users. Track Changes
feature of Writer offers a method to keep a record of all the changes made in the
original document. All the changes that are recorded can be either accepted or
rejected by the original author.

To view the Track Changes toolbar, from main menu bar, select View > Toolbars
> Track Changes

Shikha Shokeen
 Shikha Shokeen

Track
Changes Icons-Advanced Features of Writer

The various buttons present on the Track Changes toolbar are briefly explained
below.

1. View Track Changes – Clicking on this button displays all the changes made
in the document by different users.
 2. Record Track Changes – Clicking on this button, turns on the Track
Changes feature. Any character added to the document will be displayed
in a different color and any deletion done will be seen in strike-through.
3. Previous Track Changes/Next Track Changes – Click on these buttons to
navigate between the changes made.
4. Accept All Track Changes button will accept all the changes made to the
document.
5. Reject/Reject All Track Changes – This button helps to reject a single
change or all changes made to the document.
6. Manage Track Changes – This button shows a detailed list of all changes
made to the document along with the author’s name and date and time of
modification.
7. Insert Comment – This button is used to add a comment in a document.
Preparing a Document for Review

Track Changes feature is used when a document is shared with one or more
users. So, before sharing a document, one should make sure that the changes
made should be recorded for review or editing purposes. For that, select Edit >
Track Changes Record option. Alternatively, select the Record button from the
Track Changes toolbar.

We can protect the document with password so that no user can disable the track
changes option. Follow the
following steps for the same

1. Create a new document in LibreOffice Writer. From the main menu, select
Edit > Track Changes > Protect option.
2. Enter the same password in Password and confirm text box and click on
OK button.
Recording Changes

Click Edit > Track Changes > Record option. Alternatively select Record button
from the toolbar. The shortcut key to start recording the changes is
Ctrl+Shift+C.

Once the Record option is selected, the Track Changes feature is ON. Now, any
character being deleted will be shown as strike through text and any character
added will be shown in different colour.

To stop recording, deselect the record option by selecting Edit > Track Changes
> Record or click the Record button on the toolbar.

Accepting and Rejecting Changes

Once the changes are made by all the reviewers, the original author may accept
or reject them.

To accept or reject a change Shikha Shokeen

 1. Click on the change made and then select Accept Track Change /Reject
Track Change button.
2. To navigate between the changes made to the document click Previous
Track Changes and Next Track Changes buttons.
3. To accept or reject all the changes made, select Accept All Tracked Changes
/ Reject All Tracked Changes button respectively
If Manage Track Changes button is clicked, a Manage Changes dialog box
appears. It contains the details of all the changes made in the document. The
dialog box contains buttons to accept and reject changes as well

Adding Comments

Follow the steps given below to add comments in a document.

1. Click Insert Comment button on the Track Changes toolbar. A comment

box will appear.
2. Type the comment.
3. Once done click anywhere on the document to activate it.
comments added by different users will be shown in different coloured comment
boxes.

Deleting Comments
To delete any comment, click on the down arrow of the comment box. A popup
menu will be displayed which shows the option to delete only the current
comment, all comments by a particular author and to delete all comments. Select
the desired option.

Comparing Documents

Steps to compare the documents are given below:

1. Open the edited document.

2. Select Edit > Track Changes > Compare Documents option.
3. The Compare To dialog box will appear. Select the original file to be
compared.
4. The Manage Changes dialog box is displayed.
5. Accept or reject the desired changes.
6. Close the dialog box when done.
7. Save the edited file
Shikha Shokeen

A. Multiple choice questions

1. Which of the following features in
LibreOffice Writer is/are used to create the
given document?
(a) Page borders
(b) Envelope
(c) Picture from File
Shikha Shokeen
(d) Indexes and Tables

Hide Answer
Ans. (b) Envelope
2. Styles menu (from sidebar) in Writer
provide options to work on
(a) Paragraph Styles
(b) Frame Styles
(c) Page Styles
(d) All of the above

Hide Answer
Ans. (d) All of the above
3. What is style template in LibreOffice
Writer?
(a) Pre-determined form and mode of document file
(b) One kind of model style
(c) One type of document
(d) Cluster of documents in Writer

Hide Answer
Ans. (b) One kind of model style
4. Which of the following gives the status of
your document like page numbers, number
of pages?
(a) Status bar
(b) Standard toolbar
(c) Formatting
(d) Title bar
Hide Answer
Ans. (a) Status bar
5. Which of the following can be used to
access a style menu?
(a) F11 function key
(b) Sidebar Menu
(c) Formatting toolbar
(d) All of these
Shikha Shokeen
Hide Answer
Ans. (d) All of these
B. Fill in the blanks
1. A _____________________ is a collection of different formats

2. Styles are especially handy in ___________________________.

3. Proper use of styles improves __ in a document

4. The first five buttons at the top of the Styles window select the category
of ________________________.

5. Using predefined ____________________ creates Bookmark in the document.

6. On opening a new file ____________________ Style is used for formatting the

document.

7. In page layout documents, you can arrange ____________________ like text

boxes and graphics.

8. Character styles are often integrated in ____________________________ Style.

9. ______________________ allows to apply style at different places in the

document.

10. Predefined Style ___________________ be updated by Drag and Drop

method.

Hide Answer
Ans.
1. A _Style_ is a collection of different formats

2. Styles are especially handy in LibreOffice.

3. Proper use of styles improves consistency in a document

4. The first five buttons at the top of the Styles window select the category
of Styles_.

5. Using predefined Heading Styles creates Bookmark in the document.

6. On opening a new file Default Style is used for formatting the document.

7. In page layout documents, you can arrange objects like text boxes and
graphics.

8. Character styles are often integrated in Paragraph Style.

9. Fill Format allows to apply style at different places in the document.

10. Predefined Style Cannot be updated by Drag and Drop method.

C. Short answer questions

Q1. What do you understand by styles in
LibreOffice writer document?
Hide Answer
Ans. A style is a set of formats that you can apply to selected pages, text in your
document to quickly change their appearance.
Q2. Write advantages of using Style over
manual formatting, for designing a
document.
Shikha Shokeen
Hide Answer
Ans. Advantages of using Style are :
1. Styles help us to apply consistent formatting to the documents.

2. Style make the major formatting changes simple.

3. Using styles we can easily change the existing format.

Q3. What are the different categories of

style in LibreOffice writer document?
Hide Answer
Ans. Different categories of style in LibreOffice writer document are:
1. Page
 2. Paragraph
3. Character
4. Frame
5. List
6. Table
Q4. Write down the steps to update a style.
Hide Answer
Ans. Steps to update a style are Shikha Shokeen
1. Select the page/paragraph to be modified.
2. Format the selected portion as per the requirement.
3. Go to Style menu, and click on the button to update.
4. Using Style Action button, click on Updated Selected Style.
Q5. What do you understand by custom
styles in LibreOffice writer?
Hide Answer
Ans. Custom Style means user defined style. When existing styles specified by
Writer do not match our requirement, then a user can create Custom Style.
There are two ways to create a custom style
1. From Selection
2. Using drag and drop
Q7. Give two examples, where instead of
Style, using manual formatting will be
beneficial.
Hide Answer
Ans. Manual formatting is also called direct formatting. It is beneficial when
1. Only a small part of document needs to be formatted.
2. We are using character styles which allow us to change the appearance of a
part of a paragraph without affecting the other part.
Q8. Give one situation, in which you will
prefer to use Fill Format for styling your
document.
Hide Answer
Ans. Fill Format is useful when a same style is to be applied at many places
scattered in the document. Fill Format can be used to style scattered – pages,
frames, tables, lists etc.
Q9. Write steps to load style(s) from a
template
Hide Answer
Ans. Steps to load style(s) from a template are:
1. Click on the Load Styles from the Style menu.
2. Load Styles dialog box open and choose the category of your document.
3. Find and select the desired template to copy styles from.
4. Also select the options for the types of styles to be copied, such as Paragraph
and Character styles, Frame, Page or List.
5. Click OK button

A. Multiple choice questions

Q1. The text or image which appears faintly
in the background of a page is
called ________________.
(a) Water mark

(b) Trade mark

Shikha Shokeen
(c) Copyright

(d) Embossing

Hide Answer
Ans. (a) Water mark
Q2. JPG or JPEG in image format stands
for __________________.
(a) Joint Photographic Experts Group

(b) Joint Picture Experts Group

(c) Joint Photographic Experts Graph

(d) Joint Photographic Experts General

Hide Answer
Ans. (a) Joint Photographic Experts Group
Q3. In Drawing Object Properties toolbar,
Grouping options provided
are __________________.
(a) Exit Group

(b) Ungroup

(c) Enter Group

(d) All of these

Hide Answer
Ans. (d) All of these
Q4. Which of the following is not the
correct file extension for an image file?
(a) GIF

(b) JPEG Shikha Shokeen

(c) Odt

(d) PNG

Hide Answer
Ans. (c) Odt
Q5. Image toolbar does not provide a tool
for _______________.
(a) filtering

(b) cropping

(c) copying

(d) flipping

Hide Answer
Ans. (c) copying

B. Fill in the blanks

1. _________________ tool cuts off non-desirable part of the image.

2. To change both brightness and contrast of the image ________________ tool

can be used.

3. To simulate the effect of time on picture ____________tool is used.

4. ___________ place image at the bottom of all objects.

5. An image can be deleted by ________________ it and pressing DELETE key.

6. In drawing tools, basic shapes list provide ______________ shapes.

7. Anchor act as ____________________ point for a drawing.

8. There are ________________________ options for aligning an image

horizontally.

9. The ___________________ handles of image are used for rotating it.

10. Changing properties of an object ______________ creation, retain them

throughout the session

Hide Answer Shikha Shokeen

Ans.
1. Crop tool cuts off non-desirable part of the image.

2. To change both brightness and contrast of the image Invert, Smooth and
Sharpen tool can be used.

3. To simulate the effect of time on picture Aging tool is used.

4. Send to back place image at the bottom of all objects.

5. An image can be deleted by selecting it and pressing DELETE key.

6. In drawing tools, basic shapes list provide 24 shapes.

7. Anchor act as reference point for a drawing.

8. There are three options for aligning an image horizontally.

9. The rotate handles of image are used for rotating it.

10. Changing properties of an object before creation, retain them throughout the
session
C. Short answer type questions
Q1. What is a digital image? How can you
create one? Shikha Shokeen
Hide Answer
Ans. A picture is a digital image, which is representation of image in finite set of
digital values 0 or 1, known as pixels. These are stored in various types of
graphics files with the file extension, such as GIF, JPG, JPEG, PNG, BMP, etc.
Digital images can be created using a digital camera, scanner etc. For example,
you can take a photo with a digital camera, and transfer it in a computer to use
as an image.

Q2. Write steps to insert an image from the

gallery using Drag and Drop method.
Hide Answer
Ans. Steps to insert an image from the gallery using Drag and Drop method are
as follows:
1. Open the document to insert an image.
2. Open a file browser window (Win+E) and select the image file to be
inserted.
3. Drag the image into the document and drop it, where you want it to appear
in the document.
Q3. How is resizing of image different from
cropping it?
Hide Answer
Ans. Resizing is the process of reducing or enlarging the size of the image while
cropping cuts off or remove the non-desirable part of the image.

Q4. What are the tools available in drawing

toolbar? Describe any five tools.
Hide Answer
Ans. There are many tools available in drawing toolbar. Five of them are
explained below
1. Basic Shapes: This tool help us to draw the square, rectangle, triangle etc.

2. Symbol Shapes: This tool help us to draw cloud, moon or smiley face etc.
3. Stars and Banners: This tool help us to draw various types of stars like four
point star, five point stars etc.

4. Line and Arrows: This tool help us to draw Line ends with arrow, Line with
arrow/circle, Line with arrow/square. etc.

5. Insert line: This tool help us to draw a straight line by holding shift key and
drag.

Q5. How is linking of an image different

from embedding? Give a situation in which
you would prefer to link an image.
Hide Answer Shikha Shokeen
Ans. Difference between linking and embedding of image
Linking Embedding
The image isn’t actually included in the The image becomes the part
document of the document
Changes in the original image file
Changes in the original image file will does
also affect the linked image in the not affect the embedded image in
document. the
document.
Does not increases the size of the
Increases the size of the document
document
We prefer to link an image when the size of the image is too large.

Q6. Write steps to change properties for

drawing objects.
Hide Answer
Ans. Properties of the object can be modified or edited, either at the time of its
creation, i.e. before you start drawing them or after its creation.
To set the properties before drawing the object, follow the given steps.

1. Select the object from the Drawing toolbar.

2. Change the various properties of object from Drawing Object Properties
Toolbar like fill color, line style etc.
3. Draw the selected object on the document.
To set the properties after drawing the object, follow the given steps

1. Select the object in the document whose properties are to be modified.

2. Change the various properties of object like fill color, line style etc. from
Drawing Object Properties Toolbar.
Q7. What are the benefits and drawbacks of
grouping drawing objects?
Hide Answer
Ans. Benefits of grouping drawing objects are:
Grouping allows multiple shapes to be treated as a single entity and making it
easier to move, resize, or apply changes simultaneously.

Drawbacks of grouping drawing objects are:

Making changes to a single part of a grouped object can be time-consuming as

they may require ungrouping, modifying, and then regrouping.

Q8. Describe any two tools from Drawing

Object Properties toolbar.
Shikha Shokeen
Hide Answer
Ans. Two tools from Drawing Object Properties toolbar.
1. Line Color: This tool allows us to select the color of the line of selected
drawing object.

2. Line Thickness: This tool allows us to select the thickness for the line of a
selected drawing object

Q9. Write steps to insert an image in a basic

drawing shape.
Hide Answer
Ans. Steps to insert an image in a basic drawing shape are:
1. Place the cursor in the document where you want the drawing to be placed.
2. Select any basic shape from the Drawing toolbar.
3. Click-and-drag to create the drawing object in the document.
4. Release the mouse button to finish drawing.
Q10. Write factors controlling positioning
of an image in a document.
Hide Answer
Ans. Positioning of an image is controlled by four settings.
1. Arrangement
2. Anchoring
3. Alignment
4. Text Wrapping
1. Arrangement: It determines the position of the current drawing with respect
to other drawings or text.

2. Anchoring: It acts as a reference point for image or drawing. Anchoring

allows an image to retain its position to a page, paragraph, character or frame.

3. Alignment: It allows the vertical or horizontal placement of the image with

respect to its anchor.

4. Text Wrapping: It allows the placement of image in relation to text

A. Multiple choice questions

1. Which of the following is NOT true about
Table of Contents, Index or Bibliography
dialog box?
(a) It has four tabs

(b) On the Type tab, by default, the checkbox for Protected against Manual
Changes option will be selected.

(c) The Styles tab contains options to change the background colour.

(d) None of the above

Hide Answer
Ans. (a) It has four tabs
2. Which of the following tabs is by default
active when the Table of Contents, Entries
or Bibliography dialog box is opened?
(a) Entries

(b) Background
Shikha Shokeen
(c) Styles

(d) Type

Hide Answer
Ans. (d) Type
3. Which of the following tabs contains
options to set styles for various entries in
the ToC?
(a) Entries

(b) Background

(c) Styles
Shikha Shokeen
(d) Type

Hide Answer
Ans. (a) Entries
4. Which of the following can be added in
the background of Table of Contents in
LibreOffice Writer?
(a) Color

(b) Graphic

(c) Both a and b

(d) Neither a nor b

Hide Answer
Ans. (c) Both a and b
5. Which of the following is NOT true about
templates?
(a) The styles and formatting features can be reused.

(b) LibreOffice provides online templates

(c) We cannot create our own templates.

(d) None of the above.

Hide Answer
Ans. (c) We cannot create our own templates.
6. Which of the following is the shortcut key
to open the Templates dialog box?
(a) Ctrl+Alt+N

(b) Shift+Ctrl+N

(c) Ctrl+Alt+T Shikha Shokeen

(d) Shift+Alt+T

Hide Answer
Ans. (b) Shift+Ctrl+N
7. Which of the following buttons, in the
Templates dialog box, will be clicked to save
a template displayed in the list of
templates?
(a) Export

(b) Import

(c) Move

(d) None of the above

Hide Answer
Ans. (a) Export
8. Which of the following is the shortcut key
to select the entire document?
(a) Ctrl+S

(b) Ctrl+A

(c) Ctrl+D

(d) Ctrl+B

Hide Answer
Ans. (b) Ctrl+A
9. Which of the following is the correct
sequence of options to open the Templates
dialog box?
(a) File > Manage Templates > Templates

(b) File > Templates > Manage Templates

(c) Insert > Templates >Manage Templates

Shikha Shokeen
(d) Insert > Manage Templates > Templates

Hide Answer
Ans. (b) File > Templates > Manage Templates
10. Which of the following is true about
Track Changes feature of Writer?
(a) You cannot record a change made in the document.

(b) A comment of a particular author only can be deleted

(c) Any change made to the document is permanent.

(d) None of the above

Hide Answer
Ans. (b) A comment of a particular author only can be deleted
11. Which of the following menus contains
the Track Changes option?
(a) File

(b) Edit

(c) View

(d) Insert

Hide Answer
Ans. (b) Edit
12. Which of the following is the shortcut
key to start recording the changes being
made in the document?
(a) Ctrl+Shift+C.

(b) Alt+Shift+C

(c) Ctrl+Alt+C Shikha Shokeen

(d) Shift+C+F2

Hide Answer
Ans. (a) Ctrl+Shift+C.
B. Fill in the blanks
1. To navigate to the topic from the ToC, press _____________ key while clicking
the mouse button on that topic.

Hide Answer
Ans. 1. To navigate to the topic from the ToC, press Ctrl key while clicking the
mouse button on that topic.
2. To remove the applied paragraph styling in the ToC, select the outline level in
the Levels list box, and then click the _____________________ button.

Hide Answer
Ans. 2. To remove the applied paragraph styling in the ToC, select the outline
level in the Levels list box, and then click the default button.
3. If the checkbox for___________________ option is selected, the ToC is
protected from any accidental change.

Hide Answer
Ans. 3. If the checkbox for Protected against Manual Changes option is selected,
the ToC is protected from any accidental change.
4. To update the ToC manually, right click and select _____________ option from
the pop up menu.

Hide Answer
Ans. 4. To update the ToC manually, right click and select update index option
from the pop up menu.
5. The _________________ tab contains options to set the number of columns
that we want to have in our ToC.

Hide Answer
Ans. 5. The column tab contains options to set the number of columns that we
want to have in our ToC.
6. A ____________ is a preset layout that helps us to create professional and
formal documents easily.

Hide Answer
Ans. 6. A template is a preset layout that helps us to create professional and
formal documents easily.
7. The default template in Writer is ________.
Shikha Shokeen
Hide Answer
Ans. 7. The default template in Writer is Blank document.
8. To find the template that is being used in the current document, select
___________ option from the File menu.

Hide Answer
Ans. 8. To find the template that is being used in the current document,
select properties option from the File menu.
9. The ________ button is clicked in Templates dialog box to view online
templates.

Hide Answer
Ans. 9. The Browse Online Templates button is clicked in Templates dialog box to
view online templates.
10. The ________________ feature of Writer offers us an alternative method to
keep a record of all the changes made in the original document.

Hide Answer
Ans. 10. The Track Changes feature of Writer offers us an alternative method to
keep a record of all the changes made in the original document.
11. The shortcut key to start recording the changes is ________________.

Hide Answer
Ans. 11. The shortcut key to start recording the changes is Ctrl+Shift+C.
12. After the Track Changes feature is ON, the added characters are shown as
_______________ text.

Hide Answer
Ans. 12. After the Track Changes feature is ON, the added characters are shown
as Coloured text.
C. State whether the given statements are
True or False
1. The topics in Table of Contents are hyperlinked.

Hide Answer
Ans. 1. The topics in Table of Contents are hyperlinked. True
2. The Table of Contents in LibreOffice Writer can be updated automatically.

Hide Answer
Ans. 2. The Table of Contents in LibreOffice Writer can be updated
automatically. False
3. TABLE of Contents can be inserted even if the section headings are not styled.

Hide Answer
Ans. 3. TABLE of Contents can be inserted even if the section headings are not
styled. False
4. Once a ToC is created, it cannot be edited.

Hide Answer
Ans. 4. Once a ToC is created, it cannot be edited. False
5. We cannot add a graphic as a background of ToC. Shikha Shokeen
Hide Answer
Ans. 5. We cannot add a graphic as a background of ToC. False
6. A single template can be used for multiple documents.

Hide Answer
Ans. 6. A single template can be used for multiple documents. True
7. A template cannot contain graphics.

Hide Answer
Ans. 7. A template cannot contain graphics. False
8. All documents in Writer are based upon templates.

Hide Answer
Ans. 8. All documents in Writer are based upon templates. True
9. The online templates cannot be added to the list of templates in the templates
dialog box.

Hide Answer
Ans. 9. The online templates cannot be added to the list of templates in the
templates dialog box. False
10. A template once created can be edited again and again.

Hide Answer
Ans. 10. A template once created can be edited again and again. True
11. The changes recorded have to be accepted by the original author.

Hide Answer
Ans. 11. The changes recorded have to be accepted by the original author. True
12. We can delete the comments added in a document by the user.

Hide Answer
Ans. 12. We can delete the comments added in a document by the user. True
D. Answer the following questions
Q1. What is the need of table of contents?
Hide Answer
Ans. ToC provides a list of headings and subheadings along with page numbers.
These contents are hyperlinked in the table. So by clicking on any topic in the
table of contents, we can navigate directly to the selected topic.
Q2. What will happen if the ‘Protected
Against Manual Changes’ option is not
selected in the Type tab of Table of
Contents, Index or Bibliography dialog
box?
Hide Answer
Ans. If the ‘Protected Against Manual Changes’ option is not selected, then the
contents of ToC can be changed directly on the document page, just like any
other text on the document. This option protects the ToC from any accidental
change.
Q3. Name the five tabs present in the Table
of Contents, Index or Bibliography dialog
box.
Hide Answer
Ans. Five tabs present in the Table of Contents, Index or Bibliography dialog box
are:
1. Type
2. Entries
3. Styles
Shikha Shokeen
4. Columns
5. Background
Q4. What do you mean by customization of
ToC?
Hide Answer
Ans. Customization of ToC means to modify the existing ToC according to our
requirement like
1. We can change the Title of the ToC
2. We can insert/change Colour or Image as background of ToC.
3. We can change the Style of ToC.
All of the above and other customization can be done by right click on ToC and
click Edit Index option from the drop down menu.
Q5. How headings and sub-headings of a
document differentiated in ToC?
Hide Answer
Ans. In LibreOffice, headings and sub-headings in a Table of Contents (ToC) are
differentiated based on the hierarchy of headings applied to the document’s
sections.
LibreOffice Writer supports up to 10 levels of headings H1 to H10. These
headings are applied to the headings of the document.

Once the desired heading styles are applied in the document, the same hierarchy
will be reflected in the table of contents also.

Q6. Define a template.

Hide Answer
Ans. A template is a preset layout that helps to create professional and/or formal
documents easily. We can add content and formatting styles to a template
according to our needs.
Q7. Give any one advantage of using a
template for your document.
Hide Answer Shikha Shokeen
Ans. Advantages of template are:
1. Templates help in saving time.
2. Templates help in simplifying the creation of document.
Q8. What is the difference between
importing and exporting a
template?
Hide Answer
Ans. Importing a Template: It means to add a new template to the Template
Manager from your computer.
Exporting a Template: It means to save the copy of an existing template from the
Template Manager to a folder on your computer.

Q9. Name any two categories of templates.

Hide Answer
Ans. Two categories of templates are: (Write any two)
1. Business Correspondence
 2. Personal Correspondence and Documents
3. Drawings
4. Presentations
Q10. When is exporting of templates useful?
Give any one
reason. Shikha Shokeen
Hide Answer
Ans. Exporting the template is a useful feature for sharing the templates with
multiple users. For example, if you’ve created a template for school question
paper that includes your school’s logo, exporting it allows you to distribute this
template to all the teachers so that all the question paper created by them have a
uniform appearance and structure, which ensures saving time on formatting for
each new document
Q11. What is the difference between Accept
Track Change and
Accept All Tracked Changes buttons?
Hide Answer
Ans. Accept Track Change: This button is used to accept a single change made in
the document.
Accept All Tracked Changes: This button allows you to accept all changes that
have been tracked in the document at once

Q12. How do we prepare a document for

review?
Hide Answer
Ans. We can prepare a document for review by using Track Changes feature.
When a document is shared with one or more users for review or editing
purposes, we should make sure that the changes made should be recorded. (For
that, select Edit > Track Changes > Record option). This will ensure that the
original author of the document has the option to accept or reject the changes
made.
Q13. Identify and label the Record button,
Insert Comments
button, Accept All Tracked Changes, Reject
Track Change
buttons in the following figures of Track
Changes toolbar

Advanced Features of Writer Questions Answers

Hide Answer
Ans.

Advanced Features of Writer Question Answers

Q14. Identify and label “Browse Online
Templates button,
Export button, Import button” in the
following Templates
dialog box.

Shikha Shokeen
Advanced Features of Writer Question Answers

Hide Answer
Shikha Shokeen
Ans.
·

Reference : -

https://csiplearninghub.com/digital-documentation-class-
10-notes-it-402/